Manage Personnel Information Management (PIM)

Manage Personnel Information Management (PIM)
Adjutant General School Captain Career Course Manage Personnel Information Management (PIM) Includes HR Gunnery Table I Feb 2018 1

Concrete Experience SHOW SLIDE: Concrete Experience Instructor Note: Show “Is Information Management just another hype?” video (4:07). Have students discuss the video in groups of 2-4. Students should focus on HR systems and personal experiences. Focusing on the current HR enabling systems we use and your personal experiences, is Army Information Management just another hype?

Terminal Learning Objective
Action: Manage Personnel Information Management (PIM) Data Conditions: In a small group environment, with access to doctrinal and administrative publications, eMILPO User Manual and training database, and an awareness of Operational Environment (OE) variables and actors. Standards: Application includes: 1. Defining PIM and its relationship to other HR core competencies and HR key functions. 2. Communicating primary HR Enabling Systems used by Bde/Bn S-1s. 3. Identifying components of Army Military Human Resource Record (AMHRR). 4. Identifying the components of Non-AMHRR folders. Defining PIM responsibilities at Division/Corps G-1, HRSC and Bde/Bn S-1. Essential PIM-related eMILPO transactions. SHOW SLIDE: TERMINAL LEARNING OBJECTIVE

PIM / PA-SR / PRM Relationships Interrelated and Interdependent
SRC-12 OPERATIONS READINESS G-1 / S-1 OPERATIONS PRM HRC COPS P I M DTAS / eMILPO SHOW SLIDE: PIM / PA-SR / PRM Relationship NOTE: Refer students to FM 1-0, Chapter 3, Section V PIM is the foundation for HR Core Competencies; everything starts with information management. It requires the connectivity of all other HR functions and multifunctional programs. HR Managers must ensure that the information they provide to commanders is timely and accurate. This information assists commanders at all levels in making sound decisions in a timely matter whether it concerns Soldiers in AC, ARNG, AR, and includes retirees. As the Army leaps forward, HR Managers must be prepared to provide commanders with the most updated information on Soldiers via new HR system integrations and current systems. The Army’s current corporate database is the Total Army Personnel Database (TAPDB). TAPDB supports the AC, RC, and NG. Most of the personnel automation systems in use interfaces with or updates TAPDB. In the current operating environment, AC, ARNG and AR are supported by separate databases. Due to the integrated nature of current personnel systems and databases, it is essential for all HR professionals to ensure accurate and timely updates on systems they operate. The Army G-1 manages most automated personnel information systems through Human Resources Command (HRC). The goal of PIM is to ensure timely and accurate personnel data on Soldiers and civilians to commanders and other decision makers that affect other HR core competencies. Current legacy systems rely heavily on the HR provider to understand the underlying business processes involved in updating and storing personnel data. Future systems will move toward a more integrated concept with automated processing of the business processes. Additionally, these future systems will consolidate personnel and military information in a single database. As this transition happens, HR providers must understand the linkage of how one process affects/updates other processes. PRM coordination w/ G-1 Oversight HRSC Management of DTAS (PA) ASCC G-1 Management of JPERSTAT (SR) S-1 X I I PA SR DTAS / eMILPO PA SR DTAS / eMILPO Theater APOD TG PAT Team SR to G-1 (JPERSTAT) PA CAPTURE into DTAS PA MAINTENANCE of DTAS / eMILPO PIM SUPPORTS THE EXECUTION OF ALL HR CORE COMPETENCIES

PIM PIM INFO Proponent = Army G-1 Foundation of HR Core Competencies
eMILPO EDAS TPS TOPMIS DTAS DCIPS COPS MEDPROS RLAS RCAS Proponent = Army G-1 Foundation of HR Core Competencies Objective is to collect, process, store, display and disseminate critical information about Soldiers, DoD Civilians, units, and other personnel as directed. HR Core Competencies SHOW SLIDE: PIM NOTE: Refer students to FM 1-0, Chapter 3, Section V PIM is the foundation for HR Core Competencies; everything starts with information management. It requires the connectivity of all other HR functions and multifunctional programs. HR Managers must ensure that the information they provide to commanders is timely and accurate. This information assists commanders at all levels in making sound decisions in a timely matter whether it concerns Soldiers in AC, ARNG, AR, and includes retirees. As the Army leaps forward, HR Managers must be prepared to provide commanders with the most updated information on Soldiers via new HR system integrations and current systems. The Army’s current corporate database is the Total Army Personnel Database (TAPDB). TAPDB supports the AC, RC, and NG. Most of the personnel automation systems in use interfaces with or updates TAPDB. In the current operating environment, AC, ARNG and AR are supported by separate databases. Due to the integrated nature of current personnel systems and databases, it is essential for all HR professionals to ensure accurate and timely updates on systems they operate. The Army G-1 manages most automated personnel information systems through Human Resources Command (HRC). The goal of PIM is to ensure timely and accurate personnel data on Soldiers and civilians to commanders and other decision makers that affect other HR core competencies. Current legacy systems rely heavily on the HR provider to understand the underlying business processes involved in updating and storing personnel data. Future systems will move toward a more integrated concept with automated processing of the business processes. Additionally, these future systems will consolidate personnel and military information in a single database. As this transition happens, HR providers must understand the linkage of how one process affects/updates other processes. INFO Collect Process Store Display Disseminate PIM Goal is to ensure timely and accurate personnel data on Soldiers and civilians for commanders and other decision makers that affect other HR core competencies. Commanders at all levels depend on accurate and timely troop strength and accountability information during the planning process and the overseas contingency operations.

