New Perspectives on Windows XP

New Perspectives on Windows XP
Tutorial 2 Working with Files New Perspectives on Windows XP Tutorial 2

Objectives Format a disk Enter, select, insert, and delete text Create and save a file Open, edit, and print a file New Perspectives on Windows XP Tutorial 2

Objectives View the list of files on your Data Disk and change view options Navigate a hierarchy of folders Move, copy, and delete, and rename a file Make a copy of your Data Disk New Perspectives on Windows XP Tutorial 2

Formatting a Disk A disk must be formatted before files can be saved on it Windows XP Format command Used to format a disk Available through the My Computer window My Computer window: used to view, organize, and access the programs, files, and drives on the computer New Perspectives on Windows XP Tutorial 2

Formatting a Disk Figure 2-2 shows the My Computer window
New Perspectives on Windows XP Tutorial 2

Formatting a Disk To format a disk Open the My Computer window Right-click the 3 ½ Floppy (A:) icon Click Format Format 3 ½ Floppy (A:) dialog box opens (shown in Figure 2-3) New Perspectives on Windows XP Tutorial 2

Working with Text Document window White area that appears in a program below the menu bar, toolbars, and ruler Insertion point A flashing vertical bar Indicates where the typed characters will appear New Perspectives on Windows XP Tutorial 2

Working with Text Word wrap feature Automatically continues text on the next line when the right margin of the page is reached Correcting typing errors Backspace key Deletes the character immediately to the left of the insertion point Delete key Deletes the character immediately to the right of the insertion point New Perspectives on Windows XP Tutorial 2

The Insertion Point Versus the Pointer
The insertion point is not the same as the pointer Pointer Called an I-beam pointer when it is in the document window Moves freely on the screen as the mouse is moved Insertion point Shows the typing position on the screen Moves as the user types Usually blinks New Perspectives on Windows XP Tutorial 2

The Insertion Point Versus the Pointer
Figure 2-4 explains the difference between the insertion point and the I-beam pointer New Perspectives on Windows XP Tutorial 2

Selecting Text Block of text One or more consecutive characters, words, sentences, or paragraphs Once selected, the block can be Deleted Moved Replaced Underlined, and so on New Perspectives on Windows XP Tutorial 2

Selecting Text Figure 2-5 shows how to select text

Inserting Text Windows XP programs usually operate in insert mode Insert mode: when a new character is typed, characters to the right of the insertion point automatically move over to make space New Perspectives on Windows XP Tutorial 2

Saving a File Saving on a disk Needed for permanent storage Filename Name given to a file by the user when it is saved New Perspectives on Windows XP Tutorial 2

Saving a File File extension A set of no more than three characters at the end of a filename Used by the operating system to identify and categorize files by their file types Added automatically by the program used to save the file Save As dialog box Used to save a file New Perspectives on Windows XP Tutorial 2

Saving a File Figure 2-6 shows the Save As dialog box

Specifying the File Location
Save As dialog box includes Places Bar A list of important locations on the computer Click on the icon of a place to save a file in that location Save in list box A list of all the locations on the computer New Perspectives on Windows XP Tutorial 2

Specifying the File Location
Figure 2-8 shows the Places Bar and the Save in list box New Perspectives on Windows XP Tutorial 2

Specifying the File Name and Type
Besides the location, when saving a file, the user must specify the file’s Name Specified using the File name list box Format Format determines What type of information can be placed in the document The document’s appearance What kind of programs can work with the document Specified using the Save as type list box New Perspectives on Windows XP Tutorial 2

Specifying the File Name and Type
Figure 2-9 shows the File name and Save as type list boxes New Perspectives on Windows XP Tutorial 2

Opening a File Options for opening a file Recently opened files Select the file from the My Recent Documents list on the Start menu All files Use the My Computer window Use Windows Explorer Start a program and then use the program’s Open button to locate and open the file New Perspectives on Windows XP Tutorial 2

Opening a File from the My Computer Window
A file can be opened by selecting it from My Computer window Windows Explorer Windows XP uses file extensions to determine which program to open a file in Advantage Simplicity Disadvantage Windows XP might not start the program that the user expects New Perspectives on Windows XP Tutorial 2

Opening a File from Within a Program
Open button of a program Can be used to open a file Advantage User can choose the program to use to modify a file Disadvantage Involves more steps New Perspectives on Windows XP Tutorial 2

Opening a File from Within a Program
Figure 2-10 shows the Open dialog box New Perspectives on Windows XP Tutorial 2

Printing a Document Windows XP can be used to Choose which printer to use Control how the document is printed Control the order in which documents print Preview the document before printing it New Perspectives on Windows XP Tutorial 2

Previewing Your Document Before Printing
Print Preview Shows a document exactly as it will appear when printed on paper Can be used to check page layout New Perspectives on Windows XP Tutorial 2

