2. Oral statements or discussion during the pre-bid meeting today will not be binding, nor will it change or affect the terms or conditions within the Plans and Specifications of these Projects.  Changes, if any, will be addressed in writing only via an Addendum.

3. SMWVB Program Aspirational Goal
Industry
SMWVB Goal
Heavy Civil/Utility Construction
20%

4. Accepted SMWVB Certifications
Minority Business Enterprise (MBE) (Includes AABE; ABE; HABE and NABE)
Small Business Enterprise (SBE)
Woman-owned Business Enterprise (WBE)
Veteran-owned Business Enterprise (Tracked)

5. Accepted SMWVB Certification Agency
South Central Texas Regional Certification Agency
Texas Historically Underutilized Business
(HUB) Program
Minimum Qualifications for SMWVB recognition:
**SBE-Certified (even MBEs and WBEs)**
**Local office or local equipment yard**

6. Good Faith Effort Plan (GFEP) FAQs
Q: Is the 20% SMWVB goal mandatory? A: No, but we ask primes to do their best with good faith outreach efforts. If the goal is not met, proof of outreach efforts is required with the bid. Q: What if I am having trouble finding SMWVB subcontractors? A: Please the SMWVB Program Specialist with the scopes of work you are seeking. You will receive lists of local SMWVB-certified firms to contact. Q: What if my business is SMWB-certified? Do I need to find SMWVB subs? A: If your firm is SMWB-certified, you will most likely meet the goal. However, the GFEP is a required document, and a good faith outreach effort is still necessary. Q: What if I have questions about the GFEP? A: Please contact the SMWVB Program Specialist at , or at GFEP questions can be asked at any time before deadline.

7. Subcontractor Payment & Utilization Reporting (S.P.U.R.) System Portal

8. Contract Requirements
Prevailing Wage Rate and Labor Standards – Section 2.10 of the General Conditions
Certified payroll to be submitted on weekly basis
Wage decisions are included within the specifications
Contractors to utilize LCP Tracker
Site visits are random and unannounced
Interviews will be Conducted and will be private & confidential
Payroll records are subject to review
All apprenticeship programs will need to be approved by Department of Labor prior to starting
Contractors are responsible for sub-contractor payroll
Late payrolls delay contractor payments from SAWS

9. Contract Requirements
Insurance– Section 5.7 of the General Conditions
Special requirements on insurance are:
Installation Floater is required
Compliant prior to executing the contract
Will ask for insurance prior to Board award to expedite execution of the contract
Selected contractor must be compliant with all other contracts in order for SAWS to award the contract.

10. Bid Packet Preparation
Utilize the Bid Packet Checklist within the specifications
SAWS is requesting that the company information packet, schedule statement, W-9, detailed baseline schedule, and Statement of Bidder’s Experience be completed and included by all bidders
Double check all mathematical calculations and verify all extensions
References and contact information must be verified prior to submitting bid(s)
Addendums are now acknowledged on the Bid Proposals
Check our website regularly for the addendum posting.
It is possible to have multiple addendums during the time frame in addition to the scheduled final addendum.

11. Notification of Selected Firm
IFB Schedule
Questions Due
June 29, 2018
By 2:00 p.m. CDT
Answers Posted
July 06, 2018
10:00 a.m. CDT
Bids Due
July 13, 2018
Until 10:00 a.m. CDT
Notification of Selected Firm
July 2018
SAWS Board Award
August 2018

12. Key Reminders
Questions regarding the SMWVB Program, the Good Faith Effort Plan or any DBE forms, may be sent directly to SAWS Program Specialist, Susan Rodriguez up until the submission deadline.
All other questions should be sent in writing to the corresponding Contract Administrator by or fax.
Please identify the project by its associated solicitation number.
Late bids will not be accepted and will be returned unopened.
If mailing bids, ensure that sufficient time is allowed for the package to reach SAWS.
If bids will be delivered in person to SAWS, Respondents should allow sufficient travel time, as well as time to check in at the guard station.