HR Enabling Systems TAPDB eMILPO COPS TOPMIS II eTOPMIS EDAS TPS DTAS
DCIPS-PCR MEDPROS DARTS iPERMS ROAMS DTMS JPAS = ARNG systems DSRO iMARC RCAS/SIDPERS SHOW SLIDE: HR Enabling Systems NOTE: Refer the students to FM 1-0, Chapter 3, Section V, to review the acronyms and descriptions of each of the systems. Inform students that systems with an asterisk will be taught hands-on in future lessons. Highlighted on this slide are the various enabling systems utilized by HR personnel during day-to-day operations. The different colors represent the component to which the systems belong as follows: (1) Red is the Active Component (AC) systems (2) Blue is the Army National Guard (ARNG) systems. (3) Green is the Army Reserve (AR) systems (4) Black are the systems that all components use. NOTE: Refer the students to FM 1-0, Chapter 3, Section V, to review the acronyms and descriptions of each of the systems. Inform students that systems with an asterisk will be taught hands-on in future lessons. = Active Component Systems = AR systems RLAS = All components

One-way bundle from ARNG to TAPDB-AO and AE upon mobilization
ITAPDB Interactions Two-way direction bundles from AR to TAPDB-AO and AE upon mobilization TAPDB-AO - Active Officers - Mobilized RC Officers - eMILPO, TOPMIS Update - Data Bundle to TAPDB-R on DEMOB, not TAPDB-G eMILPO TAPDB-R - AR Enlisted/Officers - Shares data w/AO and AE - RLAS updates DB-R Accepts data bundle from AC at DEMOB Always DB of record for AR in ITAPDB RLAS SHOW SLIDE: ITAPDB INTERACTIONS The Integrated Total Army Personnel Data Base (ITAPDB) is the corporate-level data repository for all components which is maintained by the U.S. Army Personnel Information Systems Directorate (PERSINSD) at HRC. ITAPDB integrates individual records from four physical TAPDB data bases into a single physical data base. This slide shows the database relationships between components. Ownership rules determined by the three Army components are applied, so ITAPDB shows which component “owns” the Soldier at the time the records are loaded. The ITAPDB is completely refreshed daily by the component TAPDB (AO, AE, R, and G). The ITAPDB can only maintain one record per social security number at a time. An agreement has been made that the ITAPDB will only receive inputs from the database which controls the Soldier all of the time; therefore, ITAPDB receives data on RC Soldiers only from TAPDB-R and TAPDB-G, whether the Soldier is mobilized or not. The system of record while mobilized, eMILPO, does not provide data to RC, so as S-1s submit status changes in eMILPO to update the TAPDB AO and TAPDB AE databases, identical transactions must also be performed by the reservist’s garrison HR provider to ensure the mobilized Soldier’s status is accurately recorded in the ITAPDB. During de-mobilization, an information bundle for AR Soldiers can be sent from the AO or AE database back to the TAPDB-R to ease the demobilization process; however, that transfer must be done manually for ARNG Soldiers. By policy, the TAPDB-G will not receive an electronic transfer from the TAPDB AO and TAPDB AE databases. Instructor Note: poll/ discuss with students some of the results of ITAPDB’s input cycle and the electronic transfer rules. Issues for NG/ RC. Delay between systems as inputs are pending to ITAPDB. ITAPDB REFRESH DAILY - Data warehouse for all TAPDBs - Updates data daily - Used by Leadership- Total COP - Only holds 1 record/SSN - By policy, uses TAPDB-G/R for RC Soldiers even when Mobilized TAPDB-AE - Active Enlisted - Mobilized RC Enlisted - eMILPO, EDAS Update - Data Bundle to TAPDB-R on DEMOB, not TAPDB-G eMILPO - ARNG Enlisted/Officers SIDPERS 10g/ RCAS State feeds NGB to update TAPDB-G - Will not accept (policy) data bundle from AC at DEMOB TAPDB-G RCAS One-way bundle from ARNG to TAPDB-AO and AE upon mobilization

Disposition of Paper Records
ROBERTS, TIMOTHY W. XXXX-XX-6217 ORB / ERB / DA Form 2-1 (RC) Enlistment/Reenlistment Documents - DD Form 4 Series BDE S-1 or HR provider maintains MPF will not deploy Transfers w/Soldier upon PCS (AC) or movement to another RC unit (RC). NOT AUTHORIZED IAW PARA 3-13 SHOW SLIDE: Refer students to AR , Chapter 3, para Paper or microfiche documents for Army Soldiers are not authorized for filing in the AMHRR. Existing paper or microfiche AMHRR documents will be disposed of upon discovery in the following manner: a. The military personnel records jacket, military personnel file, or career management information file are no longer authorized for use by any component and will be disposed of in accordance with AR 25–400–2. b. Any paper documents discovered with a separation date on or before 1 October 2002 will be mailed to Commander, U.S. Army Human Resources Command (AHRC–PDR–R), 1600 Spearhead Division Avenue, Department 420, Fort Knox, KY 40122–5402. Upon receipt, the ORC will ensure documents are filed with NARA for storage. c. Any paper documents discovered with a separation date after 1 October 2002 will be Web uploaded to iPERMS by the RM. Once documents are uploaded, the RM will verify that the document resides in the AMHRR by manually checking the iPERMS system. Upon verification, paper documents that have been successfully uploaded will be destroyed. Record of Emergency Data DD Form 93 Servicemembers' Group Life Insurance Election and Certificate SGLV 8296

