1. Andrea Tilche European Commission DG Research and Innovation Head of Unit « Climate change and natural hazards »
7 May Madou Auditorium
Negotiations of Call FP7-ENV-2012-two-stage Information Session for Project Coordinators

2. Purpose of the today’s meeting
A warm welcome and the compliments to the coordinators of proposals which have been selected in the evaluation
Some important messages to pass
A series of presentations for helping you to arrive in the shortest time and in the most effective way to a grant agreement
Meetings with Project Officers
Meetings with Financial-Legal Officers

3. Important messages to pass
Our priority target for this year negotiation is to reduce the time-to-grant
Please respect the deadlines very carefully
It is recommended in particular to constitute a negotiation team that may always reply in the shortest time to the Commission
The Commission Project Officer in charge of negotiations has a back-up who is capable of interacting with the Coordinator in case of absence of the PO in charge
Failure to respect deadlines may lead to closing negotiations and to opening negotiations with the first project in the reserve list
Take profit of today’s meeting to ask for clarifications
The Commission services will help you during the process
National Contact Points are as well available to help you

4. Timetable for Negotiation
The negotiation mandate is the basis of negotiations
Deadlines indicated in negotiation mandate:
16 May 2012: all participants registered through the Unique Registration Facility and a complete set of supporting documents – also for financial viability check - submitted
23 May 2012: first version of Description of Work (DoW, also called Annex 1) and draft Grant Preparation Forms (GPFs) submitted
13 July 2012: end of negotiations and signed GPFs received

5. Agenda Morning (Madou) Afternoon (21, rue du Champ de Mars)
TIME
TITLE
SPEAKERS
09:00-09:30
Welcome of participants
09:30-09:45
Welcome address - Setting the framework for negotiations
Andrea Tilche
Head of Unit
Environment Directorate
09:45-10:00
Negotiation of scientific and technical aspects
Astrid Kaemena
Scientific Officer
Management of Natural Resources
10:00-10:30
Administrative and financial aspects
Vincent Favrel
Acting Head of Unit, Administration and finance
10:30-10:50
Questions and Answers
All speakers
10:50-11:20
Coffee break
11:20-11:40
Dissemination and communication aspects
Inga Buchkremer
Communication Officer, Horizontal Aspects
11:40-12:15
Participant Portal news
Agnes Hegyvarine Nagy eFP7 Communication Office
12:15-12:30
Legal Entity Validation
Katrien Steijleman
Contract Validation Team
12:30-12:50
12:50-13:50
Lunch in the atrium
14:00-17:30
In parallel:
Bilateral negotiation meetings with Commission Project Officers 
Assistance for administrative and financial matters ( room SDR 2 at floor -1)
Project Officers
"Administration and Finance" Unit
Morning (Madou)
Afternoon (21, rue du Champ de Mars)
Metro «Porte de Namur/Naamsepoort»