1. Northwest ISD Fine Arts New Teacher Training
The best and most sought after school district in Texas!
Fine Arts
New Teacher Training

2. Introductions Name? Where do you work and what do you do?
How long have you been teaching?
What is your favorite hobby?

3. Our Vision To become the premier district in
the state of Texas for the visual
and performing arts

4. Director’s Notebook All forms, policies and guidelines
for fine arts are available on
the fine arts website.

5. The Purchase Order Process
Find a district approved vendor and get a written estimate from the company (we never pay tax)
The district vendor list is located on the purchasing department’s website
Verify you have enough money in your budget to cover the purchase
Submit the estimate or quote to Kay via .
You will receive a Purchase Order from fine arts in your . Take or send the PO to your vendor for your items
Send all packing slips, invoices and your signed PO to Kay upon receipt of the items
NOTE: Never accept an item from a vendor until you have a Purchase Order. The delivery date cannot precede the order date
Never purchase a gift card of any kind from anywhere

6. DO NOT
Exceed your purchase order amount. And, do not pay for the overage with your personal money and then try to get reimbursed. If you do this, you will be making a donation to the district!

7. We must have an invoice by April 15th
The last date for submitting a purchase order requisition form for supplies is…
April 1, 2016
We must have an invoice by April 15th

8. Clinicians and Contract Workers
Contract workers who teach kids must have 49+ hours of college in order to work in NISD.
Vendors require Board approval, so this process can be lengthy. Plan ahead!!!
Clinician/Contract worker money will come from your supply budget.

9. Conferences and Travel
All staff will be eligible for conference and travel money every other budget year not to exceed $400.
Schools eligible for conference money include:
Byron Nelson High School
Eaton High School
Pike Middle School
Medlin Middle School

10. Conferences and Travel
Decide on a conference or training that is targeted specifically for your area
Check to see whether you are an eligible school for travel reimbursement (see slide #9)
Complete the Request for Professional Development Training Form and a Purchase Requisition Form and submit it to the fine arts office
Please note: Subs are covered by the campus. Please arrange sub coverage with your campus principal when initially getting permission to attend the conference.
All travel involving fine arts money must be approved prior to the conference
You can either request a check for your hotel to take with you, or be reimbursed upon return. Please note: Hotel check requests require 10 business days to process
Money for travel may not be transferred into any other account. Each director may use a maximum of $400 per for travel. The mileage rate is currently $ per mile.
Turn in receipts to Kay that total or exceed the amount of the check you received within three business days of returning from the conference.
Plans for professional conferences must be submitted by Jan. 6

11. Private Lessons District rate is set at $20.00 per half hour
All private lesson money is directly paid to the private teacher by the student
All private teachers must complete the e-bid process, which includes the Private Lesson Teacher Agreement, a criminal history background check, and a fingerprinting verification form before coming in contact with students. Private teachers must have 49+ hours of college.
Private teachers are not allowed with students until they have been approved to teach by the district. The fine arts office will notify you when a teacher has been approved. An will come out periodically with the updated list.
Private Lesson scholarships may be available for students through campus activity funds or booster clubs. Booster clubs may not pay private lesson teachers directly for scholarships. The standardized scholarship rate is $10.00 per half hour. You may not exceed the 1/2 scholarship amount.

12. Private Lessons
Do not allow private teachers or contract workers to work or be around your students until you have received confirmation from the fine arts office that they have been approved to work. Best case scenario is that the worker will not receive any pay from the district that you promised them. Worst case scenario is that there is a problem with their criminal history check and you jeopardized the safety of our students.
PLAN AHEAD and be patient. It is not worth the risk.

13. Instrument Fees
Students using school owned instruments will pay an instrument usage fee. The fee will cover repairs and maintenance on the instrument.
Band - $100 annual usage fee
Orchestra - $50 annual usage fee for use of instruments at school. $100 annual usage fee for instruments used both at home and school.
In September you will receive a spreadsheet to complete and return with your payments.
All fees must be collected and deposited with Kay by October 2nd. You will receive a student fee spreadsheet to complete and return with the deposit.

14. Safety and Security
All contract workers, private teachers, vendors, repair companies, etc. must check in through Raptor every time they enter a campus. We do not issue badges for these folks.
Program director is responsible for making sure every student has a ride home after a fine arts event
The Post-Activity Release Form (online) must be completed if parents are taking their students home from an event
Program director is responsible for locking up the facility after an event
Do not leave buildings open and students unattended after an event
Do not give keys to students
Attend auditorium safety trainings
All contract and temporary employees must be supervised at all times when working with students

15. Vendors
Vendors must not be given special advertising opportunities not available to all vendors. Do not place their information on your websites. However, you may verbally recommend whomever you would like if you are just sharing information.
Be careful with your relationship to vendors. Be sure the items you receive are student-focused.

16. Festivals and Trips
All trips must be requested by September 15th in order to be considered
Trip guidelines, requests and permission forms are available in the Director’s Notebook or in your front office
Water parks
Field trips are submitted through your campus and approved by your principal
Fine Arts Department covers your UIL entry fees and transportation

17. Requesting Buses
Middle School - all money for bus use will come from your supply budget or your activity account
High School – money for extra travel, other than approved games and competitions, will come from the 6399 supply budget or your activity account
Complete an online bus request form in Eduphoria (Formspace). There is a PO required. Requests must be at least two weeks in advance of the trip.
Fine arts will cover all pre-UIL and UIL bus travel and entry fees
Use the bus calculation sheet located in the Director’s Notebook to estimate the cost
A bus request that is not accompanied by a purchase order will not be paid by fine arts

18. Requesting Buses
Bus Request must contain both the address of the destination and the times.
Durham requires that you confirm your trip request 48 hours before your trip. You can call or them

19. Capital Outlay Requests
Used for large amounts
Non-consumable items
Requests will be made using the Capital Outlay form in March or April for the following school year
Capital Outlay decisions will be made by June and you will be notified

20. Northwest Education Foundation

21. Eligibility and Goals UIL/TEA Side by Side (director’s notebook)
District Grading Policy (director’s notebook)
Know your eligibility requirements and develop a system to track your kids!!!
Eligibility calendar (director’s notebook)
Our goal is 100% of all fine arts students passing all classes
Our goal is 100% retention in all grades
You will receive a survey during the fall to complete for your program goals.

22. Grading Guidelines
Become familiar with the district grading guidelines. They can be found online at
Sectionals before or after school may be graded so long as the instruction students are receiving is an extension of their in class learning
Performances may be summative grades
Make-up summative assignments must be available to students who miss performances. The assignments must be in line with the performance summative. For example, a student may not be assigned a research paper to make up for a missed performance grade.

23. Summer Fine Arts Academy
More than 300 students enrolled in the many courses offered this past summer
What was your summer academy experience?
Courses are designed and taught by our teachers
Course proposals need to be sent to Kevin in early Spring
Teachers are paid $25 per classroom teaching hour for the course

24. Community Performances
Each performing group participates in at least one community event each school year
September 18th Honor for Dr. Rue and School Board - ?
October 16th Gold Card Lunch –?

25. CPR/AED
Who needs training?