Army Military Human Resource Records (AMHRR)
AMHRR Custodians Active Officers, WO and Enlisted = HRC, Fort Knox AR (all Soldiers) = HRC, Fort Knox ARNG Officers and WO = ARNG Readiness Center ARNG Enlisted Soldiers = State Adjutant General Historical Data School Selection Boards Officer Promotion Selection Boards Senior Enlisted Promotion Selection Boards Maintained in iPERMS for all components SHOW SLIDE: Army Military Human Resource Records (AMHRR) NOTE: Refer students to AR , Chapter 1, para. 1-6 and 1-17. The AMHRR is a permanent record remaining under Army control for 62 years from a Soldier’s final separation date to include retirement, separation, and death. Upon the first day of the 63rd year records are transferred to the control of NARA . The AMHRR is initiated when a Soldier becomes a member of any Army Component. The responsible custodian is determined by the Soldier’s status during entry. Shown are the different purposes and custodians for the AMHRR. The AMHRR is the historical and authoritative source for authentication of veteran or Service-related benefits, entitlements, and services. AC commissioned and warrant officers: The AMHRR is started and maintained by the CDR, HRC upon receipt of an accession packet from ROTC, OCS, or USMA. AC enlisted Soldiers – The AMHRR is created and maintained by the CDR, HRC upon receipt of an enlistment packet from the MEPS CDR. AR Soldiers AMHRRs are started and maintained by the CDR, HRC upon receipt of an officer accession packet or an enlistment packet from the MEPS CDR. ARNG Soldiers will have their AMHRR started and maintained as follows: - Officer and warrant officer AMHRRs are created and maintained by the Chief, National Guard Bureau (NGB). - Enlisted Soldier AMHRRs are created and maintained by the Soldiers’ State AG.

Composition of the AMHRR Folders Table 3-1, AR 600-8-104
Performance (P) Section Service (S) Section Restricted Section Restricted (R) Evaluation Education Commendatory Disciplinary Service Administrative Health Dental Medical Flight State/Territory State Awards State Misc. SHOW SLIDE: COMPOSITION OF THE AMHRR NOTE: Refer students to AR , para 3-1, Table 3-1 The AMHRR is reflective of an individual Soldier record and is stored in iPERMS. Within the AMHRR there are various folders that house information regarding an individual military career. Not every Soldier and subsequent AMHRR will have the same number and type of folder. The type and number of folders contained within the AMHRR differ based on career path and status. Only those documents listed in AR , Appendix B are authorized for filing in the AMHRR and. Depending on the purpose, the documents are filed in one of the following sections: Performance: The “Performance” folder maintains performance related information to include evaluations, commendatory documents, and specific disciplinary information and training/education documents. Service Section: The “Service” folder maintains general, administrative, and Service documents. The “Administrative” folder maintains general administrative data. Restricted (R) Section: The “Restricted” folder maintains documents that may normally be considered improper for viewing by selection boards or career managers. Medical: The “Medical” folder maintains permanent health information, such as a permanent physical profile or physical health assessment. Other: The “Other” folder maintains finance documents. State/Territory: The “State/Territory” folder maintains documents referencing State awards and personnel actions. Other Commendatory and Disciplinary (CD)

Composition of Non-AMHRR Folders Table 4-1, AR 600-8-104
DA Photograph DA Photo Admin Administrative Deployment Deployment/Mobilization Combat-Related Special Compensation (CRSC) / Traumatic Servicemembers’ Group Life Insurance (TSGLI) Personnel Records Review Finance Folders SHOW SLIDE: COMPOSITION OF THE AMHRR NOTE: Refer students to AR , para 4-1, Table 4-1 Additional folders, aside from the AMHRR, are contained in iPERMS to assist the Army and other Government agencies in preserving valid information belonging to a Soldier for a specific period of time. Non-AMHRR folders are listed in table 4–1. Documents authorized for filing in non-AMHRR folders are listed in appendix B. Upon expiration, documents contained in these folders will be purged. DA Photograph: DA Photo CRSC: Combat related medical and supporting documents. Deployment/Mobilization : Contains active duty, Reserve, and National Guard deployment/mobilization documents in accordance with the Personnel Policy Guidance. Administrative: DA level administrative documents not authorized for filing in the AMHRR. Finance: Contains finance documents. Assignment / Deployment Service Data Personal Data Education Awards and Decorations Finance Restricted Finance Records Review CRSC / TSGLI

Check on Learning (1 of 2) Q. What is the objective of PIM?
A. The objective of PIM is to collect, validate, process, and store critical information about Soldiers, DoD civilians, units, and other personnel as directed. The goal of PIM is to ensure timely and accurate personnel data on Soldiers and civilians to commanders and other decision makers that affect other HR Core Competencies. Q. Explain the PIM / PA and SR / PRM relationship and why they are interrelated and interdependent. A. This is a narrative generating question to have the class talk through the relationship issue. Q. Explain why PIM is considered the "foundation" for other HR Core Competencies. A. This is a narrative generating question to have the class rediscover the basis for all the HR Core Competencies. SHOW SLIDE: CHECK ON LEARNING (1 of 2) NOTE: Conduct a check on learning and summarize the learning activity with the students. Q. What is the objective of PIM? A. The objective of PIM is to collect, validate, process, and store critical information about Soldiers, DoD civilians, units, and other personnel as directed. The goal of PIM is to ensure timely and accurate personnel data on Soldiers and civilians to commanders and other decision makers that affect other HR Core Competencies. Explain the PIM/PA-SR/PRM relationship and why they are interrelated and interdependent. A. This is a narrative generating question to have the class talk through the relationship issue. Q. Explain why PIM is considered the “foundation” of other HR Core Competencies. This is a narrative generating question to have the class rediscover the basis for all the HR Core Competencies. Q. How many records can the ITAPDB maintain on a Soldier? The ITAPDB can only maintain one record per SSN at a time. Q. Which PIM tool is used to manage and distribute enlisted Soldiers (AC only) and to update enlisted records data on the TAPDB-AE? A. EDAS is used by managers at BDE Level and higher to manage and distribute the Army’s enlisted Soldiers (active component) and to update enlisted records data on the TAPDB-Active Enlisted (AE). What HR system has a web upload function used to transmit electronic images of documents from a remote location to HRC to update a Soldier’s AMHRR? A. iPERMS

