1. Understanding the requisition approval hierarchy

2. Approval simplification GEHC
Requestor submits
Above auto-approval limit
REQ approved
Above DM approval level
Direct manager approval
Direct report of max approver
Max approver for requestor or first approvers No
Yes
= Approval
= Process compliant
Indirect REQ approval simplification
Approach
Sourcing and Finance & compliance checks
Finance approval to maintain spend control (GEHC Only)
Flexible implementation guidelines
(Optional) Finance approval by Co or Acct code
Sourcing reviewers by Supplier name
IPP Reviewer
(Optional) Finance reviewer by cost center
Optional (Company Code or Account Code approver)
Depends on Company/Account Code & $ Threshold
Above criteria set by Business
Optional (Cost Center reviewer)
Depends on Cost Center & $ Threshold
Above criteria set by Business
Set by both Supplier Name & $ Threshold
100% of suppliers gatekept when above $ Threshold
Non-negotiable design
Threshold defined by business
$0 - $25K range: Gatekeep suppliers by name (recommend 100% all suppliers)
Finance criteria for GEHC : Current Cost center gatekept by Manager or finance person
Finance approver is optional: Account Code gatekeeper
Change = approval hierarchy mapped to first approver
Operational approvers & process functionality
Fixed auto-approval & “SKIP” mechanisms notification to direct manager
Standardized approval limits across GE biz
Delegation limits driven by OHR bands
Job Band
Auto- Approvals $
Direct Manager Approvals $
Contractor
LP & Below 5K
SPB
25K
500K EB
3MM
SEB
1MM
5MM
VP & Above
Unlimited

3. Actions which could be done by reviewer or manager
Login
Preferences
Requisition
Approval
Receipt
Payment
PO - Change
Tools/Tips
Actions which could be done by reviewer or manager
Action
Purpose
Edit
A Reviewer or manager could edit the requisition and make a change on it, approval hierarchy is rebuilt and everybody including the requestor and the approver who had made the change should re approve.
Approve
To approve and move forward the requisition to next approver.
Reject
For rejecting a requisition Requestor will receive a notification; It could be a way to force requestor to make a change to requisition
More Information Request
Request information on the requisition to someone already present in the approval chain, or from someone from the same business group or to requestor. User can select anyone to send the request information to.
Delegate
Reassign the current Notification to another person. The delegated person receives the same authority of the person who delegated. The ownership of the notification will remain with the person who delegated.

4. R12
Approvers section - right side displays the details of the people set in the managerial hierarchy along with Finance Approver with their roles and sequence.
Reviewers section - left side displays the details of the people set as process reviewers along with their roles and sequence. The option to add or change a line manager approver is available.
11i

5. R12
Manage Approval in R12
This functionality allows the following 2 actions
Change / Replace Approver (when the request contains One Approver)
Insert Approver (for the requests auto-approved)

6. R12
“Manage Approvals” Button is used to replace an approver for a requisition

7. R12
After clicking on ‘Manage Approvals’ button – Select the radio button for “Change Managerial Approver” and enter the name of “New Managerial Approver” and click “Submit”
Note: The Radio option “Reset Approval list” is used to change the Approval list back to the original hierarchy

8. R12
The previous managerial approver is now replaced with a new one

9. R12
When the requisition is within your auto approval limits, no approver is included in the hierarchy
The Manage Approvals button allows you to Add an approver in this scenario
You can add any person to the hierarchy who has a local business requirement to approve the requisition
Click on Manage Approvals button to add an approver

10. R12
After clicking on ‘Manage Approvals’ button – Select the radio button for “Insert Approver” and Key in the name of the approver you wish to add
Click on Submit
Note: The Radio option “Reset Approval list” is used to change the Approval list back to the original hierarchy

11. R12 The Approver gets added to the Hierarchy
Under the column for Role, the system shows it as Added Approver

12. If you have delegated your approval to someone else the timeout period will start from the date the original approver received the requisition and not when the delegated approver received it for approval.
If no action is taken on the requisition within 7 days the approval will be sent back to original approver for further action.

13. Approval Process:
The Reviewers are allowed/responsible  to make the changes on the requisition data, Any additional approvals required based on the corrected requisition data will be systemically added to the approval hierarchy. As per the new changes, on the Requisition hierarchy in SSS, when any of the approvers amend the Requisition, like Charge of Account details using the “Edit Requisition” Option, the complete Hierarchy will not Re-build again. Once any of the Approver edits the requisition details and approve it, the requisition goes to the remaining Approvers or it picks a new approver based on the changes.
The main factor of the changes are avoiding re-approvals and shortening the cycle time of PO approvals.
Note: If amount change, Requestor change and Line addition are performed, then the standard functionality will be applied. The complete hierarchy will be picked up again.