1. Property and Asset Management Program (P.A.M.)
Introduction
&
2014 Year End Review
Louis “Lontrell” Harris
Asset Management Coordinator, Operations Department
December 9, 2014 1

2. $ $ P.A.M. Functions 16 HCS Employees (w/contract labor surges)
P.A.M. is an inventory and logistics program with emphasis on stewardship for the careful and responsible management of public resources (assets). This includes tracking assets on hand, lost, added, and disposed of in order to realize their maximum potential (minimize costs) throughout the asset’s life cycle in support of Excellence in Education. Our program also includes warehouse, records storage, and special project functions.
Special
Logistics & Inventory
Main Warehouse
Reuse Depot
Text Books
District Inventory
C.O.L.T.S.
Records Archive
Summer Projects
Board Policy 3.7 $
16 HCS Employees (w/contract labor surges) $
Revenue & Savings 2

3. Property & Asset Lifecycle
210,000 Items
$78 Million
46 Facilities
District Inventory
Moves (new items)
Item Purchased & Shipped
Item Received at Warehouse & Delivered
Item Received at School/Facility
Item in Use by School/Facility
(New & Old)
Item Received at Depot (HCT) & Displayed
6 AMTs: Inventory Control
Property Day Audit
Monthly Cyclic
Updates/Reports
Excess Mgt
Moves
(Reuse)
Reuse
Program
Public Auctions
Donations
Recycle
Catalog, Order, & Logistics Tracking System (COLTS) 3

4. Reuse Started at Stone MS

5. Surplus Office at HCT

6. Surplus Office at HCT

7. Surplus Office at HCT

8. Annual Student Laptop Refresh
-Speedy central processing at Main Warehouse
-Special shipping boxes
81-Counts - Trucking
27-Counts - District
-Ed Tech image mgt & QC
-IT Dept device mgt & QC
-COLTS database upload
-Device sorting w/INOW
~17,000 Laptops each Summer 8

9. 2-Year Comparison (Charts in Thousands)
Annual P.A.M. Report
2-Year Comparison (Charts in Thousands)
REVENUE
REVENUE
SAVINGS
SAVINGS
$169,000 Revenue
+ 552,000 Savings
$721,000 Value Added
$269,000 Revenue
+ 529,000 Savings
$798,000 Value Added
…as of 30 Sep 2014 9

10. Annual P.A.M. Report …as of 1 Dec 2014 $721,000 $798,000 $108,000 10
(Year to Date)
$721,000
$798,000
$108,000
…as of 1 Dec 2014 10

11. Lontrell Harris/ Cell 256-924-2365
P.A.M.
Helping to ensure the
fiscal integrity of…
Lontrell Harris/ Cell 12