Check on Learning (2 of 2) Q. How many records can the ITAPDB maintain on a Soldier? A. The ITAPDB can only maintain one record per SSN at a time. Q. Which PIM tool is used to manage and distribute enlisted Soldiers (AC only) and to update enlisted records data on the TAPDB-AE? A. EDAS is used by managers at BDE Level and higher to manage and distribute the Army’s enlisted Soldiers (active component) and to update enlisted records data on the TAPDB-Active Enlisted (AE). Q. What HR system has a web upload function used to transmit electronic images of documents from a remote location to HRC to update a Soldier’s AMHRR? A. iPERMS SHOW SLIDE: CHECK ON LEARNING (2 of 2) NOTE: Conduct a check on learning and summarize the learning activity with the students. Q. What is the objective of PIM? A. The objective of PIM is to collect, validate, process, and store critical information about Soldiers, DoD civilians, units, and other personnel as directed. The goal of PIM is to ensure timely and accurate personnel data on Soldiers and civilians to commanders and other decision makers that affect other HR Core Competencies. Explain the PIM/PA-SR/PRM relationship and why they are interrelated and interdependent. A. This is a narrative generating question to have the class talk through the relationship issue. Q. Explain why PIM is considered the “foundation” of other HR Core Competencies. This is a narrative generating question to have the class rediscover the basis for all the HR Core Competencies. Q. How many records can the ITAPDB maintain on a Soldier? The ITAPDB can only maintain one record per SSN at a time. Q. Which PIM tool is used to manage and distribute enlisted Soldiers (AC only) and to update enlisted records data on the TAPDB-AE? A. EDAS is used by managers at BDE Level and higher to manage and distribute the Army’s enlisted Soldiers (active component) and to update enlisted records data on the TAPDB-Active Enlisted (AE). What HR system has a web upload function used to transmit electronic images of documents from a remote location to HRC to update a Soldier’s AMHRR? A. iPERMS

PIM Responsibilities HR Staff Elements / SRC 12
GROUP PRACTICAL EXERCISE Each group has 45 minutes to analyze and discuss PIM doctrinal responsibilities and systems for their assigned HR staff element or SRC 12 organization and prepare a 5-10 minutes to presentation for the class. GROUP 1 Corps / Division G-1 GROUP 2 Human Resources Sustainment Center SHOW SLIDE 13: PIM RESPONSIBILITIES NOTE: Refer students to FM 1-0, Section V Instructor Note: Split the class into four groups and have them discuss the PIM Responsibilities for Division G-1, Brigade S-1, Battalion S-1, and HRSC. Give each group Min, then have them present their findings to the class. As groups 2-4 present discuss similarities with the preceding groups. Notes in the LP will assist in the discussion. GROUP 3 Brigade S-1 GROUP 4 Battalion S-1

PIM eMILPO Transactions
Personnel Accounting Personnel Services Arrival Emergency Notification Departure Servicemembers’ Group Life Insurance Slotting Individual Awards Assignment History Education Overseas Assignment Data PERSTEMPO Individual Event SHOW SLIDE: PIM EMILPO Transactions During this next block of instruction we are going to review key PIM-related eMILPO transactions for S-1. Reference: eMILPO Field User’s Guide

Log In Procedures for eMILPO
c28.s10 SHOW SLIDE: LOG IN PROCEDURES FOR eMILPO NOTE: Authentication for eMILPO occurs through the AKO logon process. With single sign-on, you log on through AKO and are authenticated for those systems to which you have access. Once authenticated and granted access to AKO, you can launch eMILPO via the AKO Portal and access the system without having to reenter your ID and password. The following procedures are for training purposes: Issue all of the students an eMILPO training database username and password. (1) The user name will be c??.s?? (2) The first pair of question marks represents the classroom. (3) The second pair of question marks represents the student number. (4) The user name for student 10 in classroom 25 will look like this: (c25.s10). (5) The password will be plus four numerical digits that will be given to you and will look like the example on the slide above as: NOTE: SSN and UIC searches within eMILPO database will require class number and student number substitution ie. SSN: xCL-xx-xxSN UIC: W2CLSN Click “OK” to proceed.

AHRS Web Portal SHOW SLIDE: AHRS WEB PORTAL
AHRS Web Portal Page—lists and provides access to the AHRS’ Family of applications. The following applications and options are available on this page: • eMILPO—Provides management capability to personnel data, readiness, strength accounting, and multi-component reports at all levels. To access eMILPO on the portal page, click on the link. • AHRS Enterprise Datastore—Provides an enterprise view of Army Personnel assets and skills across and within PPAs. • OMPF Online—If authorized, allows you to review your Official Military Personnel File online. • DEERS—If authorized, allows you to change your address and your authorized dependents’ addresses in the Department of Defense Enrollment Eligibility Reporting System (DEERS). • Promotion to 1LT/CW2—The Junior Office Promotions Web site allows you to process the promotion to the ranks of 1LT and CW2. • Promotion Worksheet—Allows you to access the Enlisted Records Center automated promotion worksheet. • eMILPO Reports NOTE: Hover over the hyperlinks to view a description of the application. Click on the hyperlink to launch the application.

