1. Electronic Reporting Systems
Geneva, 06 May 2013
Electronic Reporting Systems
Carla Valle-Klann and Dadan Wardhana
Scientific Support Branch, Secretariat of the Basel, Rotterdam and Stockholm Conventions

2. National Reporting as per Article 13 under the Basel Convention

3. National Reporting: current format
Adoption of current format:
Decision VI/27- adoption of revised questionnaire and its manual by COP6 (2002).
COP 11 is requesting Parties to review the format and content of national reports. The proposal should be approved during the COP 12 (in 2015).

4. National Reporting: content
Part I: status of information
Focal Point and Competent Authority
Wastes controlled
Restrictions on transboundary movements
Control procedure
Reduction and/or elimination of the generation of hazardous wastes and other wastes
Reduction of the amount of hazardous wastes and other wastes subject to TBMs
Information on effects of generation, transportation and disposal of hazardous wastes or other wastes on human health and the environment.

5. National Reporting: content (cont.)
Part I (cont.)
Bilateral, multilateral or regional agreements
Disposal facilities
Recovery facilities
Sources of technical assistance
Sources of financial assistance

6. National Reporting: content (cont.)
Part II: Section A
Data on generation of hazardous wastes and other wastes
Data on export of hazardous wastes and other wastes
Data on import of hazardous wastes and other wastes
Part II: Section B
Disposals which did not proceed as intended
Accidents occurring during the transboundary movements and disposal of hazardous wastes and other wastes

7. Reporting under Article 15 Stockholm Convention

8. Objective of reporting
To provide information on how a Party is implementing its obligations under the Convention
Information provided in the reports contributes to the effectiveness evaluation of the Convention
Reporting cycle are every four years (next round in 2014)

9. Reporting obligations under Article 15
Parties to report to the COP on:
The measures taken to implement the Convention; and
The effectiveness of such measures.
Parties to provide to the Secretariat:
Statistical data (for each of the chemicals listed in Annex A and Annex B or a reasonable estimate of such data)
Total quantities of production
Import
Export
A list of the States from which each such substance was imported/exported

10. Decisions by the COP Adopted the format for reporting;
Agreed on the periodicity (every 4 years)
1st national report: 31 December 2006
2nd national report: 31 October 2010
3rd national report: 31 August 2014
Adopted an electronic system for reporting, available on the web at:
Requested the Secretariat to revise and adjust the reporting format/electronic system

11. Electronic system for reporting
The reporting format:
Part A: general info on the Party, requires information on the OCP submitting the report
Part B: requires information on the implementation of the Convention
Part C: requires specific information on PCBs
Part D: requires info on PFOS
Part E: allows for Parties to provide additional information

12. Electronic Reporting Systems

13. New mandate from synergies decision & modernization of BC
Currently
Late and incomplete reports
Too many manual steps to publish data provided by the Parties on the website
Objectives of the new electronic reporting systems (ERS)
Streamline BC reporting with the Stockholm reporting
Reduce the burden of Parties to fill-in national reports
Ability to see trends of quantitative data
Be flexible to accommodate changes on questions/tables
Reduce number of manual steps to process data

14. New Electronic Reporting Systems (ERS)
Based on Feedback Server, which is a survey management tool
ERS for BC and SC are customized versions of Feedback Server surveys
Two independent surveys
Pre-filled data from previous cycles
Each country gets a group of passwords
One for the official contact point/focal point  submitter
Multiple for the supporting officers  who cannot submit

15. New Electronic Reporting Systems (ERS) – cont.
Users can fill-in data, save progress and continue later
Import data from excel – pre-defined formats
Automatic data validation rules
Flexibility to update data after submission
Printing the report
Linked to other system (e.g. focal points database, agreements, national definitions, etc)
Advanced reports

17. For demo only, do not use the data

19. For demo only, do not use the data

20. Future plans Launch for both systems planned for August 2013
Webinars to train officers in the second half of 2013

21. Data visualization tool on quantitative data
Available on the Basel Convention website
Developed in collaboration with the United Nations Office at Geneva – IT group
Based on Flash technology
Uses data as provided by Parties on generation, import and export of hazardous wastes and other wastes (after quality control by the Secretariat)

22. Data visualization tool data on generation of HW

23. Data visualization tool data on import/export of HW

24. THANK YOU!