1. STAAR Post Administration Activities
January 17, 2018

2. Welcome! Introductions/Housekeeping Outbound review Material returns
Labels, packing, shipping, and more
Reconciliation and ADPL
Reporting and additional reports
Resolutions, test information changes, score codes
Forms and other changes

3. Housekeeping
For problems hearing the presentation, dial in on a telephone. Dial-in information:
in the Event Info tab at the top-left of the screen
in your registration
Dialing in for audio is recommended for best sound quality.
All attendees’ lines have been muted due to the high number of participants.
For questions or comments, use the “Q&A” function.

4. Packing and returning materials
What is the process?
Packing and returning materials
Inbound processing
Scoring
Reporting
Pac

5. Material Returns Helpful Hints
Packing and return of materials
Inbound processing
Scoring
Reporting
Material Returns Helpful Hints
Make sure all your subjects are in the box!
Campus & Group ID Header Sheet
Class ID Header Sheet
Answer Document Packing List (ADPL)
Answer Documents
Return all OOD/OOS answer documents under the correct home CDC header sheets (precoded header sheet for each home CDC).
Do not include online counts on ADPL.
Use student verification check-in to ensure all answer documents are accounted for.

6. Material Returns Helpful Hints
Packing and return of materials
Inbound processing
Scoring
Reporting
Material Returns Helpful Hints
Double check the numbers.
Use the return labels to ship materials.
Don’t forget to mail the Oath of Test Security!

7. Packing and return of materials
Scorables:
Packing and return of materials
Inbound processing
Scoring
Reporting
Make sure your numbers add up!
All documents that require scanning
All precoded answer documents (including voided)
Non-precoded answer documents – with ANY grids/markings (including voided)
Contaminated answer documents should be transcribed and signed.
Destroy at testing site in a secure manner.

8. Packing and return of materials
Nonscorables:
Packing and return of materials
Inbound processing
Scoring
Reporting
Make sure your numbers add up!
All test booklets
Contaminated test booklets should be destroyed by districts but reported to ETS).
Unused/blank answer documents (NO gridding or marking)

9. What is an ID Sheet/Header Sheet?
Packing and return of materials
Inbound processing
Scoring
Reporting
Used to identify the documents beneath it, home district and campus, and the number of documents for each subject
Three types of identification sheets – scorable materials:
Class Identification (ID) Sheet
Campus and Group ID Sheet
Voided Answer Document ID Sheet

10. What is an ID Sheet/Header Sheet?
Packing and return of materials
Inbound processing
Scoring
Reporting
All scorable materials must be returned beneath the appropriate ID sheets/header.
Every answer document with any score code marked must be returned for scoring.
All answer documents will be scored and results provided for every answer document submitted.

11. Campus and Group ID Sheet
Packing and return of materials
Inbound processing
Scoring
Reporting
Campus and Group ID Sheet
Complete for each grade/subject test at each campus.
Group answer documents accordingly.
Place reports and labels generated for all documents under each sheet.

12. Class Identification Sheet
Packing and return of materials
Inbound processing
Scoring
Reporting
Class Identification Sheet
Determine organization of test results by grade:
By administrator, principal, teacher, etc.
Group answer documents accordingly.
Follow the instructions to complete Class ID sheet for each class.
Place the completed Class ID Sheet on each set of answer documents.

13. VOID Answer Document ID Sheet
Packing and return of materials
Inbound processing
Scoring
Reporting
VOID Answer Document ID Sheet
Separate voids from those to be scored.
Mark “VOID” in large, bold letters on the front.
Avoid marking any barcoded regions.
Void unused precoded answer documents; return with scorables.
Face all documents the same direction.
Stack multi-page documents on top of single-page documents.
Fill out one Voided Answer Document ID Sheet for voided answer documents, as specified in the instructions.

14. Inbound Packing Reference List
Packing and return of materials
Inbound processing
Scoring
Reporting
Ensure each belly-banded stack has either a Campus or Void Header.
Ensure you have included the correct ADPL for each administration.
Ensure the ADPL label is on box one.

15. Inbound Packing Reference List (continued)
Packing and return of materials
Inbound processing
Scoring
Reporting
Ensure the correct box is used to return your materials.
Check for correct shipping label for each administration.
Check for correct administration label on the side of the box.
Do NOT mix administrations.
Properly mark X of Y on your boxes.
Do NOT combine administrations in box totals.
Do NOT count nonscorable boxes in box totals.

