1. EXPERIENCES FROM WOC 2017
HLES 2018, RIGA

2. OVERVIEW (1) 30.06.-07.07.2017 In Tartu, Viljandi, Rõuge and Vitipalu
4 year project (Euromeeting 2015, Suunto Games 2016, trainings and selection races)
Total budget around 1 million euros
First ever live broadcast of orienteering produced in Estonia
Host City changed from Otepää to Tartu in 2015

3. OVERVIEW (2) WOC participants - 48 nations, 368 athletes
TV broadcasts - 4 countries live, summaries to 42,
15+ hours of live broadcasts
500 organisers and volunteers, from 20 countries

4. ORGANISERS

5. ORGANISERS (1)
Estonian Orienteering Federation, OK Kobras, OK Ilves, OK Võru, (SK Mercury and JOKA)
MTÜ MM2017 for security

6. ORGANISERS (2) Based on 3 clubs and EOF Key persons from these clubs
Structure set/designed by WOC board.
Roles were loosely described and hierachy not followed very much – can be used if people are experienced, know each others very well.

8. ORGANISERS (3) Around 400 WOC organisers, 100 EOW organisers
Around 50% of volunteers
Arena construction largest – 80 persons (part-time!)
HR manager
Timetables
Transport
Accommodation
Meals (own cook!)
1 employed person

9. BUDGET

10. BUDGET - expenditures
euros

11. BUDGET - income
euros

12. Deficit! Why? Planning mistakes and extra costs
TV was more expensive, additional costs coming in as late as December
Less income from TV broadcasts
Norway!
Smaller public race (EOW) than expected

13. TELEVISION

14. TELEVISION (1) Production by Gearbox Productions (CZE)
5 races live broadcast, 15+ hours
12 cameras + wireless cam, no drones, pre-shot footage for route-choices
16+ km of cables for Long Distance
Costs 200 000 euros, income euros.

15. TELEVISION (2) Connection to other areas: Course-setting
Arena planning, dressing
Sponsorship
Logistics, construction (cabling

16. TELEVISION (3)

17. MEDIA

18. MEDIA (1) Small world inside WOC
needs a lot of attention, experience and the will to provide the best service.
Special media area - tent 21x10 metres, room in Event Office in Tartu
Internet, electricity, maps, start lists, results, water, snacks, TV-s, interviews
70 working positions

19. MEDIA (2)
TEAM: 23 persons
Head of Media (responsible for operations and media contacts),
Head of Media Centre (practical issues),
Head of Mixed Zone,
Head of Photo,
content creators: social media, video operator, photographer, writing journalists (Estonian, English – World of O overview),
volunteers
Create content, make journalists happy,  everything worked!
More tables for journalists!

20. ARENAS / INFRASTRUCTURE

21. ARENAS / INFRASTRUCTURE
Rather easy to choose, difficult to make them work
Lot of effort into arena planning (TV, speaker…) and dressing – TV, sponsors, spectators
Outsourced services:
Tents
Stages, podiums, sound systems
Electricity, cabling
Local internet networks
Toilet cleaning

22. ARENA TARTU
Great location, ready infrastructure (electricity, internet), beauty
Challenges:
Compact
Traffic – easy to plan, difficult during the race
Agreements

23. ARENA VILJANDI
Great location, ready infrastructure (electricity, internet), beauty
Challenges:
Exact arena planning
Steep slope, compact
Agreements

24. ARENA RÕUGE Beautiful, nice views, good overview of the race
Help from municipality was great.
Challenges:
Location
Size
Cabling
Soft ground

25. ARENA VITIPALU
Centrally located, nice views, good overview of the race
Challenges:
No infrastructure
Ugly
Soft ground, dusty
One entrance road

27. ARENAS / INFRASTRUCTURE

28. ARENAS / INFRASTRUCTURE

29. ARENAS / INFRASTRUCTURE

30. ARENAS / INFRASTRUCTURE

31. TRAININGS

32. TRAININGS (1) 22 areas/maps in total Clubs updated maps, income 50:50.
Three training camps (Euromeeting, Suunto Games, Selection races),

33. TRAININGS (2)
Great help for the organiser – budget, learning the organisation, higher standard.
Organisation - One person! Mihkel Järveoja – planning courses, marking in the terrain, designing maps, sales, printing, distribution – excellent service!

34. WORKING WITH IOF

35. WORKING WITH IOF Good co-operation with EA-team and the IOF Office
Know the rules, guidlines, people
Explain to the team
Visits:
2013 autumn – IOF Sports Director -> final application/approval
– mapping, arenas, courses, general by EA-team
– TV visits (K. Jonak), Arena speaker (P. Forsberg)
2017 February – IOF Office visit

36. SPECTATOR RACE

37. SPECATOR RACE – ESTONIAN O WEEK (1)
Importance: spectators, income
Estonian O Week - ca 1100 different participants; per day
Shared infrastructure, different team (around 100 persons)
Shared HR management team (catering, accommodation, transport, clothing)
Different Event Office
Shared maps, 1 extra map
Different planners, course-team

38. SPECTATOR RACE – ESTONIAN O WEEK (2)
Advertising
With help of Enterprise Estonia online
magazines in the Nordics, UK, SUI, others
social media
presence in other events

39. EXPERIENCES 1 Difficult on the first time
Experience needed from previous high level events
Some „easy“ tasks take a looooong time
Mapping
Internet connection
Surprising costs (TV)
Push IOF for better guidelines, manuals
Sponsorships – personal contacts, lot of work

40. EXPERIENCES 2 Young organisers are flexible
Serices to organisers and volunteers are very important
Accommodation, food, transport, training, INFORMATION, REST
Use of professional services
Costly but effective
Use experience from other sports
Marketing and media
Be active on social media
Lot of reporting (sponsors, municipalities, etc)

41. POSITIVE SIDES + high level and fair competitions!?
+ high quality TV broadcasts
+ arenas and ceremonies
+ ability to react
+ new sponsors to orienteering
+ interest in orienteering has grown
+ good reception from local municipalities
+ new volunteers to orienteering

42. NEGATIVE SIDES Budget deficit Very tiring EOW too small
Too few infos, guidelines 
„inventing the wheel“

43. THANK YOU!