1. NON-OFFICIAL WORKERS PAYMENTS
Purchasing Instructions:
AD provides Requisition Form to Fin. Sec. for the Non-Officials Workers for all events.
Fin. Sec. creates PRAF PR
Use Vendor # “OKCPS-Student Activity Payment” – Current OKCPS Employees
Use individual Vendor Numbers -- Non OKCPS Employees (Must complete Vendor Application)
Fin. Sec. uploads AD’s Requisition Form to PRAF PR.
Text Box – “Date of Event– Title– Worker’s Name-Sport”
(Sample - “ Gate Keeper – MMouse-Volleyball”)
PRAF PR goes through Release Strategies and is converted to SAFPO by Purchasing.
Event occurs – AD provides completed Non-Official Worker Vouchers to Fin. Sec.
Fin. Sec. GRs PO for the amount of payment.
Fin. Sec. writes SAF PO # on Voucher Form.
Fin. Sec. s Voucher Form to with PO# - Non-Official in subject line.
AcctsPayable uses Voucher Form as an Invoice and IRs the PO.
Check is sent to Vendor or pay is included in OKCPS Employee’s Paycheck
NOTE: Current OKCPS Employees as Gate Keepers, Ticket Takers, Non-Official Workers –
One PR per Event – w/ Each Employee on separate lines
Include their Employee Number and an additional amount of 38% for benefits.