1. Preparing for a School Compliance Visit
What’s New in FY 18
1/14/2019

2. Philosophy of New System
Accountability:
IBAM – Outcomes, Quality, Growth, & Accountability
Value for varying levels of compliance
Minimize variation in approaches across the state
Integrity of Content:
What impacts kids?
Linked to ISBE goals
Fewer items, digging deeper
Avoid repetition of submissions – Removal/Streamlining
1/14/2019

3. Designation Definitions four designation levels describe the status of a school district. (105 ILCS 5/2-3.25b
Full Operational Compliance -- The school district meets minimum requirements as established by the law and ISBE rules.
Pending Compliance – The school district has deficiencies that must be corrected during the current school year.
Probationary Compliance – The school district has deficiencies that require immediate corrective action.
Noncompliance – The school district does not meet compliance requirements as stated in the law and ISBE rules and has failed to correct these deficiencies over a reasonable period of time. After a due process hearing, the district will not be eligible for state aid.
1/14/2019

4. Compliance Materials On Our Website
New Certified & Non-Certified Personnel Checklist
Mandated Units of Study Form
Mandated Trainings
Drill Reports
Annual Review of Safety Plans Form
Website requirements
1/14/2019

5. Materials reviewed during a compliance review
Personnel files (new personnel and changed positions)
Student Record files (will look at random sample at various grade levels on site)
Health Records
District Curriculum
Parent-Student Handbook & Parent Advisory Committee minutes
Staff Handbook
Board of Education Policy Manual
ISBE Waivers/ISBE letter of approval (choice)
1/14/2019

6. Materials Needed Continued
Job descriptions
Documentation of bus evacuation, fire, storm, and law enforcement drills
Pupil personnel service needs assessment
Medical Emergency forms: Sample teachers & students
Sports Survey
Class Schedules for all teachers
RtI plan, Home Language Survey, SPED work load plan, Sex Equity Plan, teacher/principal evaluation plan
1/14/2019

7. Compliance 2017-18 Electronic Compliance Instrument –
5 Topical Areas- Students, Staff/Personnel Training, Policy/Governance ,HLS, & Instructional Programs
Ed 360 Dashboard
Connection of points to dashboard
The formula (15/15/15/15/40)
Can be recalculated
Ongoing improvement
1/14/2019

8. Compliance Basic Format Of Evaluation Instrument
For each question, the following is included:
Links to code citations
Board Press Policy listings
Listing of potential evidence
1/14/2019

9. IASB Policy and Administrative Code Cross Reference
If applicable, each probe question is cross referenced with the Illinois Association of School Board’s PRESS policy.
Policy alone is not evidence that policy is actually being followed.
1/14/2019

10. 1/14/2019

11. Where do we begin
Supply the ROE with a list of staff with addresses to grant access to your district’s electronic compliance document.
Answer and document responses to each question by uploading evidence/artifacts. Documents will be stored from year to year.
For each item on the probe, sources of verification with requisite documentation should be uploaded.
1/14/2019

12. After the Compliance Visit
The superintendent will receive a preliminary report of all issues of non-compliance and areas of concern.
Districts will receive 60 days to remediate all issues.
A resolution letter, on district letterhead, demonstrating remediation of all areas of non-compliance should be sent to the Regional Office of Education (Documentation may be required. Do not upload personnel file items. )
A final report will be issued to the District Superintendent and the Illinois State Board of Education by June 30.
1/14/2019

13. FY 18 Mini Compliance Visits
To be reviewed on site: New or change of position personnel files Any “No” items from previous year Districts with Mini Visits (starting Nov. 1): Belle Valley Belleville #201 Brooklyn Cahokia East St. Louis Grant Harmony-Emge Lebanon Mascoutah Millstadt New Athens O’Fallon #203 Pontiac Signal Hill St. Libory Smithton Whiteside Wolf Branch
1/14/2019

14. FY 18 Full Compliance Visits
Districts with Full Compliance visits (Starting Jan. 8):
BASSC Belleville #118 Central
Dupo Freeburg #70 Freeburg #77
High Mount Marissa O’Fallon 90
Shiloh
As soon as access is open, you may begin uploading any documentation.
A packet will be mailed to you shortly.
1/14/2019

15. Q & A How do I add a user? How do I upload a document?
Can I delete a document?
Do I use the flags?
Do I use the Lock Button?
Does ISBE have access?
Other questions?
1/14/2019