1. ADA Compliant Website & Documents

2. Why We Need to Design for Accessibility
It is the right thing to do. Helps people CONNECT to Grayson College. It’s the law.

3. What is ADA Compliance
Section 508 of the Rehabilitation Act of 1973 ensures that millions of Americans with disabilities have equivalent access to information regardless of how they access it.
Vision Impairment
Hearing Impairment
Motor Impairment
Physical Impairment
Psychological Impairment

4. Webpages & ADA Compliance
The Web Content Accessibility Guidelines (WCAG) 2.0 are becoming the industry standard for accessible websites. The Guidelines outline standards to be met by organizing them according to 4 main principles of accessibility.
4 Principles of Accessibility
Perceivable- understood by sight or hearing
Operable- how the website operates
Understandable
Robust

5. Headings
The header tags (<h1><h2> etc.) should be used instead of style elements like font size and bolding.
Headers must also be used logically with only one Heading 1 per page and the rest of the headers ordered logically by number.
In the CMS, don’t use Heading 1

6. Images Alt tags provide text to describe images on your web page.
Make sure to convey any meaning in the alt tag that the picture would provide for a sighted user.

7. More descriptive the better.
Image tag example
Add an image description that matches the image you are using on the page. The
More descriptive the better.

8. Links Links should be accessible for users not using a mouse.
Link text should use words that briefly convey what the person will access if they click the link.
Don’t use “Click Here,” “More” or the URL as link text
Always fill out the Title field for each link you create.
Content from Title field will hover above link when moused over.

9. Link Example

10. Tables
Tables that present data in a column and row format must be appropriately marked up in the CMS.
Include a Caption Tag for the whole table.
Insert/Edit Table > Select Table Caption check box
Insert Caption on New Table

11. Tables, con’t. Tables are read from left to right and line by line.
Any column or row headers must be marked so the content is read correctly.
Right-click in the header
Select Cell > Table Cell Properties
Set Cell Type to Header
Set Scope to Either Column or Row

12. Checking Accessibility in Word, Excel and PowerPoint
All 2010 and above Microsoft Office programs have an accessibility checker.
Click the File tab in top Ribbon
Check for Issues > Check Accessibility

13. Evaluating Your Document & What to Do Next
Take a look at the results
Use the Inspection Results dialog to click through all the issues

14. Tips for Creating Accessible Documents
Create proper file names
Fill out Document Properties

15. Tips for Creating Accessible Word Documents
Templates solve most problems
Create headers to organize content
Use Automatic Bullet lists
Utilize tabs instead of repeat spacing
Add Page Breaks instead of returns
Insert images in-line with text
Rules from the CMS that Apply
Use built-in headers to organize content
All Images need Alt Text
All links need descriptions
Tables need captions
Tables need Column and Row Headers Designated

16. Creating Accessible PDFs
Start with a document (Word, PowerPoint) that is already accessible
File > Save As > Select Location
In the Save as type dropdown select PDF
Click Save

17. Creating Accessible Excel & PowerPoint Files
Follow recommendations for creating accessible Word Docs
Avoid blank rows for formatting
Give all sheet tabs unique names that describe what is in the sheet
PowerPoint
Follow recommendations for creating accessible Word Docs
Use slide layouts
Place proper titles in proper places
Don’t insert text boxes
Use arrange tool to order elements

18. Video
The goal is that all new produced videos need to include closed captions that are synchronized to appear when the audio is heard.
If a video has visual content that cannot be understood through audio alone, an audio description will make your video accessible to users who are visually impaired.
Transcripts of videos are helpful for making the them accessible to people who have disabilities

19. ADA Compliance Resources
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