1. Outlook Basics

2. Profile Required
In order to use Outlook, you need a profile configured on the local machine.

3. Creating an Outlook Profile
To begin, right click on the Outlook icon located on your desktop

4. Creating the Profile
From the drop-down menu select Properties

5. Creating the Profile
Click
Show Profiles…

6. Creating the Profile
Click Add…

7. Creating the Profile
Type your Profile Name: and click OK; this name is not case-sensitive but your password is.

8. Creating the Profile
Add a new account and Click Next >

9. Creating the Profile
Make sure Microsoft Exchange Server is selected, then click Next >

10. Profiles
For Microsoft Exchange Server: type in sccdmail.sccd.ctc.edu

11. Profiles
Uncheck Use Cached Exchange Mode

12. Profiles
Type in your User Name and click More Settings…

13. Profiles
Click Cancel

14. Profiles
Click the Security tab, then use the drop-down arrow to change the Logon network security: setting

15. Profiles
Change the Logon network security: setting to Password Authentication (NTLM), then click Apply & OK

16. Profiles
Click Check Name

17. Profiles Fill in the following fields: Then click OK
User Name: nscc-ot
Password: *********
Domain Name: sccd
Then click OK

18. Profiles
When the entered text is underlined you have authenticated to the Server, click Next >

19. Profiles
Success is yours! Click Finish.

20. Profiles
Once you have clicked Finish, you are taken back to the Mail window.

21. Profiles
Now select Always use this profile and change username from the drop-down list.

22. Profiles
Double-click the Outlook icon on your Desktop OR
Single-click the icon in your Quick Launch at the bottom of your screen.

23. Profiles Fill in the following fields: User Name: nscc-ot
Password: *********
Domain Name: sccd
Then click OK

24. Status bar will show the total # of e-mails, the Inbox will show the # of unopened e-mails

25. Viewing Outlook
By default, Outlook opens in three panes

26. Viewing Outlook
If you see Mail above the first pane you will not be able to view or access the Public Folders

27. Viewing Outlook
If you are unable to view the Public Folders, then you need to click on the Folder List

28. Viewing Outlook
The Navigation Pane expands and contracts depending on the number of Folders

29. Outlook Maintenance
Keep your Mailbox under the Exchange Server size quota:
Once you delete s, you then need to delete your Deleted Items
Also, keep an eye on your Sent Items

30. Outlook Maintenance
When you delete , it still sits in your Deleted Items folder until you empty it; this mail counts against your Inbox quota.

31. Outlook Maintenance
Sent Items also count against your Inbox quota

32. Personal Folder Creation
Because the Exchange server has limited storage space, it is a good idea to set up a Personal Folder (.pst) file for s that you may want to keep for future reference.

33. Personal Folder Creation
From the File menu, follow New to Outlook Data File…

34. Personal Folder Creation
The type of storage should be compatible with previous versions of Outlook, click OK

35. Personal Folder Creation
Navigate to your I:\ drive and name your .pst something meaningful, then click ok.

36. Personal Folder Creation
The name you assign to your .pst is how it will show up in the Folder List, click OK

37. Personal Folder Creation
You are now ready to drag to your newly created folder.

38. Personal Folder Creation
This is how the file icon will look, once created.

39. Outlook Calendar

40. Outlook Calendar

41. Outlook Calendar
Click on Open a Shared Calendar

42. Outlook Calendar
If you don’t know the name of the calendar, click on the Name… box to bring up the Global Address Book

43. Outlook Calendar

45. Outlook Calendar
Go to Tools > Options > Preferences and click on Calendar Options to change the color of Calendars

46. Outlook Calendar
To share your Calendar, click on Share My Calendar

47. Outlook Calendar
Calendar Properties is where you set permission levels.

48. Outlook Calendar
There are different permission levels to set for different purposes

49. Outlook Calendar Permissions

50. Outlook Calendar
To remove Permissions, click Folder List, right-click the folder you want, click Sharing from the shortcut menu. Click the Permissions tab. In the Name box, click the name of the person you want to remove sharing permission for. Click Remove.
Note:  To temporarily suspend permissions to a user, change the permissions to None. This does not remove the user from the list and allows you to quickly reinstate permissions at a later time.

51. Outlook Contacts

52. Outlook Contacts

53. Outlook Contacts

54. Outlook Contacts

55. Outlook Contacts
It’s easy to add a Contact. With an open, right-click on who it’s from and select Add to Contacts

56. Outlook Contacts

57. Contacts vs. Personal Address Book
If you are still using a Personal Address Book (.pab), your Contacts are not being backed up to the Exchange Server.
The following slide will show you how to find out.

58. Personal Address Book Importing
If you would like your Personal Address Book imported into Contacts, please make a service request via the Call Center x3630 or pull up a browser and type

59. Outlook Signatures
Tools > Options
Mail Format
Signatures…

60. Outlook Signatures

61. Outlook Signatures
You may experience a slight delay in the creation of your .sig file; if this happens pause a moment…

62. Outlook Signatures

63. Outlook Signatures

64. Recover Deleted Items

65. Recover Deleted Items

66. Changing Your Password

67. Changing Your Password
Once you have started Outlook, before entering logon information, click on Change Password…

68. Changing Your Password
Exchange Server: information is entered by default, enter other information as seen below.

69. Managing Outlook Views
The Tool icons that are displayed change depending on the type of folder you have selected.
Outlook Today is capable of acting as a control center.
Each Outlook Item has several different ways to display the data contained within that folder.

70. Managing Outlook Views

71. Managing Outlook Views

72. Managing Outlook Views

73. Basic E-mail Management
To summarize:
Outlook Profile creation
Personal Folder creation
Calendar Management
Signature creation
Recovering Deleted Items
Differences between Contacts and PABs
Views within the Outlook folders
Lastly, any questions or basic requests regarding Outlook, feel free to ask.

74. Thank you all for coming today
Thank you all for coming today. If you have any ideas or requests for our next workshop; the next one is 2PM.
Mark your Calendar!