DoD Security Statement
SHOW SLIDE: DOD SECURITY STATEMENT c. Upon clicking the eMILPO hyperlink on the AHRS Web Portal page, you will be prompted to view a standard DoD Security Statement acknowledging the level of security involved in accessing a DoD application. Click “Accept” to proceed to the eMILPO login authentication. NOTE: The eMILPO Main Menu provides access to the functionality available within the application. The system also tracks your last successful login and displays the corresponding date and time. Each eMILPO functional area is a hyperlink on the Main Menu. You can only access functionality that you are authorized to access. The functional category of Personnel Services provides functions for maintaining the Soldier’s personal, Family, emergency notification, education, awards, and miscellaneous data. The functional category of Personnel Accounting provides functions for strength accounting, strength balancing, mobilization, loss, transition, changes in duty status, and assignment. The functional category of Readiness provides an aggregate view of a unit’s personnel, strength, and readiness status. The category of DTAS provides you with the ability to generate a DTAS Soldier Record data file in Extensible Markup Language (XML) format and to upload data from a Tactical Personnel System (TPS) TRN file. The functional category of Reassignments provides functions for processing Soldier reassignments, including the scheduling and tracking of reassignment briefings.

eMILPO Main Menu SHOW SLIDE: eMILPO MAIN MENU
The PERSTEMPO category provides the ability to perform Congressionally-mandated tracking of Soldiers’ deployed time away from home. Workflow provides automatic notification to the units and authorized personnel of task actions they need to perform for Soldiers within the units . The functional category of Promotions provides functions for advancement/reduction/correction actions and lateral appointments according to Military Personnel Classification (MPC). The category of System Services provides user management capabilities for authorized users and allows access to related eMILPO documentation. NOTE: Follow Instructions below for initiating transactions within the eMILPO database. Step 1: To initiate the process of adding, updating, or removing data , you must first build a Soldier list. Step 2: Expand the Search Criteria picklist and select a search criterion. You can select from the following choices: SSN (using all nine digits), Last Name, or UIC. Step 3: Enter a value for the selected criteria in the text-entry field . NOTE: For the following transactions, Select “SSN” and enter “(9CL-01-71SN) Step 4: Click “ADD” to add the selected search criteria/value combination to the Selected Criteria text area. Step 5: When building the search criteria, you can select between “Assigned Soldiers” or “Attached Soldiers” to narrow the search results. The system defaults to “Assigned Soldiers”. (stay here)

Process an Arrival Transaction (1 of 5)
Sergeant Cupps reported to the Staff Duty desk of his new unit and signed in on permanent change of duty station (PCS). The SDNCO received a copy of his orders, had him sign in on the Personnel Register (DA Form 647), and signed his leave form (DA Form 31). Process an Arrival transaction. SHOW SLIDE: Process an Arrival Transaction (1 of 5) Review scenario with students.

SHOW SLIDE: Process an Arrival Transaction (2 of 5) Have students expand the Arrival Menu and click Soldier Arrival.

SHOW SLIDE: Process an Arrival Transaction (3 of 5) Have students choose SSN as the search criteria, enter 9CL0265SN; click Search; select SGT Cupps at the bottom of the page and click OK.

SHOW SLIDE: Process an Arrival Transaction (4 of 5) Have students input the following information: Assignment Type: Local CONUS Gaining UIC: WZCLSN Movement Designator: NZ-NO COST-ASG TO SAME LOCATION Click Save

SHOW SLIDE: Process an Arrival Transaction (5 of 5) Inform students that SGT Cupps is now the responsibility of his new unit. Inform students that item “IX” of the Enlisted Brief will show SGT Cupp’s Duty Title as Incoming Personnel. Have students click “Close”.

Process a Slotting Transaction (1 of 5)
You have received a memorandum, from Sergeant Cupp’s new Company Commander, stating that his duty military occupational specialty (DMOS) will be as an Ammunition Team Chief. Process a Slotting transaction. SHOW SLIDE: Process a Slotting Transaction (1 of 5) Review scenario with students.

SHOW SLIDE: Process a Slotting Transaction (2 of 5) Have students expand the Slotting Menu and click No Authorized Document.

SHOW SLIDE: Process a Slotting Transaction (3 of 5) Have students choose SSN as the search criteria, enter 9CL0265SN; click Search; select SGT Cupps at the bottom of the page and click OK.

SHOW SLIDE: Process a Slotting Transaction (4 of 5) Have students navigate to “Duty Title” and type in Ammunition Team Chief” and then click Save.

SHOW SLIDE: Process a Slotting Transaction (5 of 5) Inform students that SGT Cupp’s duty title has been changed to Ammunition Team Chief. Have students choose “Close” to exit the page. Have soldiers view the Enlisted Records Brief for SGT Cupp and show them that his duty title has been changed from Incoming Personnel to Ammunition Team Chief.

Process a Departure Transaction (1 of 6)
Sergeant Cupps reported to the Staff Duty desk to sign out on permanent change of duty station (PCS). The SDNCO received a copy of his orders, had him sign out on the personnel register, and signed his leave form (DA Form 31). Review all documents and process a PCS Departure transaction. SHOW SLIDE: Process a Departure Transaction (1 of 6) Review scenario with students.

SHOW SLIDE: Process a Slotting Transaction (2 of 6) Have students expand the PCS Departure Menu and click Departure.