16. Packing and return of materials
Inbound Processing
Packing and return of materials
Inbound processing
Scoring
Reporting
After testing is over, everything is packed up!
Call for UPS pickup (1-800-PICK-UPS).
Pickup date for freight returns is based on the Calendar of Events.
The carrier, XPO, will contact your district to schedule pickup time.
What is the difference between UPS and freight?
A lot can happen between your place and mine.

17. Nonscorables and Unused Materials
Packing and return of materials
Inbound processing
Scoring
Reporting
Nonscorable and unused materials are returned separately as noted on the Calendar of Events.
Scrap paper, graph paper, or reference materials that students wrote on must be destroyed after testing.
Test booklets are secure materials and must be returned.
Test booklets do not need to be in numerical order!
Seating charts should be retained locally for five years.
Make sure your numbers add up!

18. Nonscorables and Unused Materials
Packing and return of materials
Inbound processing
Scoring
Reporting
Make sure your numbers add up!
PLEASE check test booklets for possible answer documents that could be stuck inside!

19. Returns/Reconciliation and ADPL
Packing and return of materials
Inbound processing
Scoring
Reporting
Compare scan vs. ADPL
Mismatch identified
* Physical inspection of answer document
* Compare header vs. ADPL vs. scan
Outreach to district coordinator

20. Returns/Reconciliation and ADPL
Packing and return of materials
Inbound processing
Scoring
Reporting
Types of Mismatch
Incorrect counts on ADPL
Transposition of counts on ADPL
Voided answer documents included in counts
Missing answer document on ADPL

21. Answer Document Packing List (ADPL)
Packing and return of materials
Inbound processing
Scoring
Reporting
Find a pre-printed ADPL for each administration in district coordinator packet.
Blank ADPLs for each administration can be downloaded.
Write the number of students in each grade/subject, by campus, that completed testing.

22. Answer Document Packing List (ADPL)
Packing and return of materials
Inbound processing
Scoring
Reporting
Answer documents for Spanish are counted with the other answer documents.
Complete the ADPLs accurately and return them with each shipment of scorables.
If there is a mismatch, processing for that campus may be delayed until the discrepancy is resolved.

23. Packing and return of materials
ADPL Process
Packing and return of materials
Inbound processing
Scoring
Reporting

24. Packing and return of materials
Inbound processing
Scoring
Reporting
Scoring and Reporting
Only authorized district users can order additional reports.
All orders must include PO Number for billing.
No fax or paper orders accepted.
Additional printed paper copies of STAAR Report Cards are available for administrations that currently produce paper copies only (spring only).
Late orders will be assessed additional fees.
Confidential Student Labels can be ordered for any current administration.
Districts can also opt not to receive labels.

25. Packing and return of materials
Inbound processing
Scoring
Reporting
Students: Resolution
Multi-step resolution process:
Step 1 - match records
Step 2 - correct records and submit
Unresolved held record – click edit icon to resolve
Resolved held record – click view icon to see resolved held record details
Flagged – click edit icon if updated information is available to resolve the record

26. Packing and return of materials
STAAR Report Card
Packing and return of materials
Inbound processing
Scoring
Reporting
Results are posted in the STAAR Assessment Management System and Student Portal.
Updates to Student Data will result in an updated SRC posted twice per month.
Printed SRCs are produced for primary administrations only.

27. Help Section Documents: Student Information Changes
Packing and return of materials
Inbound processing
Scoring
Reporting
Help Section Documents: Student Information Changes
Name, DOB, or PEIMS Change Request
Report students whose identification information has changed.
Ensure that reports accurately reflect the applicable passing standard for each student.
Updated SRCs posted in the Assessment Management System within two weeks, once the request has been processed

28. Help Section Documents: Student Information Changes
Packing and return of materials
Inbound processing
Scoring
Reporting
Help Section Documents: Student Information Changes
CDC Change Request
Include student name, date of birth, and PEIMS ID.
Districts may create their own version of this template, but it must include all fields; Excel and CSV formats are allowed.

29. What’s New …… New improved labels – Fall 2017 (December)
Redesigned Student Report Card – Spring 2018
Online ADPL – Fall 2018 (December)
….and so much more!

30. It’s all about the labels
Texas Label Admin Colors:
Blue: EOC Yellow: 4/7 and 3-8
Red: 5/8 MR and Retest

31. New Labels

32. STAAR Report Card Top 10 language translations Enhanced EOC SRC
Book list added
Lexile graphic
Quantile measures
Quantile resource page
Full Spanish SRC
Full Spanish Texas Assessment website and Student Portal

33. Bringing the ADPL Online
Timing – December 2018
How would it work?
Information in the Assessment Management System
Enter the same information online
Upload into system
ETS can electronically validate