1. SESSION 10.2 Observer Database Systems Debriefing System
Seventh Tuna Data Workshop (TDW-7) April 2013 SPC, Noumea, New Caledonia

2. Presentation Outline Brief Background Current Debriefers
Debriefing System
Components
System Integration
Future developments

3. Brief Background
First line of defence to ensure that we have a high quality observer data.
Only PIRFO certified debriefers trained to minimum regional certification standards can carry out debriefing.
Debriefing should be carried out straight after the observer disembark the vessel – “Get it while it’s hot”
Data issues should be rectified during the debriefing process
Immediately report any MSC incidents identified during the trip to MCS personnel with the department.
Prepare the data with the Evaluation and submit it to SPC-OFP

4. Current Debriefers

5. What Debriefing System?
A system to facilitate the work of debriefer coordinators with regard to observer debriefing
Developed base on TUFMAN framework
Used for processing the data collected on EVALUATION form (ALL in-country debriefing data sent back to SPC)
To SPC-OFP
To Observer

6. Debriefing System Cont....
Help to improve and measure the quality of data stored in TUBS
Help to identify areas of weakness in the debriefing process and its output (i.e. provide target training)
It has common requirements from regional & national observer debriefing coordination

7. Debriefing System

8. Components 1. Debriefing Management
Pre-debriefing planning & scheduling
Processing of debriefing EVALUATION forms

9. 2. Staff Information - Personal details, qualifications and work experiences
3. Training and Assessment
Details of trainings and assessments completed by observer and debriefer
4. Vessel Information
Vessel details, history, observer trips, licenses issued & photo

10. 5. Reporting - Standard reports and Ad hoc reports
5. Reporting - Standard reports and Ad hoc reports * Debriefing summary report * Debriefing result (scores) for the observer trip data (EVALUATION form) * Number of debriefs completed by debriefer * List of trip debriefed by fleet/program * Frequency of problems encountered by fleet/program * List of observers with many problems in a given period * Indication of debriefing coverage level for fleet/program * Annual debriefing performance reporting

11. System Integration
Since the debriefing process is part of the overall Observer Program Management (OPM), FFA has re-developed the system using web-based technology and incorporate it as a module of OPM system which can be access online through their IMS portal or offline via national IMS portal / Intranet
SPC-OFP will continue to processing the debriefing Evaluation data received with the actual observer data especially for national programmes who do not have access to OPM.
Consolidate OPM data in a centrailised location so that SPC-OFP, FFA and member countries can access.

12. OPM - Debriefing Module

13. OPM - Debriefing Evaluation Form

14. OPM - Debriefing Score
Debriefing score was based on the standard score-sheet for each gear type i.e. PS, LL & PL

15. Future development
FFA will continue to deploy this system as part of OPM
Access through FFA IMS portal or National portal / Intranet
Deployment to non-FFA member countries
SPC-OFP would deploy this system to other non- FFA member countries.