Sending Your Document to the Printer
Options for sending a document to the printer Click the Print button on the program’s toolbar Sends the document directly to the printer Quickest and easiest method Select the Print command from the File menu Opens the Print dialog box Allows the user to choose Which printer to use How that printer will print the document New Perspectives on Windows XP Tutorial 2

Options for sending a document to the printer (Continued) Click the Print button on the Print Preview toolbar Opens the Print dialog box Allows the user to choose Which printer to use How that printer will print the document New Perspectives on Windows XP Tutorial 2

Figure 2-11 shows the Print dialog box New Perspectives on Windows XP Tutorial 2

Using My Computer Elements of the My Computer window System Tasks Other Places Control Panel Details Right pane Standard Buttons toolbar Address Bar New Perspectives on Windows XP Tutorial 2

Using My Computer Right pane of the My Computer window represents The computer Storage devices Printers Other objects New Perspectives on Windows XP Tutorial 2

Using My Computer Figure 2-13 shows the My Computer window

Changing the Appearance of the My Computer Window
Appearance of the following can be changed in the My Computer window: Toolbars Icons Buttons New Perspectives on Windows XP Tutorial 2

Controlling the Toolbar Display
My Computer window Displays the Standard toolbar Allows the user to display toolbars that appear on the Windows XP taskbar, such as Address toolbar Links toolbar New Perspectives on Windows XP Tutorial 2

Controlling the Toolbar Display
Figure 2-16 shows the Toolbars submenu New Perspectives on Windows XP Tutorial 2

Changing the Icon Display
Options for viewing the contents of a disk Thumbnails Tiles Icons List Details New Perspectives on Windows XP Tutorial 2

Changing the Icon Display
Figure 2-17 shows examples of the five view styles New Perspectives on Windows XP Tutorial 2

Restoring the My Computer Default Settings
Options for working with files and windows Classic style Similar to earlier versions of the Windows operating system Web style Similar to Web pages on the World Wide Web Restore Defaults button Located in the Folder Options dialog box Can be used to revert to the default style New Perspectives on Windows XP Tutorial 2

Restoring the My Computer Default Settings
Figure 2-20 shows the My Computer window in Web style New Perspectives on Windows XP Tutorial 2

Working with Folders and Directories
Directory A location on a computer where a file can be stored Root directory or top-level directory The main directory of a disk Subdirectory or folder A division of a directory Subfolder A folder within a folder New Perspectives on Windows XP Tutorial 2

Parent folder A folder that contains another folder Hierarchy The order of organizing root directory, folders, subfolders, and files New Perspectives on Windows XP Tutorial 2

Figure 2-21 shows part of a typical hierarchy of Windows XP objects New Perspectives on Windows XP Tutorial 2

Creating a Folder To create a folder Click File on the menu bar Point to New Click Folder Specify the name of the new folder New Perspectives on Windows XP Tutorial 2

Navigating Through the Windows XP Hierarchy
Standard toolbar Includes buttons for navigation (summarized in Figure 2-22) Back Forward Up New Perspectives on Windows XP Tutorial 2

Navigating Through the Windows XP Hierarchy
Address Bar (shown in Figure 2-23) Clicking the list arrow displays a list of objects in the top part of the Windows XP hierarchy New Perspectives on Windows XP Tutorial 2

Working with Files My Computer window can be used to Move files Copy files Rename files Delete files New Perspectives on Windows XP Tutorial 2

Moving and Copying a File
Moving a file Removes it from its current location Places the file in the new location Copying a file Leaves the file in the current location Places a copy in the new location New Perspectives on Windows XP Tutorial 2

Moving and Copying a File
One method to move or copy a file Hold down the right mouse button Drag the file from the old location to the new location A menu appears (shown in Figure 2-24), providing options to move or copy the file New Perspectives on Windows XP Tutorial 2

Renaming a File Renaming a file Giving a different name to the file to clarify its contents Can be done using the Rename command on the file’s shortcut menu New Perspectives on Windows XP Tutorial 2

Deleting a File or Folder
Options for deleting a file or folder Delete its icon in My Computer Drag its icon to the Recycle Bin on the desktop Recycle Bin Area on the hard drive that holds deleted files until the user removes them permanently Can be used to recover files deleted from the hard drive New Perspectives on Windows XP Tutorial 2

Other Copying and Moving Techniques
Other techniques for moving and copying files Cut, copy and paste Drag and drop Right-click, drag and drop Move to folder and copy to folder New Perspectives on Windows XP Tutorial 2

Other Copying and Moving Techniques
Figure 2-25 describes the various methods of moving and copying files New Perspectives on Windows XP Tutorial 2

Copying an Entire Floppy Disk
There can be problems in accessing data on a floppy disk if the disk is Damaged Exposed to magnetic fields Picks up a computer virus Create a copy of a disk to avoid losing data New Perspectives on Windows XP Tutorial 2

Copying an Entire Floppy Disk
My Computer window is used to create a copy of a disk Windows XP Backup program Automates the process of duplicating and storing data New Perspectives on Windows XP Tutorial 2

New Perspectives on Windows XP

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