1. BUSINESS COMMUNICATION
LECTURE NO. 6
BUSINESS LETTERS
FOTMATS & STYLES

2. KINDS OF LETTER FORMATS/STYLES
Full Block Format
Modified Block
AMS Simplified
Memo format
Hanging paragraph format
Official letter style.

3. BUSINESS LETTER FORMATS / STYLES
The Details & Sketched of the above Letters are given on the following:

4. BUSINESS LETTER FORMATS / STYLES
Block or Full block format
Here the date, inside address, salutation, paragraphs, and complimentary close begin flush with the left margin. In other words no lines will have any indentation. The heading (name and address f the company sending the letter) may be centered or flush with the left margin. Open punctuation (no punctuation) is a characteristic of this format, but you may also use mixed punctuation. Some companies have a letterhead at the right side.

5. Block or Full block format

6. THE HEADING
_____________ Date _____________
_______________________________
_________ Inside Address ________
___________Subject Line______
___________ Salutation ___________
First Paragraph
_____________ __________________________________________________________________
_______________________________________________________________________________
______________________________________________.
Subsequent Paragraph(s)
__________________________________________________ Body ________________________
Last Paragraph
Complimentary Close
____________Signature___________

7. Modified block or Semi block format.
This format has two versions.
1. Paragraph begins at the left margin without any indentation. Date and complimentary close appear at the center or at the right of the letter mixed punctuation is used but open punctuation may also be used.
2. Paragraphs are indented. Other things will remain the same as above.

8. MODIFIED BLOCK FORMAT

9. THE HEADING
Date _____________
_________ Inside Address _________
_______________________________
___________Subject Line__________
___________ Salutation ___________
First Paragraph
_____________________________________________________________________
_______________________________________________________________________________
______________________________________________.
Subsequent Paragraph(s)
__________________________________________________ Body ________________________
Last Paragraph
Complimentary Close
____________Signature___________

10. AMS Simplified
Administrative management society of the US has suggested this style. All lines begin flush with the left margin. Here you omit salutation and complimentary close. It is modern and time saving format. It uses a subject line in place of salutation. Name should be used in the first line of the first paragraph.

11. AMS Simplified Format

12. HEADING Date _____________ _______________________________
_________ Inside Address _________
SUBJECT LINE _________________
First Paragraph
_______________________________________________________________________________
______________________________________________.
Subsequent Paragraph(s)
__________________________________________________ Body ________________________
_______________________________________________.
Last Paragraph
__________________
SIGNATURE AREA

13. Hanging Paragraph
You can use this format only in sales and advertising letters , all lines of the letter body are indented except the first line of each paragraph, which begins flush with the left margin,

14. Hanging Paragraph

15. HEADING Date _____________ _______________________________
_________ Inside Address _________
___________Subject Line__________
___________ Salutation ___________
First Paragraph
____________________________________________________________________________________________________________________________________
______________________________________________________________________________________________________________________________
______________________________________________
Subsequent Paragraph(s)
___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Last Paragraph
________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Complimentary Close _____________
 _______________________________
__________Signature Area _________

16. BUSINESS LETTER FORMATS / STYLES
Official Letter style
Public and government officials as well as business persons use this style; it may be blocked or modified blocked. The inside address appears some lines below the last line of the signature, and this is the main feature of this type of format.

17. Official Letter Style

18. Official Letter style THE HEADING Date _____________
___________ Subject Line ___________
___________Salutation __________
First Paragraph
_______________________________________________________________________________
______________________________________________.
Subsequent Paragraph(s)
__________________________________________________ Body _______________________
___________________________________________________________________
Last Paragraph
Complimentary Close
_______________________________
____________Signature___________
_________ Inside Address _________