SHOW SLIDE: Process a Slotting Transaction (3 of 6) Have students choose SSN as the search criteria, enter 9CL0265SN; click Search; select SGT Cupps at the bottom of the page and click OK.

SHOW SLIDE: Process a Slotting Transaction (4 of 6) Have students input the following information: Gaining UIC: WZCLSN/ add 50 to the student number for “overseas” Movement Designator: 1A-ACC-ENLISTED/OFFICER GAIN Reassignment: RD-RSGMT W/I ACTIVE ARMY UNITS Reassignment Reason: JV-COHORT Click Save

SHOW SLIDE: Process a Slotting Transaction (5 of 6) Soldier will not be taking leave or going TDY enroute to his new unit; Have students click Yes

SHOW SLIDE: Process a Slotting Transaction (6 of 6) Inform students that although the departure transaction has been initiated, the soldier is still the responsibility of his losing unit until his new unit processes an Arrival transaction. Have students click “Close”.

Update Military Education (1 of 6)
PV2 Vernon hands you a Certificate of Training (DA Form 87) showing that he completed the basic Airborne training course in 2011. Update his Military Education. Work Center Actions: Soldier: Provide documentation of military training to the S1. S1/BDE S1/MPD: Verify documentation prior to entering data into eMILPO. If required, upload source documents to the Soldier’s IPERMS record. SHOW SLIDE: Update Military Education (1 of 6) Review scenario with students.

SHOW SLIDE: Update Military Education (2 of 6) Have students expand the Education menu and click Military Education.

SHOW SLIDE: Update Military Education (3 of 6) Have students choose SSN as the search criteria, enter 9CL0321SN; click Search; select PV2 Vernon at the bottom of the page and click OK.

SHOW SLIDE: Update Military Education (4 of 6) Have students select Add Military Education Data and Click Submit.

SHOW SLIDE: Update Military Education (1 of 6) Have students enter the Course Code: CKA Have students enter the Course Number: Have students enter the Course Status: Graduated Have students enter the Completion Date: Have students enter the Course Length: 3 Weeks Have students click Save.

SHOW SLIDE: Update Military Education (6 of 6) Explain to the students that the course has been added. Have students click Close to exit the page.

Update Civilian Education (1 of 6)
PV2 Vernon completed his Associates Degree and hands you a copy of his education transcripts. Update his Civilian Education on his ERB. SHOW SLIDE: Update Civilian Education (1 of 6) Review scenario with students.

SHOW SLIDE: Update Civilian (2 of 6) Have students expand the Education menu and click Civilian Education.

SHOW SLIDE: Update Military Education (3 of 6) Have students choose SSN as the search criteria, enter 9CL0321SN. Click Search; select PV2 Vernon at the bottom of the page and click OK.

SHOW SLIDE: Update Military Education (4 of 6) Have students input the following information: Civilian Education Level Completed: 2 Years of College Education Level Certificate: Associate Degree Certification Year: 2012 Have soldiers check the Add Civilian Education Course Data box and Click Submit.

SHOW SLIDE: Update Military Education (5 of 6) Have students input the following information: Education Major: Liberal Arts Institute Attended: Columbia Southern University Online Semester Hours: 60 Funding source: Degree Completion Program Have students click the Save button.

SHOW SLIDE: Update Military Education (6 of 6) Have students click the Close button to return to the main menu.

Update Military Awards (1 of 6)
PV2 Vernon also hands you an award certificate for an award that is not listed on his ERB. Update the Awards and Decoration section on his ERB. Awards: Lists the military decorations that the Soldier(s) has received in his or her Army career. Data update is performed at S1/BDE S1/MPD level. The S1/BDE S1/MPD verifies source documents and updates data, which is reflected in the Enlisted Record Brief (ERB) or the Officer Record Brief (ORB). This procedure further allows update of the award eligibility date for the Army Good Conduct Medal (AGCM) or the Armed Forces Reserve Medal (AFRM). SHOW SLIDE: Update Military Awards (1 of 6) Review scenario with students.

SHOW SLIDE: Update Military Awards (2 of 6) Have students click Individual Awards under the Personnel Services Module.

SHOW SLIDE: Update Military Awards (3 of 6) Have students choose SSN as the search criteria, enter 9CL0321SN. Click Search; select PV2 Vernon at the bottom of the page and click OK.

SHOW SLIDE: Update Military Awards (4 of 6) Have students choose Add Individual Award and click Submit.

SHOW SLIDE: Update Military Awards (5 of 6) Have students select Military Decoration as the Award Category. Have students select US Army Achievement Medal as the Award Type. Have students enter as the Award Effective Date. Have students enter as the Order Number. Have students click Save.

SHOW SLIDE: Update Military Awards (6 of 6) Explain to students that the award has been added. Have the students click Close to exit the page.

Update PERSTEMPO (1 of 8) SGT Vo wants to update his records to reflect his past deployments. He hands you a memorandum from his Commander showing his most recent deployments and field training exercises. Update SGT Vo’s PERSTEMPO data. SHOW SLIDE: Update PERSTEMPO (1 of 8) Review scenario with students.

Update PERSTEMPO (2 of 8) SHOW SLIDE: Update PERSTEMPO (2 of 8)
Have students navigate to the PERSTEMPO module and click Individual Event.

Have students choose SSN as the search criteria, enter 9CL0316SN. Click Search; select SGT VO at the bottom of the page and click OK.

Have students select Add Event and click submit.

Enter WKCLSN as the Event UIC. Enter Unit Training as the Category. Enter Designated Training Area as the Purpose. Enter the Start date (January the 1st of Last Year). Enter the End date (January the 31st of Last Year). Enter US as the location and click Save.

