1. Graduate DegreeWorks Workshop
Faculty/Advisors
Graduate Academic Affairs
IIT Tower, 7th Floor
10 West 35th Street, Ste 7D7-1
Chicago, IL 60616

2. Graduate Academic Affairs Team
Joel Hestermann: Graduate Academic Affairs Specialist
Surendar Mani: Retention and Student Success Manager
Lucas Treadwell: Auditor and Records Specialist

3. Objectives Learn the tools and functionality of DegreeWorks.
Learn the tools, functionality, and process of eForms.
Understand why DegreeWorks and eForms are used, and how they can be leveraged.
We welcome any questions throughout, and any concerns or constructive feedback at the end.

4. Masters Advising/Program of Study Hold
Lifting an advising hold
Teaching Tab
Enter student A#
“View Info”
Click the program with a hold
Click “Remove Hold(s)”
In place of the Plan of Study

5. Where to find DegreeWorks & eForms

6. DegreeWorks Functions
Top Tabs
Banner Self-Service
eForms: Access using this button.
Advising: TutorTrac for Adviser scheduling (Opt-In)
FAQ & Help: Check for an answer here before reaching out to GAA.
Request Assistance: Submit a ticket if you are having any issues.
Legend:
Tutor Trac for Adviser scheduling (Opt-In)

7. DegreeWorks Functions, Continued
Student ID – Name – Degree – Major – Level – Classification – Last Audit Refresh
Sub-tabs
Worksheets
What If
What If History
Look Ahead
View Plans
If Applicable
Notes
GPA Calculator

8. Worksheets
Format – Student View / Graduation Checklist / Registration Checklist
Print/View PDF – Print/Save What If audits for students
Process New
Updates audit, but will not refresh data from the student record newer than the last daily refresh. Use after adding notes so it is immediately visible to other users.
What If
See how the program will be affected by any changes before they are officially submitted or approved/committed.
What If History
Not visible to the student.
Look Ahead
See where certain courses will fit within the audit before the student registers.
What If –”…officially submitted or approved/committed.

9. What-If Choose degree Academic year Major
Concentration (including Master’s Project or Thesis), if applicable
Add future courses you wish to take, if applicable
Process What-If
Concentration (including Master’s Project or Thesis)…

10. Notes Insert notes related to student record
Conversations with student that might be useful information for other viewers.
Notes to remind yourself later about conversations with this student.
Students may view notes when adviser enters
“√” Available to student
Students do not get a notification when a note is created
Enter predefined note
Or customized note
…when adviser enters “√” Available to student
Enter predefined note or customized note

11. GPA Calculator
May be useful for students to see what grade they would need in order to achieve a certain GPA

12. eForms Proxy as student Importance of eForms Actions
Submit changes on behalf of student
Save vs. Save & Submit
Importance of eForms
Get approval for course substitutions before the student registers for the course
Student  Advisor  Department Approval  Graduate Academic Affairs  Applied to audit at final approval
Actions
Change of Programs
Declare Co-Terminal Shared/Non-Shared (if applicable)
Transfer Credits – Internal vs External
Change of Advisor
Course Substitutions
…applied to audit at final approval
…and Declare Co-Terminal Shared/Non-Shared (if applicable)

13. Proxy as a Student Click on “Change Role” Select User Type
Enter A# of student
The A must be capitalized

14. Proxy as a Student, Continued

15. Change of Advisor Current advisor already appears.
Select new advisor within your dept.
Comments are required.

16. Change of Degree Example
Within same discipline/academic unit only
Must be equivalent or lower degree
PhD to MS, ME to MAS
MS to MS, ME, or MAS
ME to ME
MAS to MAS
Save vs. Save & Submit
Change major
Add concentration
Add thesis

17. Transfer Credits and Course Substitutions
External Transfer: Request use of one or more courses from an outside institution.
Internal Transfer: Excess UG credit to GR credit / Masters credit to PhD – Use of courses outside your department.
Course Substitutions: Use of a course not in current degree requirements. Ex. an elective from another degree program
….Excess UG credit…

18. External Transfer Credits
eForms for preliminary approval
Final approval after review
Need official US transcript sent directly from transfer institution to GAA. OR
Need credential evaluation for Intl. transcript sent directly from World Education Services (WES) to GAA.
Details of US vs Intl transfer credit review and approval

19. Internal Transfer Credits
Typically used for courses from a different discipline than the student’s in progress program.
UG to GR credit transfer
Restrictions apply
“Course Not Found”
Option for advisor to review and articulate use.
Student must include a comment explaining why this is selected.
Ex. Completed course no longer an active course.
Ex. An exact course equivalent is not identifiable but is relevant to requirements (typically electives).

20. Course Substitutions
Insert course completed and course required

21. DegreeWorks Demonstration
Surendar Mani

22. TutorTrac Presented by Tayyab Arshad
Director, Academic Resource Center
Added Tayyab Arshad, Title

23. Questions / Concerns / Feedback?
Graduate Academic Affairs
IIT Tower, 7th Floor
10 West 35th Street, Ste 7D7-1
Chicago, IL 60616