1. TABER’s 101

2. General Policies Expenses must be reasonable and necessary
If reimbursed by other source after RU reimbursed, must return $ to RU
Reimbursed thru Controllers Office

3. Forms of Payment for Business Travel
Direct billing option
Request for payment thru billhead
RU travel card
Personal funds

4. Travel Authorizations & Arrangements
Travel advances are only for meals and incidentals
> $100/day requires justification
Travel Order Form
Used when booking Air or Rail thru Approved Agent

5. Reimbursable Travel Expenses
Commercial Air requires “lowest logical fare”
E-ticket MUST supply boarding passes
Car Rentals – only if < other means
Lodging – distance > 100 miles

6. Meals Three options are available
Reimburse with receipts up to max of $60 / day
receipt for all meals
Rutgers per diem of $30 per day
$50 for larger cities
Federal per diem

7. Non-Reimbursable Expenses
Not RU business related
Parking or moving violation tickets
Laundry and valet –
< 5 consecutive business days
Entertainment
Spouse’s travel
Personal services
Alcoholic beverages
Gifts

8. Travel Reimbursement Receipt REQUIRED for any expenses over $50.00 IRS
Business connection
Substantiate Business Expense
Return all amounts in excess of expenses
If does not meet above three it may be taxable
Can not approve own travel expenses

9. RU Web Sites

10. TABERS & GRANTS Attachments E, F, & G
Requester must sign TABER
Original Receipts over $50
Dates of Travel (within Grant Period)
Clearly explain reason for travel
Unallowable expenses
Liquor, entertainment, flight insurance, laundry, etc.
Either sub-code 3520 or 3530
US Flag Carrier

11. Recent Audit Issues Clear justification Non employee’s Reasonable
Write for a third eye
Non employee’s
Reasonable
Expensive Airfare
Necessary
Three week stay for one week conference

12. Wrap - Up
Conclusion
Wrap-up
Question and Answer Session