1. Day 2: Office Fundamentals AND EXCEL FUNDAMENTALS Quick Review
Navya Thum
January 16, 2013

2. Accessing the Windows Explorer Interface
Windows Explorer on the Taskbar
Right-click on the Start Button and click Open Windows Explorer.
Windows Explorer
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3. Searching Programs Start Button
–All Programs and look for your Program
–Type in the Search box
Note: if you create files by right-clicking on the Desktop, the creation date gets set incorrectly in Windows
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4. Saving Files File -> Save As…
–Set your file name and pick a location you will remember (flash drive, folder made for CS 101, Desktop is recommended when taking Exams)
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5. Correct Way to Save Files from Email
Saving the File…
1.Open the with file attached
2.In most systems, when you click the file, you will get options… Open, Save, Save As
3.Choose Save As and put the file somewhere so that you will know where it is
4.When done, close and go Open your File
5.Now when you Save, you know where the file is located and it’s not a temporary file
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6. Common Interface components
Backstage view
Quick Access Toolbar
Title bar
Ribbons
Status Bar
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7. Introduction to Microsoft Excel

8. Spreadsheets
A spreadsheet is an electronic file used to organize related data and perform calculations.
It is the computerized equivalent of a ledger. It’s a grid of rows and columns enabling users to organize data and recalculate the results for cells containing formulas when any data in input cells change.
Better than paper (can erase and modify values easily)
They are used for:
Keeping track of expenses, annual budgets, tracking donations by charitable organizations, for ploting experimental data by Scientists, creating a list of things to do.
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9. Worksheets and Workbooks
A worksheet is a spreadsheet that contains formulas, values, text, and visual aids
A workbook is a a collection of related worksheets contained within a single file.
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10. Excel Interface
Workbook
Worksheets
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11. Excel Window Components
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12. Navigating in Excel - shortcuts
Keystroke
Action ↑
Moves up one cell ↓
Moves down one cell ←
Moves left one cell →
Moves right one cell
PageUp
Moves active cell up one screen
PageDown
Moves active cell down one screen
Home
Moves active cell to column A of current row
Ctrl Home
Moves active cell to cell A1
Ctrl End
Moves to the rightmost, lowermost active corner of the worksheet F5
Displays the GoTo dialog box to enter any cell address
Ctrl `
Displays formulas instead of result
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13. Rows, Columns & Cells Rows are identified by numbers
Columns are identified by letters
Cells are the intersection of rows and columns. Each cell has a unique cell address identified by its column letter and then the row number.
For example A1 is the intersection of column A and row 1. The cell reference for this specific cell is A1.
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14. Entering and Editing Cell Data
Data types can be:
Numeric (numbers only)
Alphabetic (a single letter or strings)
Alphanumeric (letters and numbers together)
Dates (calendar)
In addition to being a specific type, data can be:
A constant (value never changes)
A formula (arithmetic operations)
A function (simple or complex data operation)
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15. Entering Formulas
Formulas are combinations of cell addresses, math operators, values and/or functions
A formula begins with the equal sign =
Examples:
=A1+A2
=C2*5
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16. Editing cell content
Choose the cell and click in the formula bar, make changes and then click enter on the left side of the Formula bar.
Double click on the cell ,make changes in the cell and press enter.
Click on the cell and press delete for clearing the data.
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17. Order of precedence
Order of precedence (operations) controls the sequence in which math operators are computed
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18. Order of Operations – Examples
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19. Things to Do Remember to activate your MyID
–Attendance will start with the next class
Register for MyITLab has instructions that walk you through registration
–Course ID for MyITLab is available on my homepage
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20. Questions?
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