1. 2016 Student Fee Review Board Fall Update Presentation
Dr. Pat Burns, UTFAB Advisor, VP for Information Technology
Adam Lynch, UTFAB Chair | Blaire MacNeill, UTFAB Vice Chair
Jason Huitt, ACNS-UTFAB Liaison
SFRB-UTFAB Liaison - TBD
November 6, 2016
UTFAB SFRB Presentation

2. University Technology Fee
Created by ASCSU in April 2003
Originally $15/semester, first assessed Fall 2003
Increased to $20/semester –
Increased to $25/semester –
Flat fee assessed to all students in the Student Information System
University Technology Fee Advisory Board (UTFAB)
One member from each college & grad school, two ASCSU members
Associate members, ex-officio representatives from ACNS and Procurement
Updates from funded projects heard each semester
Proposals for next-fiscal year funding heard each spring semester
Supplemental proposals are solicited ad hoc if funds are available
November 6, 2016
UTFAB SFRB Presentation

3. UTFAB SFRB Presentation
Funding Process
All proposals must include a three-year project plan
Exceptions for one-time funding requests
Funded projects reviewed twice annually by the Board
Projects are required to spend within approved budget
Allowed to carry funds across fiscal years to project completion
Unspent funds revert to UTFAB for reallocation to other projects
Bylaws prescribe voting on “feasible scenarios” for each fiscal year
Occurs at final meeting of spring semester
November 6, 2016
UTFAB SFRB Presentation

4. Supplemental Proposals
“Supplemental” proposals heard at the board’s discretion
Based on funds available in current fiscal year
Allows board to address technology needs mid-year as they arise
Since 2006, UTFAB has funded ~$2.4m in supplementals, averaging:
More on Supplemental Proposals in our upcoming slides
Classroom Technology: $90k/yr.
End-user Technology: $33k/yr.
Central Technology: $54k/yr.
Miscellaneous: $12k/yr.
Wireless Networking: $47k/yr.
Kiosks, Applications, Check-out Technology
November 6, 2016
UTFAB SFRB Presentation

5. UTFAB SFRB Presentation
UTFAB Bylaws
Available at
Reviewed yearly
Recent changes:
Strengthened supplemental proposal process – prescribes rank voting procedure when funds requested exceed funds available
Articulates fee increase recommendation process
Requires at least two open forums be held with students
Requires two consecutive two-thirds majority votes for approval
Students are conducting review of Bylaws at present
November 6, 2016
UTFAB SFRB Presentation

6. UTFAB SFRB Presentation
Budget Review
November 6, 2016
UTFAB SFRB Presentation

7. Revenue Assumptions & Reserve
Fee assessed to “all” students in Banner every semester (Fall, Spring, Summer)
Summer & online fee revenue traditionally difficult to forecast
Prior to FY14, SFRB enrollment assumptions were used to calculate fee revenue
Revenue was regularly $80k-$100k greater than projected
Starting in FY14, UTF revenue projections were based on prior year enrollment data in the University Fact Book
Fall/Spring: page 9; Summer: page 93
Change resulted in revenue projections being 98.72% accurate in FY16
UTF budgets a Reserve of $40k, in accordance with UTFAB Bylaws
November 6, 2016
UTFAB SFRB Presentation

8. FY17 Projected Budget - $25/semester-student
Projected FY17 Revenue
$ 1,786,125
Encumbered FY16 Carryforward
$ ,776
Unencumbered FY16 Carryforward
$ ,444
TOTAL:
$ 1,934,345
Bylaws-mandated Reserve
$ (40,000)
Projected Funds Available for FY17:
$ 1,894,345
FY17 Allocations to Date
$ 1,806,276
Projected Residual Balance for FY17:
$ ,070
November 6, 2016
UTFAB SFRB Presentation

9. UTFAB SFRB Presentation
FY17 Budget Summary
November 6, 2016
UTFAB SFRB Presentation

10. UTFAB SFRB Presentation
Co-sponsorship
Project
Allocation
50%+
Student Information System
$ ,833
Yes
Wireless Networking
$ ,160
General Assignment Classroom Technology
$ ,400
Library Technology
$ ,000
Lecture Capture Technology
$ ,080
Office 365 for Students
$ ,112
RamLink
$ ,180
UTFAB Kiosks
$ ,510
Bad Debt Expense
$ ,000
Total Projected FY17 Expenses (to-date):
$ 1,806,276
FY17 Allocations
November 6, 2016
UTFAB SFRB Presentation

