1. Budget Allocation for Hiring Process
Review Committee
May 9, 2018
(minor revision 6/11/18)

2. Preliminaries No news on budget details
Still expecting ~$1M for hiring in FY19
President has asked Review Committee to perform mandated function as College Personnel AND BUDGET committee
Today’s discussion is to establish procedures for making recommendations to the President regarding budget and hiring decisions.

3. Principles
Prefer to allocate $ to units and let units determine how to use best
e.g. replace position w/ less expensive hire, use excess for merit increase.
Some unit needs may be for merit increases independent of replacement hires.
Allocation of funds will be guided by Task Force recommendations
Decisions on recommendations to the President will be made by Provost (Academic) and COO (non-Academic), and presented to the Review Committee before being presented to the President.

4. Campus Units & Representation
Responsible
Deans
Chief Librarian
SEEK Director
COO
Provost
VP Student Affairs
President’s Office
Unit
8 Schools/Divisions
Library
SEEK
Public Safety
Enrollment/Student Success
Student Affairs
Adv. & Comm.
Facilities
Assessment, Accreditation, Gen Ed.
Finance
GSP
Government Affairs IT HR

5. Vacancy Counting Lam Algorithm March 2017 snap shot
Filled positions since 3/17
Available vacancies
“Filled positions” allows us to account unit-by-unit for recent hiring
Can distribute in terms of ‘lines’ or $ or a hybrid

6. Next steps
Eva is implementing Lam Algorithm and we will soon have information on available vacancies/$ and which units they come from
For next meeting, we would like each responsible person listed on slide 4 to provide an org chart for their units (including administrative functions for academic units) and a proposed hiring plan for fall.
Include historical staffing information (past couple of years)
Include urgent needs vs. longer-term needs
These will be made available electronically prior to the next meeting (sharepoint or )
There are urgent items that can’t wait. We will discuss these here and account for them retroactively as we move forward.

7. Discussion