1. Grant and Contract Accounting Update
MRAM
May 9, 2013
MRAM May 2013

2. Process Goals Current (April 2013) Goal Gap
Grant Analyst response time: -Phone Calls
94% immediate
95%
Grant Analyst response time: - s
-Grant tracker
99% within 24 hours
100%
Budget set up
1 business days 1
Cost Reimbursable Invoices
(monthly expenditures)
99% expenditures billed on-time
Reports
95% submitted by sponsor due date
Closing
70% closed within 120 days of expiration 1% 1% 1% 1% 5%
30%

3. Backlog Metrics – April 2013 Goal: Eliminate backlogs by June 2013
Before Change
After Change
% Change
Closing
5478 Budgets
(Feb 2010)
496 Budgets
(Apr 2013)
Cost Reimbursable Billing
$8.5 M
(July 2010)
$1.6 M
Budget Set-Up
564
(Oct 2010)
Fiscal Reports
404 Reports
(Sep 2010)
21 Reports
Cash in Suspense
(over 30 days in suspense)
$4.5 M
(Sep 2012)
$1.5 M
Aged Receivables
(over 150 days from Invoice Date)
$10.8 M
$3.2 M
91%
81%
100%
95%
66%
70%

4. GCA FOLLOW UP
GCA Budget Set up Peak
Advances
Please submit 2 to 3 days prior to payroll cutoff
TRANSPASU’s
MRAM May 2013

5. GCA FOLLOW UP GCA Communication Newsletters Updating webpages:
MRAM May 2013

6. Who do I contact?
For inquiries related to an existing budget number, submit inquiries through GrantTracker:
Or send inquiries to:
Feedback for GCA? Please contact:
Kirsten DeFries
MRAM May 2013

7. Budget Setup Timeliness

8. Path to Zero: Budget Setup

9. Reporting Timeliness

10. Path to Zero: Reporting

11. Path to Zero: Cost Reimbursable Billing

12. Closing Timeliness

13. Path to Zero: Closing

14. Cash Suspense $ Volume

15. Aged Receivables $ > 150 days