1. Innovative education and new skills to increase engagement in Science
Activity Pole 1
Isabella Van de Velde
Royal Belgian Institute of Natural Sciences
Transnational Project Meeting  5-6 October 2017
Natural History Museum of Crete - University of Crete

2. Progress report Interim report Final report
Activity Pole 1 Project Management and Administration
Reporting to National Agency
Progress report
due 30/03/2017
covering period 01/09/2016 – 28/02/2017
Interim report
due 29/04/2018
covering period 01/09/2016 – 28/02/2018
=> further pre-financing payment
Final report
due within 60 days of end date 31/08/2019 => payment balance of the grant
submitted & approved
Transnational Project Meeting  5-6 October 2017
Natural History Museum of Crete - University of Crete

3. important for 2nd pre-financing payment
Activity Pole 1 Project Management and Administration
Interim report
important for 2nd pre-financing payment
due 29/04/2018
covering period 01/09/2016 – 28/02/2018
important to submit signed timesheets + other costs to coordinator
report approved by the NA = payment within 60 calendar days on receipt interim report
at least 70% 1st payment used
request for further pre-financing payment
< 70% 1st payment used
once at least 70% used: submit interim report
Transnational Project Meeting  5-6 October 2017
Natural History Museum of Crete - University of Crete

4. Time management all partners must record time spent on project
Activity Pole 1 Project Management and Administration
Time management
all partners must record time spent on project
if engaged in multiple EU projects ensure to be correct in time record
record time in timesheets
fill out template 38h/40h
every 6 months to submit to coordinator
Transnational Project Meeting  5-6 October 2017
Natural History Museum of Crete - University of Crete

5. Budget table ↔ Gantt chart
Activity Pole 1 Project Management and Administration
Budget table ↔ Gantt chart
ERASMUS BIOTALENT Budget (€)
Projectcode: BE02-KA
Working Days
Lead Partner activity
RBINS
AEM
HNHM
UOC
CETAF
Intellectual Outputs O1
Architecture of the e-learning platform 10 55 5 O2
Operational e-learning platform 40 O3
Tutor guide/manual 15 O4
Course curriculum O5
Online learning component 85 20 80 O6
Attended learning component 25 30 O7
Learners assessment tools O8
Validation Plan and Course certificates O9
Quality Assurance Report
O10
Report on e-learning Best Practices
O11
Blended learning model for adaptable modular biodiversity training courses
total WD
170
165
295
grant amount per day
214
137 74
total
36380
23290
12210
40415
4280
Transnational Project Meeting  5-6 October 2017
Natural History Museum of Crete - University of Crete

6. Reporting to National Agency
Activity Pole 1 Project Management and Administration
Reporting to National Agency
coordinator reports outputs of the project
=> Erasmus+ Project Results Platform (
coordinator reports project details, activities, final report => Mobility Tool+
Transnational Project Meeting  5-6 October 2017
Natural History Museum of Crete - University of Crete

7. Grant = unit contributions
Activity Pole 1 Project Management and Administration
Financial and contractual rules
Annex III & IV
Grant = unit contributions
Project management and implementation
Transnational project meetings
Intellectual outputs
Multiplier events
Learning and Teaching activities
Exceptional costs
Transnational Project Meeting  5-6 October 2017
Natural History Museum of Crete - University of Crete

8. unit contribution per partner
Activity Pole 1 Project Management and Administration
Financial and contractual rules
Annex III & IV
Project management and implementation
unit contribution per partner
coördinator: 500 € / month
partner: 250 € / month
supporting docs: reporting on implementation of activities and production of outputs
Transnational Project Meeting  5-6 October 2017
Natural History Museum of Crete - University of Crete

9. unit contribution depends on travel distance
Activity Pole 1 Project Management and Administration
Financial and contractual rules
Annex III & IV
Transnational project meetings
unit contribution depends on travel distance
km: 575 €/participant/meeting
2000 km and more: 760 €/participant/meeting
supporting docs: proof of attendance, signed participant list, meeting reports
Transnational Project Meeting  5-6 October 2017
Natural History Museum of Crete - University of Crete

10. Activity Pole 1 Project Management and Administration
Financial and contractual rules
Annex III & IV
Intellectual outputs
number of WD x unit contribution depending on category of staff & country
supporting docs: proof of intellectual output produced; proof of WD = timesheets
Transnational Project Meeting  5-6 October 2017
Natural History Museum of Crete - University of Crete

11. Multiplier events number of participants x unit contribution
Activity Pole 1 Project Management and Administration
Financial and contractual rules
Annex III & IV
Multiplier events
number of participants x unit contribution
unit contribution depends on local (100 €) / international (200 €) participants
budget only for participants outside partnership
supporting docs: proof of attendance, agenda, meeting docs
Transnational Project Meeting  5-6 October 2017
Natural History Museum of Crete - University of Crete

12. Learning and teaching activities
Activity Pole 1 Project Management and Administration
Financial and contractual rules
Annex III & IV
Learning and teaching activities
number of participants x unit contribution
unit contribution travel depends on travel distance
km: 275 € km and more: 360 €
unit contribution support: 100 €/participant/day
supporting docs: proof of attendance
demonstrate relationship between person and beneficiary (staff - voluntary)
Transnational Project Meeting  5-6 October 2017
Natural History Museum of Crete - University of Crete

13. Exceptional costs 75% of the eligible costs
Activity Pole 1 Project Management and Administration
Financial and contractual rules
Annex III & IV
Exceptional costs
75% of the eligible costs
sub-contracting, purchase of goods and services
supporting docs: invoices
production 9 educational video’s
design and printing course promotional brochure
production of BIOTALENT promotional video
Transnational Project Meeting  5-6 October 2017
Natural History Museum of Crete - University of Crete

14. Grant payments first pre-financing payment: 40% of total budget
Activity Pole 1 Project Management and Administration
Financial Management
Grant payments
first pre-financing payment: 40% of total budget
second pre-financing payment: 40% of total budget
final payment: balance of the grant
Transnational Project Meeting  5-6 October 2017
Natural History Museum of Crete - University of Crete

15. keep record of all your BIOTALENT dissemination activities
Activity Pole 1 Project Management and Administration
Dissemination is important in ERASMUS+
keep record of all your BIOTALENT dissemination activities
template to complete will be provided
in all communication and promotional material
use Erasmus+ and EPOS logo
BIOTALENT logo is available on the project website
biotalent.myspecies.info
Transnational Project Meeting  5-6 October 2017
Natural History Museum of Crete - University of Crete

16. Thank you all for contributing to the project’s success!
biotalent.myspecies.info
Thank you all for contributing
to the project’s success!
Any questions?
Isabella Van de Velde
RBINS
Transnational Project Meeting  5-6 October 2017
Natural History Museum of Crete - University of Crete