13. Additional Reminders
Please register through SAWS Vendor Registration Program on the SAWS website at to ensure access to the latest information.
To receive updates on specific projects, registered vendors must ‘Subscribe’ to the project by selecting the project, and clicking ‘Subscribe’ under the Notify Me box.

14. Contract Background (SAWS Project Engineer)
Project Overview, including:
Open cut construction of approximately 9,910 linear feet (LF) of existing 2–inch and 3-inch water main to be upsized to 8-inch water main.
Project is required due to the undersized pipelines and number of main breaks.
Contractor is to become familiar with the plans, specifications and the project site.

15. Project Map

16. Project Details
Minimum depth for the waterline installation 5-feet in unpaved areas.
Contractor to refer to Special Provisions To Technical Specifications for fire hydrant and gate valve operations
Boring is required for all long services
10-inches of HMAC Type B required for all parkway backfill areas
Cement stabilized backfill (6-inches) required in all areas less than four (4) feet from edge of pavement
Mailbox replacements shall be accordance to TxDOT standards
Coordination with US Post Office
Coordination with Bexar County

17. Contract Requirements (SAWS Project Engineer)
Supplemental Conditions
Contractor shall perform the work with its own organization on at least 40% of the total original contract price.
Liquidated damages will be assessed as follows for final completion extending beyond contract time:
Any days tallied after 42 days will be assessed as a Tier 6 rate.
Detailed baseline schedule required as part of bid – anticipated NTP is 9/7/18

18. Contract Background
Special Conditions
Final completion of work shall be achieved in 210 calendar days.
Contractor shall ensure proper notification is given to stakeholders and the public within the project limits
Contractor shall abide by all permits and the identified requirements.
Contractor shall provide Sequence of Work Plan submittal prior to construction start.
Water pipeline division valves shall remain closed at all times.

19. Contract Background
Traffic Control Plan submittal and approval by stakeholders, is the Contractor’s responsibility.
Detailed baseline construction schedule shall be submitted as part of the bid
Submittals can be submitted as soon as receiving notification of contract award after CPMS training (if necessary) has been completed

20. Contract Background (SAWS Inspector)
Prior to commencing work, contractor must submit and receive approval of the following:
Traffic control plan
Construction Schedule
Pre-site video
Lease agreement
There will be one pre-construction meeting.
Remaining submittals will be required
Contractor must submit a Work Progress Schedule within 10 days of NTP and monthly thereafter
Contractor will be responsible for obtaining additional ROEs

21. External Agency Permit Requirements (CoSA, TXDOT, etc.)
Contract Background
External Agency Permit Requirements (CoSA, TXDOT, etc.)
Contractor to follow requirements identified in Bexar County permits
Changes in field that are cited by a Bexar County Inspector will require concurrence and approval from the SAWS Inspector first.
Tree Permit and Storm Water Pollution Prevention Plan will be reviewed and approved prior to construction; however, contractor is responsible to obtain (pull) these permits
Contractor shall be responsible to coordinate and obtain Bexar County Right-of-Way Permits
If contractor wants to work weekends, notification is required 48 hrs. in advance to SAWS Construction Inspections. Requests should be send to

22. Contract Background
All RFI’s, RFP’s, submittals, and any other items related to construction must be uploaded and processed via CPMS
No work can be performed by the contractor unless the cost for that line item is on the contract.
All traffic control plans must be submitted and approved by engineer of record, permitting agencies and SAWS.
Change orders, if any, will be based on negotiated prices not in the bid proposal
Negotiated using RS Means

23. Contact Information
Contact Name
Title
Telephone Number
address
Janie Powell
Contract Administrator
Susan Rodriguez
SMWVB Program Specialist
Contractors should not contact the SAWS project engineer, the consultants for this project or any other SAWS staff except those stated above up until Board award.