1. Rechartering for the Overextended Parent/Leader
How to Enjoy the Holidays

2. Recharter Season Oct 1 to Dec 31
DAC wants all recharters done by Dec 15
If you don’t have your login information, let us know ASAP
You don’t want to spend your holidays doing recharter
Your commissioners don’t want to spend their holidays answering recharter questions, but I know we will
SO…
Start now
Finish by Nov 15
Turn in at Nov Roundtable
Handle exceptions by Nov 15
Enjoy the Holidays

3. How to Make Your Life Easy
Preparation is Key or
How to Make Your Life Easy

4. Recharter Preparation
First, it’s the same system as last year
Start at
Alternate is You can also download a PDF of how to use the system from this location.
Everyone is a first time user – Log in now and print the initial UCRS report
Record your user id and password – BSA cannot recover these for you
In print the YPT training report for your unit
Any leader not current must redo YPT immediately
Last year we had some units wait until the end and a bug in the system prevented them from using the on-line system – they had to do everything manually
Don’t lose your userid and password – it can take BSA National up to a week to reset your unit back to defaults.

5. Recharter is Magical
This is the only time of the year you can shuffle unit leaders around without new applications
Anyone added to the recharter roster will need an application
All adults, current and added, must have a current YPT
Watch out for known multiple registrations, such as a Charter Organization Representative
Only one unit needs to pay for them
If you have an adult who is also a commissioner, ask them if they’ll cover their dues in May when they have to renew their commissioner registration

6. Tips for Adult Registrations – improve your JTE score
Required to have a Charter Organization Representative, Committee Chair, Unit Leader (Cubmaster, Scoutmaster, Crew Advisor), and two Committee Members
Packs must also have at least one Den Leader
I like to see all Den Leaders listed as such, even if not position trained
Remember girls must be in separate dens from boys
Use the Unit Scouter Reserve for all Assistants and additional Committee Members beyond the required two who aren’t fully position trained
For adults under 25, use Unit Scouter College Reserve
Bottom line – getting all your adults fully positioned trained is the best way to improve and maintain a high quality program, but new leaders may not be trained yet – use Unit Scouter Reserve for this situation

7. New registrations and training
Any on-line registrations and training will update the system in 24 to 48 hours
This includes YPT
You can refresh the recharter system by clicking the Update Unit Roster any place this button appears.
It appears on multiple screens starting with step 2
Until you submit the final to council, you can make any and all needed changes and corrections to the roster

8. Finalizing the Recharter
Before you can submit, your roster must pass the system’s built in checks
Last year it would only show a small number of issues at a time and you had to resolve them before it would show more
The final recharter cost will be calculated properly this year
Print the full recharter for your unit records
It will show all additions and drops and is needed for your JTE
Print the EZ recharter for council and signatures
Verify you have applications and YPT for anyone listed as needing them on the final recharter

9. Finalizing the Recharter (2)
Signatures can be electronic or physical
Executive Officer/Institutional Head
Needs to the same person who signed the annual Charter Agreement between BSA and the Chartering Organization
Unit Leader (Cubmaster, Scoutmaster, Crew Advisor) listed on the Recharter
Make a copy of the entire packet you turn in
Keep the unit/charter organization copies of any new registrations
Make copies of all YPT forms turned in
Make a copy of the signed EZ form
Keep the receipt, including proof of payment

10. Exception Handling after turn in
Even with our best efforts, there will be exceptions
Your Commissioner will receive regular updates
The contact person on the recharter will be notified of them
Deal with them as soon as you find out – the holidays are coming

11. Recharter input on the Journey To Excellence (JTE)
Download the Excel workbook from
Unit JTE Section 2, Building Scouting and Section 3, Retention
You’ll need the numbers from the previous and current year full recharters rosters
Worth 400 points for Packs and Troops and 500 for Crews
The other 100 for Packs and Troops is related to Webelos to Boy Scout transition from last February/March
For the 2018 JTE, use your last recharter in January/February for the previous year numbers.
Adult Leader training scores in Trained Leadership (Section 11 for Packs & Troops, Section 9 for Crews)
Your Unit Leader, Committee Chair, and Commissioner must sign the JTE

12. Commissioner Support Mike Ober
If you know your Unit Commissioner, contact them first for assistance
There are 100 units, 54 registered Commissioners, and 3 professional staff
Take the load off the professional staff and contact your commissioner first
If you don’t know your Unit Commissioner, contact the Arapahoe District recharter & JTE champion
Mike Ober
– preferred contact method