1. Navya Thum navya.thum@mail.wvu.edu January 28, 2013
Day 4: MICROSOFT EXCEL
Navya Thum
January 28, 2013

2. Attendance
Go to to record attendance.
Enter your MyID username and password.
1/12/2019

3. MyITLab MyITLab Course ID CRSAB4H-244188
MyITLab is self guided. If you are not able to answer in pre-test mode, you will get training and which will help you in post-test.
Lost your session? Try reopening MyITLab on same computer. Your data will be recovered.
Use Save for Later or Reset options if your session is not responding.
Refer to Hands on Exercises in text book for help.
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4. Last Class.. AutoFill Manage worksheets, columns and rows
Select, move, copy and paste
Alignment and font options
Cell References
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5. Objectives Semi-Selection Pointing Paste Special
Select page setup options
Print a workbook
Functions
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6. Cell referencing
Used in formulas so that they can be copied and reused easily.
In some cases, we want the references to cells to move down, or over as we copy the formula.
In other cases, we do not want the reference to change even if we do move.
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7. Relative vs. Absolute Addressing
Relative cell references change relative to the direction in which the formula is copied
Absolute cell references are exact; they do not change when a formula is copied
Indicated by dollar ($) signs in front of the column letter and row number
Most often used when the value need not change
Use the F4 key to toggle between relative and absolute cell referencing
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8. Cell References(Contd)
Relative reference A1 Column absolute mixed reference $A1 Row absolute mixed reference A$1 Absolute reference $A$1
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9. Avoiding Circular References
A circular reference error occurs if a formula refers to itself
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10. Semi-selection(Pointing)
Semi-selection uses the mouse pointer to build a formula containing cell references or ranges
Click the cell where you want to create the formula. Type ‘=‘ sign . Drag the cell range that contains the value. Type the operators. Continue selecting the cell ranges .
Press enter to complete the formula.
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11. Paste Special
The Paste Special command is used to paste data from the clipboard using a different format
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12. Page setup and Printing
The Page Setup Dialog Box Launcher contains many common print-related options
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13. Page setup and layout - example
At some point you have to print your worksheets
Click on Page Layout and the icon for Page Setup
Now you can specify options for whether the page will be in Portrait or Landscape style
Whether you want to fit the contents to a single page
You can also specify margins
You can also set up headers and footers
You can also print gridlines, row and column headings, etc under the Sheet tab
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14. Headers and Footers
A header is content appearing at the top of each printed page
A footer is content appearing at the bottom of each printed page
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15. Functions
Function is a pre-constructed formula that makes difficult computations less complicated.
Excel provides many inbuilt functions- Already has the formula information; just requires cell references.
Take values, perform operations, and return results.
When using functions adhere to the syntax
A function begins with the equal sign (=) followed by the function name and arguments in parentheses
Example: =SUM(A1:A3)
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16. Inserting a Function
When a function is typed, Formula AutoComplete displays a list of functions matching the partial entry
Use the Insert Function dialog box to search for a function or select one from a list.
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17. SUM SUM is the most commonly used function represented by a sigma ()
Adds values within a specified range
Syntax refers to the grammatical structure of a formula
Must adhere to stated structure of formula
Arguments are values ─ used as input and returned as output
Example: = Sum (B1:B10)
Function Name
Arguments
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18. AutoSum Automates the SUM function
Click the cell where you want the result
Click AutoSum button
Select the range of cells you want to sum
Press Enter to complete
Excel Chapter 3
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19. Basic Statistical Functions
Perform a variety of calculations to aid in decision making process
AVERAGE calculates the average of a range of numbers
MEDIAN finds the midpoint value in a range
MIN calculates the minimum value in a range
MAX calculates the maximum value in a range
COUNT counts the number of values within a range
Excel Chapter 3
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20. COUNT Statistical Functions – COUNT, COUNTA
COUNT function counts the number of cells in a range that contain numerical data.
COUNTA function counts the number of cells in a range that are not blank.
COUNTBLANK counts the number of blanks in the given range.
Ex: COUNT(C6:C24)
COUNTA(E2:E10)
COUNTBLANK(J9:J16)
Excel Chapter 3
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21. Date Functions Efficiently handle time-consuming procedures
Excel treats date as serial numbers so we can perform calculations using dates.
TODAY function places the current date in the selected cell
Updates when file is opened again
NOW function displays current date and time, side by side
Excel Chapter 3
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22. IF Function
Used to determine whether a given condition has been satisfied or not
When the condition is met, the formula performs one task; when it is not met, the formula performs another task
Has three arguments:
a condition tested to determine if it is true or false
the resulting value if the condition is true
the resulting value if the condition is false
Excel Chapter 3
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23. IF (contd.) Syntax: IF(condition,value_if_true,value_if_false)
Value when condition is false
Value when condition is true
Condition is true or false
IF(H4=100, “Good”, “Bad”)
Excel Chapter 3
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24. Lookup Functions
Lookup functions are used to look up values in a table to perform calculations or display results
A Lookup table is a range that contains data for the basis of the lookup and data to be retrieved.
Excel Chapter 3
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25. VLOOKUP
Used to gauge an entered value against a range of corresponding results
Well suited for large tables of data, such as tax tables
Also to convert the number grades into letter grades
Has three mandatory arguments
Excel Chapter 3
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26. VLOOKUP(contd.) Syntax
=VLOOKUP(lookup value , lookup table , column index number , [range lookup])
The lookup value ─ value to look up in a reference table
The lookup table ─ a range of cells containing the reference table
The column index number ─ the column number in the lookup table that contains return values
Excel Chapter 3
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27. Example Converting the Number grades to the letter grades
Excel Chapter 3
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28. HLOOKUP Function
The HLOOKUP function is used when the breakpoints and return data are placed in rows
The third argument now lists the row index
Excel Chapter 3
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29. Financial Functions
Used for decisions involving payments, investments, interest rates, etc.
Allows you to consider several alternatives
PMT FV
Excel Chapter 3
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30. PMT Function Used to calculate loan payments Has three arguments:
the interest rate per period
the number of periods
the amount of the loan
Computes the associated payment on a loan
Excel Chapter 3
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31. PMT(contd.)
Syntax:
Pmt( interest_rate, number_payments, PV, [FV],[Type] )
Example:
Pmt(7%/12, 2*12, 5000, 0, 0)
returns the monthly payment on a $5,000 loan
at an annual rate of 7%. The loan is paid off in
2 years (ie: 2 x 12).
E2 - 7% ; E ; E4 - $5,000.00
PMT ( E2/12 , E3 , - E4 )
Excel Chapter 3
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32. FV Function
Used to determine the future value of an amount, such as an investment
Has three arguments:
The interest rate (also called the rate of return)
The number of periods (how long you will pay into the investment)
The periodic investment (how much you will invest per year)
Syntax: FV(rate, nper, pmt,[pv],[type])
Excel Chapter 3
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33. Range Names
A range name is a word or phrase used to identify a cell or cell range
Range names make formulas easier to read
Range names use the following rules:
1to 255 characters
Begin with a letter or underscore (_)
Contain letters, digits, period, underscore.
Excel Chapter 3
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34. Creating and Maintaining a Range Name
Type the range name in the Name Box area
Enter the name using New Name dialog box
Name Manager dialog box is used to edit or delete a range name
Excel Chapter 3
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35. Reminder Lesson A in MyITLab is due today by 11:59 P.M.
Course ID: CRSAB4H
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36. Questions?
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