1. PRI Registrar November 2, 2018
Process Audit Form
PRI Registrar
November 2, 2018

2. Introduction
Following the ISO 9001:2015 transition, process auditing is being emphasized both by industry, and by the new standard.
PRI Registrar began the move to process auditing by
introducing the RF-129 QMS Matrix
making the RF-25 Audit Checklist an optional form.
However, as we continue with this change in perspective from elemental auditing (the checklist) to process auditing, we are going a step further.
Starting November 15, 2018, PRI Registrar will no longer be using the RF-25 Audit Checklist for ISO 9001 audits.
A new tool has been developed in its place:
The RF-26 QMS Process Audit Form.

3. RF-26 QMS
An RF-26 QMS Process Audit Form is to be the record for each process audit conducted during a site visit.
For a full-system audit, a separate RF-26 QMS form is to be completed for each process the client has identified on the RF-129 QMS Matrix.
For a surveillance, a separate RF-26 QMS form is to be completed for each process identified on the Audit Program as being assessed during that audit.

4. RF-26 QMS The RF-26 QMS is divided into two sections.
The first section is to be completed every time a form is generated.

5. Section 1 Box 1: Process Name
Process names must match the process names identified by the client on the RF-129 QMS Matrix.
A process must exist to cover all requirements of the standard.
If clients leave any of the requirements of the standard outside of a process (e.g., QMS requirements), a nonconformance must be written against section
Box 2: Individual(s) / Position with authority for process
Identify the individual(s) with authority and responsibility for the results of the audit.

6. Section 1
Box 3: All clauses associated with this process in the RF-129 have been included in this audit
All clauses associated with a process shall be audited during Stage 2 and Recert audits.
It is understood and permissible that sometimes a process is not audited in its entirety during a surveillance.
However, we must be able to track which requirements have or have not been audited, to ensure that they are seen at least once during the two (or five) surveillances.
When justifying clauses that are not reviewed during a given surveillance, “it was seen last year” or “it will be seen next year” are perfectly valid justifications. Just make sure they’re true.
Box 4: Summary of audit trails and objective evidence
This is where the objective evidence of the audit is documented.
General statements are discouraged; please provide specifics (e.g., names, dates, document numbers, specific results).
For the sake of legibility, this information is to be typed.

7. RF-26 QMS
The second section is to be completed only for processes that the client identifies as “critical” on the RF-129 QMS Matrix.

8. Section 2 Box 1: N/A – This is not a critical process Box 2: Inputs
If the process is not critical, mark this box and leave everything below blank.
Box 2: Inputs
List the inputs to the process here. Examples are listed.
Box 3: Outputs
List the out puts from the process here. Examples are listed.
Box 4: Process Effectiveness Assessment
This is the same table currently found in the RF-22 Audit Report
List:
The Metric of Performance – what’s being measured
The Objective – the goal the organization is trying to achieve
The Actual – the actual result of the measurement
The Action if not accepted – if the actual does not meet the goal, is the client taking action to address the shortfall? Did you write a nonconformance?
Be sure that all measurements have a unit of measure
Box 5: Narrative of Effectiveness of Process
General commentary on the effectiveness of the process
Include a discussion of any risk-based thinking associated with the process

9. RF-26 QMS
The RF-26 QMS is to be the record of the objective evidence and audit trails for ISO 9001 audits for PRI Registrar.
The RF-25 Audit Checklist will still be available for download in the RMS Help tab, for those who find it helpful, but as of November 15, 2018 it will no longer be accepted as an audit document.
In order to be effective, the process names on the RF-26 QMS forms completed for any given audit must match with the:
RF-129 QMS Matrix
RF-12 Audit Plan
Audit Program in RMS
When completed, upload all RF-26 QMS forms into the audit record in RMS in the “Audit Process Form” slot.

10. Questions
If you have any questions, please do not hesitate to contact:
Pete Kucan or
Samantha Brock