1. Management System - update -
Mattias Skafar
Head of Quality Division
1st October 2018

2. Ways of Working - Architecture
European Spallation Source ERIC
Mission, Vision, Core values
Policies
Strategies
Objectives
ESSMS Manual
People
WoW Handbook
Supportive doc´s
Templates
12 WoW
12 WoW
Facility
Owner appointment letters
Top level Org. description
Functional Descriptions
R2A2
Baselined Facility documents
WoW Handbook 1.
WoW Handbook 2.
WoW Handbook 3.
WoW Handbook 12. …

3. ”Way of Working” Area map
Strategic Areas
Manage Safety & Licensing
Develop Excellence /
ESSMS
Manage Emergency & Crisis
Core Areas
Develop & Maintain Facility
Measurement
Stakeholder’s needs and requirements fulfilled
Stakeholder’s needs and requirements
Manage Requirements
Execute, govern & control
Operate Facility
Enable Science
Support Areas
Staffing & Competence Management
Documented Information Management
Configuration Management
Supply Management
Benchmarked with ISO 9001 and relevant stakeholder expectations

4. WoW – Owners and Mgrs. WoW Area Owner/Directorate Managers
Manage Requirements
Director General
Head of Q Division
Execute, govern & control
Deputy Director of PS&A
Develop Excellence/ESSMS
Manage Safety & Licensing
ESH&Q
Head of ESH Division
Manage Emergency & crisis
Develop & maintain Facility
Machine Director
Head of EIS Division
Operate Facility
Deputy Director of MD
Enable Science
Science Director
TBD
Manage Staffing & competence
PS&A
Head of HR Division
Manage Supply
Head of SPL Division
Manage Documented info.
Manage Configuration
Management
Core
Support

5. Management System – Approach
Ways of working
Owners and Managers appointed
Formalising of Owner appointments ongoing
Owner develops Strategy
Template created
Individual documents in progress
ESS Excellence Team created
Forum for WoW Managers
“Weekly” meetings (7 performed)
Requirements and current Management System doc´s.
allocated to Ways of Working
Relevant Management System, basis for permit
Mapped towards Ways of working
Swedish Radiation Authority will visit 24th of October
to assess progress
WoW Owners appointed

6. Ways of Working Fundamental principles
Owners develops Strategy´s
Where to go
Managers perform the Coordination
How to get there
Delegates perform the development work
Build the road
Organisation apply the result
Drives the car

7. Ways of Working Fundamental concept
Feedback
Enablers
Steering documents
Results
NCR
Audit reports
Risk assessments
ESS Management System
If the result does not match the expectations then the Enablers needs to be updated

8. Declaration of Conformity - update -
Mattias Skafar
Head of Quality Division
13 January, 2019

9. Declaration of Conformity - update
Delegation of Signature right:
Science Director (agreed)
Machine Director (performed)
Ion Source and LEBT.
Declaration of Incorporation
INFN-LNS, signed.
Declaration of Conformity
ESS, pending signature, Target date 12 October
Action list with clear ownership
Declaration of Conformity:
Toshiba and CPI (klystrons) , signed
Stub lifts, CROME detectors etc.

10. Declaration of Conformity - future
ESS is hiring a CE marking Specialist to coordinate this work.
Resource to work full time with this task.
Accelerator is having a 50% FTE to support their Work package managers and IKC.
ESS is considering procuring a tool.
Safe Expert or equivalent.
Some IKC claim CE requires 3rd party assessment.
Question: Are there any special rules in France?

11. Conclusion Evolvement of ESS Management System.
ESS Excellence Team meetings drives and monitors the progress.
Tailoring Internal needs and external expectations.
Goal is to have a clear structure in Confluence.
CE marking and Declarations of Conformity approach is maturing and is now exercised across the organisation.
Several Work Packages ongoing:
Accelerator
NSS
General awareness and knowledge is improving.

12. Thank You for Your time!