11. UTFAB SFRB Presentation
Project Highlights
November 6, 2016
UTFAB SFRB Presentation

12. Wireless Networking Update
Primary driver behind the $5/semester fee increase approved for FY15
200 new “ac” access points deployed in FY15, FY16, & FY17
Coverage for all GA Classrooms buildings
New wireless “controllers” – bigger, better, faster
Simultaneous improvements to non-GA buildings (ongoing)
Very large cost sharing from CSU
Cleaned up wireless networks: csu-eid, csu-guest, eduroam
Consistently observe at least 17,000 concurrent devices connected!
November 6, 2016
UTFAB SFRB Presentation

13. SIS Major initiatives completed…
RAMweb redesign
SIS/Banner upgrades
Semester at Sea integration to SIS
IPAS-2 Advisor portal enhancements
And to recap last spring we identified a short list of the highest priority items:
Ramweb redesign – check
SIS/Banner upgrades – check
SaS – Check , current voyage underway, next voyage students already registered with no issues
IPAS 2, Advisor Portal – check
These four quite large efforts. Staff intensive, impact across campus, large success by themselves.
97 closed project tickets since march – much work being done.
Famweb, ariesweb, ramweb, banner, bdms, rammobile, workflow, fsa atlas, CAT/CIM, eScripsafe, ODS, LMS, u.achieve, u.direct, TES, Transferology, Slate,
10/17/2016
UTFAB SIS Fall 2016 Presentation

14. UTFAB SIS Fall 2016 Presentation
What’s next for the SIS?
Load, test, install vendor upgrade to web registration system (Banner XE)
Ram mobile registration
Continue efforts at entire XE upgrade
Complete last steps of Linux platform
RAMweb: weekly schedule, elections, online repeat/delete and more…
System upgrades: Degree Audit, Scheduling/EMS, others
And more:
SAS ramweb
Mobile and ramweb
Design consistency
1/14/2019
UTFAB SIS Fall 2016 Presentation

15. UTFAB SIS Fall 2016 Presentation
RAMweb logins by year
Logins
 Usage, transaction volume much higher
Year
1/14/2019
UTFAB SIS Fall 2016 Presentation

16. UTFAB SFRB Presentation
Lecture Capture
Capturing a combination of audio, projected content (PowerPoint, etc.) and instructor video
Two ways to capture:
Personal capture –on desktop/laptop, managed by instructor
Classroom capture – appliance-based; hardware in classrooms
Scheduled and ad-hoc
30 rooms available across campus
New in 2015
UTFAB-funded
November 6, 2016
UTFAB SFRB Presentation

17. Lecture Capture – Views by Week (Jan-Mar)
November 6, 2016
UTFAB SFRB Presentation

18. UTFAB SFRB Presentation
Looking Ahead to FY18
November 6, 2016
UTFAB SFRB Presentation

19. Incremental vs. Quantum Jump?
Mandatory cost increases not covered
Erodes/eliminates discretionary funds
Get behind, e.g. WiFi, Lecture Capture, new technology
Larger increases compete w/ other fund increases
+$5/5 yrs.
+$0.71/yr.
November 6, 2016
UTFAB SFRB Presentation

20. The UTFAB Balancing Act
Benefits/
Value
Cost
November 6, 2016
UTFAB SFRB Presentation

21. UTFAB SFRB Presentation
4/4/16
UTFAB SFRB Presentation

22. Supplemental Proposals – On Hold This Year
UTFAB currently has about $88k in unallocated funds in FY17
UTFAB members have expressed a desire to refrain from requesting a fee increase in FY18
Presently planning to roll residual balance forward to FY18 to stave off increase, but still an ongoing discussion
Inflationary pressure, mandatory cost will eventually drive increase
Potentially significant request increase for Lecture Capture in FY18…
Nothing final for FY18 until final votes are cast in March/April 2017
November 6, 2016
UTFAB SFRB Presentation

23. In conclusion… Thank you!
The central IT environment is operationally effective today, primarily to student fees
We believe that we are delivering substantial value for your investments
We are very grateful for your support
Students continue to diligently manage the fee and its activities
November 6, 2016
UTFAB SFRB Presentation