Have students Choose “Add event” and choose submit.

Enter WKCLSN as the Event UIC. Enter Named Exercise as the Category. Enter NATO Exercise as the Purpose. Enter the Start date as (April 20th of last year). Enter the End date as (September 30th of last year. Enter Dual Eagle as the Operation/Exercise Title. Enter US as the location and click Save.

Update PERSTEMPO (8 of 8) Explain to students that both events have been added. Have students click Close to exit the page.

Update Emergency Notification Data (1 of 27)
SHOW SLIDE: Update Emergency Notification Data (1 of 27) Select “Emergency Notification” under Personnel Services Category.

SHOW SLIDE: Update Emergency Notification Data (2 of 27) Create the Soldier List Expand the Search Criteria pick list and select a search criterion. Select SSN. Have students type the required SSN (9??-23-56??). Click ADD.. Click Search. Select Soldiers by checking the box in the Select/Deselect column.

SHOW SLIDE: Update Emergency Notification Data (3 of 27) eMILPO takes you to the Emergency Notification page.

SHOW SLIDE: Update Emergency Notification Data (4 of 27) This page displays the selected Soldier’s Rank, Name, SSN, and UIC as read-only data and allows the student to process emergency notification data for the selected Soldier. The option to change the Date Prepared and Date Verified fields are available (YYYYMMDD format). eMILPO displays all emergency notification or contact data in the database for the selected Soldier. The ACTION column indicates the available actions that you can select to perform. Have the students Select Update from the category SPOUSE. The STATUS column is populated after all actions are complete and will show your completed actions. The CATEGORY column indicates the type of emergency contact. We are going to work with updates for the Spouse; however, transactions for the Children, Father, Mother, or Designated Person are performed in the same way within eMILPO. After the selection has been made click SUBMIT to proceed.

ADDRESS UPDATE 1234 Main Street Fort Atterbury, IN (404) SHOW SLIDE: Update Emergency Notification Data (5 of 27) Have the students update the “Address” with the following information. Have the students select a value from the Country picklist. Select “United States”. Enter the “Street Address” and “City”: Address: Main Street City: FORT ATTERBURY Enter the “State”: INDIANA. Enter the “Zip Code”: Enter the “Phone Number” (404) Click “Save” to save the current record

SHOW SLIDE: Update Emergency Notification Data (6 of 27) The system returns to the Emergency Notification Listing page after all selected actions are completed and will update the Status column. NOTE: Inform the students if the Soldier requires no additional changes to the DD93, the form must be printed, signed and dated to become an official part of the Soldier’s record. View/Print DD Form 93 To view and sign the DD Form 93, click the “View/Print DD 93” hyperlink located at the center of the Emergency Notification Listing page. The HR Specialist will have a second CAC reader installed to allow the Soldier to concurrently digitally sign the form. Both the Soldier and HR professional are required to digitally sign the Emergency Notification Form (DD93). The HR Specialist is required to print the DD93 BEFORE they can click the Submit button. The eMILPO database will automatically upload the DD93 to iPERMS after all required signatures are accomplished and the eMILPO user clicks the Submit button.

SHOW SLIDE: Update Emergency Notification Data (7 of 27) The system opens a PDF copy of the form that is populated with the Soldier's beneficiary data. To sign the form, the Soldier must insert his or her CAC into the second card reader and click in the “Signature of Service member/Civilian block.” The system displays the Sign Document dialog; click “Sign” to sign the document. A witness (HR Specialist) must also sign the form. After the Soldier has signed the form the HR Specialist will click in the “Signature of Witness” block. The system displays the sign document dialog click “Sign” to sign the document. NOTE: The Instructor may choose not to print and have the students view the DD Form 93 only. Click “Print” to print. The DD form 93 will automatically be uploaded to iPERMS and made an official copy of the Soldiers record. Exit the PDF file of the DD Form 93. NOTE: The eMILPO database will allow the students to remain on the Emergency Notification Listing page for the next transaction.

SHOW SLIDE: Update Emergency Notification Data (8 of 27) This page allows the student to process emergency notification data for the selected Soldier. NOTE: Inform the students if anyone other than the Spouse is named in “Beneficiaries for Unpaid Pay/Allowances” and “Beneficiaries for Death Gratuity” the HR Specialist will generate a notification letter and mail it to the Spouse. This action must be completed before the system will allow the HR Specialist to print the Soldiers DD 93. NOTE: Have the students perform the following transactions within the eMILPO database to Generate/Print the Spouse Notification Letter from the Emergency Notification Listing page. Have the students expand the picklist in the Action column and select “Remove” from the category “BENEFICIARIES FOR UNPAID PAY/ALLOWANCES.” Click “Submit” to proceed.

SHOW SLIDE: Update Emergency Notification Data (9 of 27) This page allows the student to remove the listed emergency notification data for the selected Soldier. Have the student remove the existing SPOUSE record. Click “Save” to remove the current record.

SHOW SLIDE: Update Emergency Notification Data (10 of 27) The system will prompt the students to confirm that the record is being removed from the database. The system generates the eMILPO message “Are you sure you want to remove this record?” Click “YES” The system will remove the record and return the students back to the Emergency Notification Listing page.

SHOW SLIDE: Update Emergency Notification Data (11 of 27) The STATUS column will display the student’s completed actions.

