1. SCViSiON Salumatics Coding Viewer Users Guide
June 30, Rev. U001C

2. “Click” Page Number To Move to Page
Table of Contents
“Click” Page Number To Move to Page
Page 3
Introduction
Security
Getting Started
Functions:
Search
Sort
Views:
Document Type
Chart Assembly Order
Zoom In/Out
Multiple Pages
Landscape
Back of Image
Chart Coding Form/Input Screens
(Demographic, Diagnosis, Intervention, Narrative)
Chart Closing
Viewer/Application Closing
Page 4
Page 5
Page 6
Page 8
Page 9
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Page 10
Page 11
Page 12
Page 13
Page 14
Page 17
Page 25
Page 28

3. Introduction
Thank you for choosing the Salumatics Coding Viewer (SCViSiON) System. This user’s guide is designed to provide an overview of this application.
NOTE: The SCViSiON System was designed to provide the added security benefit of prohibiting users to update or change the information in the patient charts.

4. Security
In addition to the standard PC and network security set up in your facility, the SCViSiON application provides a separate user login and password for access into the application.
Users will have access to all functions such as Search and View.
The Administrative User will have the additional functions of Audit Review which will allow the Administrator the ability to review charts accessed by function and by user and the ability to set up user profiles.
NOTE: If a system is idle for more than five minutes the user will automatically be logged off. The User will be required to log back into the system for access to health records. This is a security feature to protect unauthorized access into patient records.

5. Upon opening the SCViSiON application, the Login Dialog Box Appears
Getting Started
Upon opening the SCViSiON application,
the Login Dialog Box
Appears
Format for login is: first initial followed by then last name.
NOTE: the login and password is case sensitive.
LGOODWIN
PASSWORD
Click the OK button to continue
A default password is provided for the first time the user logs in. The user can change their password by clicking on change password.

6. Search: Chart Selector30
Method #1 – Search by MRN:
Type in a Medical Records Number (MRN) and then click on the Search button
Method #2 – Search by Chart List:
The user can Click on the Search button to view the first 100 charts in the database. This option is limited to the first 100 charts.

7. Search
Select the required visit by double clicking on the row with the corresponding visit
NOTE: To search for additional charts, the user can replace the MRN number previously selected with the new chart number required.

8. Sort: Chart Selector
A single click on the column heading will sort the information in ascending or descending order. Once the column is sorted, double click on the row to view the chart.

9. Displays key patient information
View: By Document Type
Displays key patient information
Document List:
Display the documents within the chart by document type. Users can click on the document type required and then the page
Users have the option of viewing the chart in chart “Assembly Order” in addition to document type

10. Displays the documents within the chart in original “chart order”
View: Assembly Order
Assembly Order:
Displays the documents within the chart in original “chart order”

11. Users can utilize the zoom icons located in the tool bar.
View: Zoom In/Out
There are a few options to zoom in and out on an image /document as required.
By right clicking anywhere on the image, the zoom options will appear (such as increase by a percentage, Best Fit, Fit to Width, and Fit to Height) OR
Users can utilize the zoom icons located in the tool bar.

12. First Image in the chart
View: Multiple Pages
Another option for Users to scroll through the chart is through the use of the arrow icons
First Image in the chart
Last Image in the chart
Previous Image
Next Image

13. View: Landscape
For documents that require rotation for viewing, such as landscape documents (ECGs) or flow sheets, users can utilize the direction arrow icons.
Rotate Left
Rotate 180°
Rotate Right

14. View: Back of Image To view back of image, click on “Back of Image”.
To view the front of the Image again, click on “Front of image”

15. Viewer Input Screens
Once the chart has been selected, there are four input screens in the Virtual Coding Application.
The screens are designed for students to enter basic demographic, diagnostic, intervention and narrative information as they code a client/patient record.
Complete each field as required.
Instructors will be reviewing information entered.

16. Input Screen
To begin entering data into the input screens, click on the “Input” icon

17. Chart Coding Form Screen
Demographic Screen
Upon selection of the Input Icon, the user will see this screen. There are four data entry screen options.
Diagnosis Screen
Intervention Screen
Narrative Screen
Summarizes the chart information, pulled from the database
Summarizes the coder/user information, pulled from the user login/profile

18. Chart Coding Form Screen
To begin
click on Demographic icon

19. Demographic Screen
Users can now begin to enter data for each client record
Inpatient
Dates may be entered in any format. The system default is YYYYMMDD.
Urgent/Emergent
Once information is completed, if user is logged in as a non-graded student, (they will be able to view the answer key)
click on
Female
Discharged Home
If user is logged in as a graded student (they will not able to view the answer key), and user is ready to submit answers,
click on 53 50
The Administrator sets up the user profiles status (ie. Non-graded or graded student) No

20. Demographic Answers
As a non-graded user, users can compare their answers to the formal answer.
Click on the Close icon to continue.
Users will be returned to the Coding Chart Screen
Inpatient
Urgent/Emergent
Female
Discharged Home 53 50 No

21. Chart Coding Form Screen
After closing the Demographic application, the user is defaulted back to Chart Coding Form Screen for selection of the next required input screen.
NOTE: Users have the option of having both the input screen and the “chart” open at the same time.
Closes the Window
Diagnosis Screen
Narrative Screen
Intervention Screen
Demographic Screen

22. Diagnosis Screen
The Diagnosis Screen has similar functionality as the demographic screen.
A maximum of 25 diagnoses may be captured per client record.
Users are to use the “Tab” key to move between diagnosis code fields
When all information is added, click on the
view answers icon or submit answer
icon (as appropriate)
Non-graded, view answers
Submit for grading
Once completed, user can click on the Close icon to return to the Chart Coding Form Screen

23. Intervention Screen
Five interventions may be captured per episode. There are a maximum of three episodes per client record.
If there are greater than five interventions per episode, users are required to see their administrator/instructor.
Tab between intervention code fields to add data.
When all information is added, click on the
view answers button or submit answer
button (as appropriate)
Non-graded, view answers
Submit for grading
User can click on the Close icon to return to the Chart Coding Form Screen

24. NOTE: Instructors are able to report on this field.
Narrative Screen
This narrative screen is a free text area for students to add detailed information regarding the logic behind code selection or other pertinent notes.
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NOTE: Instructors are able to report on this field.
User can click on the Close icon to return to the Chart Coding Form Screen

25. Chart Coding Form Screen
Upon completion of data entry in all of the applications (Demographic, Diagnosis, Intervention and narrative), the user has
just completed coding the record
User can click on the Close icon to complete the process of coding the record.
Closes the Window
Diagnosis Screen
Narrative Screen
Intervention Screen
Demographic Screen

26. Closing The Client Record
After closing the Chart Coding Form application, to complete the process, the client record must now be closed before another record can be selected or before the Virtual Coding Viewer can be closed.

27. Once option is selected, click “OK” to continue.
Chart Close Options
Upon closing/completion of a chart, the following screen will appear. The user is to select the required option, such as “Complete”.
Once option is selected, click “OK” to continue.

28. Closing the Viewer
Upon closing/completion of a chart, the user can click on the Exit icon to exit from the Chart Selector screen.

29. Closing the Viewer cont…
To close the viewer/application, users must click on the CLOSE icon in the top left hand corner.
Do Not Use the “X” to close the application.

30. NOTE: Charts cannot be printed or modified in any way.
Conclusion
NOTE: Charts cannot be printed or modified in any way.
If you have any further questions, please contact your administrator/instructor.