1. Eric
Proclaim Story

2. Thursday, Friday, Saturday
Early Morning Community Life
(may be in some properties)
8:00 am Property Managers arrive on site
9:00 am Synod Day Directors arrive on site
All participants arrive at Cobo
Proclaim Community opens
Proclaim Justice launch (8:45 am)
10:30 am Synod Team arrives on site
Proclaim Justice launch (10:45 am)
Eric

3. Thursday, Friday, Saturday
11:00 am Trainings, rehearsals
11:30 am Sound Checks
12:15 pm Places Everyone!
12:30 pm Doors Open
1:00 pm Proclaim Story Curriculum
3:00 pm Proclaim Story Worship
4:00 pm Sent out to Proclaim Jesus = Good News!
Synod Day Director/Property Manager debrief
Property Managers prepares space
Eric

4. Thursday, Friday, Saturday
5:00 pm Proclaim Community Closes
5:30 pm Ford Field Doors Open (Concessions)
Property Managers/Core Team Meeting
8:30 pm Main Stage Event
9:45 pm Transport to Hotels & Final 15
Eric

5. Properties
Eric

6. Properties Cobo Convention Center 12 Spaces Crown Plaza 1 Space
Greektown Casino 1 Space
Marriott Renaissance 2 Spaces
Masonic Temple 3 Spaces
MGM Grand 2 Spaces
Westin 2 Spaces
Eric

7. Properties Some synod assignments have changed since November.
Registration still changing.
You (and all participants) will receive the assignments by May 15.
Eric

8. Properties Chairs When space allows, we MAY be able to use chairs.
Not every synod wants to use chairs.
All three synods using the same space would have to agree. We cannot change the set up from one day to the next.
Eric

9. Property A room floor plan will be available online by ­May, 2015
Property A room floor plan will be available online by ­May, The floor plan will designate locations for the musicians, altar area, boxed in font, communion stations, tech area, sacristy and chairs (if used).  
Eric

10. Proclaim Story Floor Plan
SAMPLE
Proclaim Story Floor Plan
Eric
Font

11. A list of names and phone numbers for people related to your ballroom space should be available by May 15, The list will contain:
Property Manager Name
Synod Day Directors who are using the room on a different day
Proclaim Story Day Office information
Eric -

12. A list of names and phone numbers for people related to your ballroom space should be available by May 15, The list will contain:
Community Life Team Member assigned to your property
Name of any Proclaim Story day team volunteers who are available to assist you in your space on your Proclaim Story day
Eric -

13. Curriculum & Worship
Eric

14. Video/Music Resources
All video and music resources will be mailed to you on a flash drive by the end of April.
All music will be a video with lyrics, performed by Rachel Kurtz.
Eric
Sheet music will be provided for musicians by end of April

15. Adjustments in Curriculum
Primary Leaders
Page 2
Eric

16. Adjustments in Curriculum
Video Stories
Page 24
Eric

17. Adjustments in Curriculum
Connection the Faith Practices
Page 27
Eric

18. Adjustments in Curriculum
Connection the Faith Practices
Page 27
Eric

19. How can I PROCLAIM the good news of God in Christ through word and deed?
Invite a friend to worship and/or a youth group event
Talk about faith topics with friends and family
Offer encouragement to a friend in need

20. Adjustments in Curriculum
No black box around font.
Page 21 & 22
Eric

21. Adjustments in Curriculum
Name a barrier to good news.
Page 21 & 22
Eric

22. Adjustments in Worship
This shows up in the
Confession and Absolution
Page 30
Eric

23. Adjustments in Worship
Underneath each “wall” is a banner with “Jesus Is Good News!”
Page 30
Eric

24. Adjustments in Worship
No Thanksgiving for Baptism
Eric

25. Adjustments in Worship
Waterless Tattoos
Page 37
Eric

26. Online Resources
Tammy

27. SYNOD DAY DIRECTOR WEBSITE – MAIN SOURCE!
FACEBOOK GROUP
ELECTRONIC NEWSLETTERS
BISHOP’S WEBSITE
Tammy
Can we link to these websites and bring them up?
----- Meeting Notes (11/6/14 21:47) -----
Kristin

28. Bishops Bishops Register via Website
Registration is Covered
Housing Covered
4 nights at MGM Grand
Tammy

29. Bishops Share their faith/call story
8 minutes max in the curriculum section
Preach/Preside in Worship
Tammy

30. Bishops
Meet with your bishop! Share the Curriculum and Worship Script and Sermon as is, and discuss your planning strategy together.
Tammy

31. Expenses $500 Stipend For Travel and Housing
Payable to your synod office.
There are no reimbursements to you before, during or after the Gathering.
Tammy

32. Tech/Musicians
Musical leadership for Proclaim Story at the Gathering can take many forms:
An instrumental/vocal track will be provided for each synod. No additional leaders are necessary.
A solo leader that works with the recorded track and/or her/his own music.
Tammy

33. Tech/Musicians
Musical leadership for Proclaim Story at the Gathering can take many forms:
A band of instrumentalists and vocalists. 
You are not required to recruit live leadership for the worship music. But if you do, the intention of live musical leadership is to connect congregations and participants more deeply to their synod.
Tammy

34. Tech/Musicians We encourage you to consider the following:
Lift up high school youth as part of the leadership
Find musical leader(s) that represent the unique gifts and expressions from your synod
Tammy

35. Tech/Musicians
Recruit musical leader(s) that are registered for the Gathering. Must have a wristband.
Tammy

36. Tech/Musicians
Any expenses related to musical leadership beyond the instrumental/ vocalist track that is provided is the responsibility of the synod. There is no money in the Proclaim Story budget (including your “synod funds”) to compensate musical leaders any part of the Gathering.
Tammy

37. Tech/Musicians
Musicians will be instructed to contact their Synod Day Director for information on sound checks and set up for your Proclaim Story day. 