SHOW SLIDE: Update Emergency Notification Data (12 of 27) This page allows the student to add emergency notification data in one or more categories for the selected Soldier. Add Emergency Notification Category. Have the students expand the picklist in the Add Emergency Notification category from the bottom of the page select “BENEFICIARIES FOR UNPAID PAY/ALLOWANCES”. Click “Submit”

SHOW SLIDE: Update Emergency Notification Data (13 of 27) This page allows the student to add emergency notification data for the selected Soldier. The students will enter only required data for this transaction. Have the students select “Mother” from the “Choose Family Member." NOTE: The system will populate the fields with the available data for that family member and allow the students to edit the other fields. Have the students enter “100” in the percentage field. Click “Save” to save the current record. The eMILPO database will return the students to the Emergency Notification Listing page.

SHOW SLIDE: Update Emergency Notification Data (16 of 27) The Status column will display the student’s completed actions.

SHOW SLIDE: Update Emergency Notification Data (16 of 27)

SHOW SLIDE: Update Emergency Notification Data (16 of 27) This page allows the student to remove the listed emergency notification data for the selected Soldier. Have the students remove the existing SPOUSE record. Click “Save” to remove the current record.

SHOW SLIDE: Update Emergency Notification Data (17 of 27) The system will prompt the students to confirm that the record is being removed from the database. The system generates the eMILPO message “Are you sure you want to remove this record?” Click “Yes.”

SHOW SLIDE: Update Emergency Notification Data (18 of 27) The Status column will display the student’s completed actions.

SHOW SLIDE: Update Emergency Notification Data (19 of 27) This page allows the student to add emergency notification data for the selected Soldier. Add Emergency Notification Category Have the students expand the pick list in the Add Emergency Notification category from the bottom of the page select "BENEFICIARIES FOR DEATH GRATUITY.” Click “Submit.”

SHOW SLIDE: Update Emergency Notification Data (20 of 27) This page allows the student to add emergency notification data for the selected Soldier. The students will enter only required data for this transaction. Have the students select “Mother” from the Choose Family from the Member pick list. Have the students enter “100” in the Percentage field. Click “Save” to save the current record. The eMILPO database will return the students to the Emergency Notification Listing Page.

SHOW SLIDE: Update Emergency Notification Data (21 of 27) The Status column will display the student’s completed actions. NOTE: If the students clicks "View/Print DD FORM 93" to view or print the DD FORM 93, without generating the Spouse Notification Letter as required, the student would receive the following eMILPO message, “Please note that the service member's designation for death gratuity beneficiary(ies) requires that the Spouse Notification Letter be created before the DD FORM 93 is printed.” To generate the spouse notification letter, click the “Generate/Print Spouse Notification Letter” hyperlink which will open in a separate window.

SHOW SLIDE: Update Emergency Notification Data (22 of 27) This letter informs the Spouse that the Soldier is entitled to make this election and that the Army is required to notify the Spouse of the Soldier's decision. Click “Exit” to exit the PDF file of the Spouse Notification Letter. NOTE: Inform the students that declining SGLI coverage or reducing SGLI coverage also requires SPOUSE notification, the eMILPO database will alert the HR Specialist to print the letter.

SHOW SLIDE: Update Emergency Notification Data (23 of 27) Have the students select “DO NOT NOTIFY” from the “Add Emergency Notification Category” pick list. The system will validate the name of the individual that the Soldier selected as a “Do Not Notify,” to ensure the individual is defined in the database. Click “Submit” to proceed.

SHOW SLIDE: Update Emergency Notification Data (24 of 27) Have the students review the fields and click “Next” to proceed without saving. NOTE: The system returns to the Emergency Notification Listing page. Have the students select “DESIGNATED PERSON” from the “Add Emergency Notification Category” pick list. The system will validate the name of the individual that the Soldier selected as a “Designated Person,” to ensure the individual is defined in the database. Click “Submit” to proceed

SHOW SLIDE: Update Emergency Notification Data (25 of 27) Have the students review the fields and click “Next” to proceed without saving. NOTE: The system returns to the Emergency Notification Listing page. Have the students select “Insurance” from the “Add Emergency Notification Category” pick list. Click “Submit” to proceed.

SHOW SLIDE: Update Emergency Notification Data (26 of 27) This page displays the SGLI insurance amount for the selected Soldier as read-only. You can designate an insurance company as emergency notification data for the Soldier. Have the students review the fields and click “Next” to proceed without saving. NOTE: The system returns to the Emergency Notification Listing page. Have the students select “Additional Emergency Notification/PADD” from the “Add Emergency Notification Category” pick list.

SHOW SLIDE: Update Emergency Notification Data (27 of 27) This page informs the user that person(s) have already been designated. NOTE: Inform the students that, if the Soldier did require changes to this field, you would click “Ok”, return to the “Emergency Notification Listing” page, and then select “Update” from the Action picklist and then update the data as needed. Have the students view the eMILPO Message that this data exists and can be updated and click “OK” to proceed. The system returns to the Emergency Notification Listing page. Click “Exit” to exit the eMILPO database.

Terminal Learning Objective
Action: Maintain Personnel Information Management (PIM) Conditions: In a small group environment, with access to doctrinal publications, course reference materials and an awareness of Operational Environment (OE) variables and actors. Standards: Maintenance includes: 1. Defining PIM and its relationship to other HR Core Competencies and Key Functions. 2. Communicating primary HR Enabling Systems used by Bde/Bn S-1s. 3. Identifying the components of Army Military Human Resource Record (AMHRR). 4. Identifying the components of Non-AMHRR folders. 5. Defining PIM Responsibilities at Division/Corps G1, HRSC and Bde/Bn S-1. SHOW SLIDE: TERMINAL LEARNING OBJECTIVE NOTE: Restate the Terminal Learning Objective (TLO) requirements. (END OF TRAINING)

Manage Personnel Information Management (PIM)

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