1. ESHAC #9 Safety Readiness Review “Lessons learned”
Thomas Hansson, ESH

2. Outline – SRR Lessons learned
ESHAC #8 Recommendations 10th-11th of April
SRR-1 Committee Report 2nd of August
SSM Surveillance report, Observing the SRR-1 14th of August

3. ESHAC #8 “Recommendations”
”Clearly define the scope of the SRR and its added value with respect to the different acceptance tests, set its inputs and the expected outputs.”
ESS (ESS System Documentation prior to a Safety Readiness Review) was further developed after ESHAC #8 in order to provide more detailed scope and expectations.
The document was released as rev 2 on the 25th of April.
The safety classification of the system is explicitly required (section 1.4).
CE marking and or Declaration of conformity added (section 1.10) .
Sign-off template provided.

4. ESHAC #8 “Recommendations”
”SRR1 needs a very thorough preparation as SSM will be present. Complete a dress rehearsal SRR1 and don’t schedule it too early, to ensure that SSM take away a good impression of the SSR process when they come to observe. Consider involving SSM for feedback and eventually input for the definition of the scope and objectives of the SRR1.” Weekly meetings were held with all involved stakeholders following the plan for having the installations, tests and documents ready for the SRR. After the review, the meeting continued as a follow-up of the actions to be completed before a beam permit could be obtained SSM participated as observer at the SRR-1 and afterwards provided a Surveillance report from observing the SRR-1. (SSM conclusions on later slide) In August, SSM also visited ESS to observe how the organisation was working with the pre-start recommendations given by the SRR comittee.

5. ESHAC #8 “Recommendations”
”Ensure that the requirements for future SRRs are subject of a communication plan for in-kind contributors: much of the preparation can be done most efficiently as the inkind projects develop.”
This should be a natural part of our work and was in some extent already considered prior to the first SRR through presentations at for instance:
Acc Div Technical Board
Brightness seminar
It will also be brought up in the upcoming meetings during the autumn as preparations for the next SRR which will cover a review of "Test Stand 2a/b".
In general there is an ESS ambition to initiate SRR preparations earlier.

6. SRR-1 Committee Report
ESS actions based on the received comments on the ESS SRR Process
Further clarifications in ESS and ESS
the need to link the “Requirement specification” to the hazard identification.
identify needed SRR competencies 3 months in advance.
review documents available for the SRR committee 2 weeks in advance of the review
Start specific SRR in-house preparations at the latest 3 months before SRR-2.
Necessary to daily and more clearly state and implement work according to ESS (Classifcation) and ESS (Hazard analysis).
Identify involved systems, belonging breakdown structure 6 months in advance.
Include introductory presentations at each SRR on the topic of
SSM Requirements for Commissioning
ESS Safety Configuration Management and Change Control
ESS Managament of Repairs and Modifications

7. SSM Surveillance report Observing the SRR-1
SSM Conclusions
SSM recommends clarified rules for the SRR committee composition. When 3 of 7 SRR committee members are ESS employees, it confuses the understanding of the SRR committees independence.
SSM will continue to participate as observer and prioritize to observe as a participant at-site, and not via Skype as during this first occasion.
The possibility to participate as observer has provided valuable information
about the the ESS process for Safety Readiness Reviews
the way reviewing is conducted
for upcoming surveillance / activity monitoring of the IS&Lebt.

8. Next step
Consider lessons learned Trigger preparations for the next SRR (Test stand 2a/b) Implement improvements

9. Thank You!
Questions?