Tammy

38. Tech/Musicians
If you DO have musical leader(s) as part of your Proclaim Story Day, the Tech and Talent team wants to support you in making them sound good!
A Google Form on the Director’s website will be available very soon. This form is where you will fill out all you your musical leadership information.
Tammy

39. Tech/Musicians
The Tech and Talent Team will provide an appropriate sound system for the musical leadership you are providing (sound board, microphones, mic stands, speakers, monitors) in your ballroom.
Musical Leader(s) need to provide their own instruments, bass amps, and other specialized equipment required.
Tammy

41. Building Your Team Ed

42. Building Your Team
Every synod is unique. It is up to each Synod Day Director to develop a team that reflects the synod in which they serve and meets the needs of their context. Ed

43. Building Your Team
You are welcome to have as many team members as you would like. Must have a wristband Your team should reflect the diversity in your synod Include youth! Ed

44. Building Your Team
Qualities: Understanding of, and ability to articulate Lutheran theology Positive, encouraging, engaging personality Respected by youth ministry leaders in your synod Ed

45. Building Your Team
Synod staff Bishop Youth Ministry Staff/Liaison Synodical Lutheran Youth Organization or Youth Ministry leadership Local Youth Ministry Network Ed

46. Building Your Team
Be in touch with your BISHOP and synod staff ASAP! Make an appointment, get them on board, inform them of your “plan.” This is considered an ELCA Synod Event. Bishop’s are responsible for the worship liturgy and leadership in Proclaim Story. Ed

47. Curriculum Team Curriculum Team Leader
Assists the Synod Day Director in preparing all curriculum logistics.
Script Team
Stage Manager(s)
Tech Team Ed

48. Worship Team Worship Team Leader
Assists the Synod Day Director in preparing all worship logistics.
Sacristan
Ushers
Tech Team (same as curriculum team) Ed

49. Gathering Preparation
For Directors coming with their congregations
Registration
Register with congregation
Your registration fee will be covered through your congregational account
Tammy / Ed

50. Gathering Preparation
For Directors coming with their congregations
Transportation:
With your congregation
Housing:
Book with your congregation
Tammy / Ed

51. Gathering Preparation
For Directors coming as volunteers
Registration
Register online via Synod Day team
Arrival:
Wednesday
Proclaim Story Team Check-In by 3:00 pm on Wednesday
Departure after closing worship on Sunday
MORE details to come.
Tammy / Ed
We will send you the link to register for the Gathering

52. Gathering Preparation
For Directors coming as volunteers
Housing:
Your hotel is covered and booked by team.
King rooms, double occupancy
Meals:
Meals Stipend
Wednesday supper – Sunday noon
Tammy / Ed
We will send you the link to register for the Gathering

53. Check-In At the Gathering
All Synod Day Director are to TEXT their Property Manager when they arrive in Detroit!
Tammy / Ed
We will send you the link to register for the Gathering

54. Timeline
February
Contact your bishop and synod youth ministry key leaders
Begin to develop your team positions and recruit members (Building a Team) Ed

55. Timeline
February
First meeting of your entire Proclaim Story team. Provide an overview of the Gathering and the Proclaim Story day. (You may want to invite your synod’s Gathering Coordinator to share details about the Gathering.)
Set a strategy and timeline with your team. Ed

56. Timeline March/April Begin recruiting curriculum and worship leaders.
Recruit musicians
All videos will be finalized Ed

57. Timeline
May/June
Curriculum and Worship teams and presenters/leaders should be in place and rehearsing. Ed

58. Timeline
May/June
Communicate the check-in/rehearsal schedule for the Proclaim Story day with your team members
Meet with bishop/staff regarding their role Ed

59. Timeline
May/June
REHEARSE, REHEARSE, REHEARSE Ed

60. Timeline July REHEARSE, REHEARSE, REHEARSE
Clarify Proclaim Story day schedule with your team Ed

61. Support Online resources will be your friend!
First Contact: Assigned Property Manager
Second Contact: Ed Kay Ed

62. Property Manager Sort worship and learning supplies for ballrooms
Distribute supplies to holding areas
Responsible for room set up in assigned properties Ed

63. Property Manager Welcoming Synod Directors and their team members
Lead daily Synod Director trainings July 16-18, 2015
Oversee set up of ballrooms each day
Manage volunteers assigned to their space Ed

64. Property Manager Help Synod Directors troubleshoot issues that arise
Contact property staff as needed
Oversee clean up of ballrooms each day
Hold a debriefing meeting with Synod Directors and volunteers at end of each day to make adjustments for the next day Ed

65. Q & A Ed