Presentation is loading. Please wait.

Presentation is loading. Please wait.

Preservation Policies

Published byMelvyn Bennett Modified over 6 years ago

Similar presentations

Presentation on theme: "Preservation Policies"— Presentation transcript:

1 Preservation Policies
ERPANET Seminar Fontainebleau 29 January 2003 Emmerson Consulting

2 Outline Need for digital preservation
Drivers, time-scales, imperatives Common concerns Outline of a digital preservation policy Function/Activity value model © Emmerson Consulting Limited 2003

3 Assumptions Not everything will be preserved
Organisations want less rather than more Aiming for too much = losing everything © Emmerson Consulting Limited 2003

4 Drivers for digital preservation policy
Public Sector Private Sector Focusing on records created in the course of business © Emmerson Consulting Limited 2003

5 Common Imperatives Managing the business Accountability Compliance
Business resumption planning © Emmerson Consulting Limited 2003

6 Differences? Private = shorter cycle, narrower impact,
archives: demonstrable benefit Public = longer term, wider impact archives: assumed benefit © Emmerson Consulting Limited 2003

7 Differences? Responsibility Private: life of the business?
Public: beyond life of single administration © Emmerson Consulting Limited 2003

8 Technological Change Average lifecycle of records = 7 years
Average life of record creating system = 3 years .·. Preservation same for all organisations Point of creation/capture © Emmerson Consulting Limited 2003

9 Timing Different methods for different values But
‘Permanent’ decision at creation/capture Appraisal at leisure not an option (Similar approach to traditional formats) © Emmerson Consulting Limited 2003

10 Preservation Policy In theory Public bodies more aware than private
In practice Survival decisions Taken at desktop Driven by immediate business need in all organisations © Emmerson Consulting Limited 2003

11 Core Policy Requirements
What is to be preserved Why it is to be preserved When it will happen How it will be preserved Where it will be preserved Who is accountable & responsible © Emmerson Consulting Limited 2003

12 Determination of Value
Most important element? Storage capacity finite Access and Retrieval must be guaranteed Legislative Restrictions Immediacy > new paradigm Business value? © Emmerson Consulting Limited 2003

13 Function/Activity Modelling
Functions = What the organisation is responsible and accountable for Activities = What the organisation does to carry out functions Records arise from activities © Emmerson Consulting Limited 2003

14 Function/Activity Modelling
Core functions = What the organisation exists to do Support functions = Enable the core functions External relations © Emmerson Consulting Limited 2003

15 Value ranking © Emmerson Consulting Limited 2003

16 Preservation Need Level 1 Immediate & Long Term
Level Immediate & Medium Term Level Immediate & ? © Emmerson Consulting Limited 2003

Download ppt "Preservation Policies"

Similar presentations

WCDR Thematic Panel Governance: Institutional and Policy Frameworks for Risk Reduction Annotated Outline UNDP – UNV – ProVention Consortium – UN-Habitat.

WCDR Thematic Panel Governance: Institutional and Policy Frameworks for Risk Reduction Annotated Outline UNDP – UNV – ProVention Consortium – UN-Habitat.
Armand Racine Consultant Chemicals Branch

Armand Racine Consultant Chemicals Branch
Strategic Workforce Planning

Strategic Workforce Planning
Understanding the Managing/Valuing Diversity perspective

Understanding the Managing/Valuing Diversity perspective
Demand Side Planning Considerations on the Skills Planning Mechanism Presentation in Policy Roundtable LMIP Singizi Consulting March 2014.

Demand Side Planning Considerations on the Skills Planning Mechanism Presentation in Policy Roundtable LMIP Singizi Consulting March 2014.
University of York Planning for Process Review. Using our Vision, Strategy and Medium Term Planning to inform our business and process change agenda..

University of York Planning for Process Review. Using our Vision, Strategy and Medium Term Planning to inform our business and process change agenda..
ICT Work Programme 2011-12 NCP Infoday 23 June Maria Geronymaki DG INFSO.H.2 ICT for Government & Public Services Objective.

ICT Work Programme NCP Infoday 23 June Maria Geronymaki DG INFSO.H.2 ICT for Government & Public Services Objective.
1 Auditing in the Public Interest Records Management in the Victorian Public Sector Audit objective Audit had two objectives : The first objective was.

1 Auditing in the Public Interest Records Management in the Victorian Public Sector Audit objective Audit had two objectives : The first objective was.
Recordkeeping for Good Governance Toolkit

Recordkeeping for Good Governance Toolkit
Module 4 Social Determinants of Financial Reporting

Module 4 Social Determinants of Financial Reporting
Regulatory Frameworks in OECD countries and their Relevance for India Nick Malyshev Senior Counsellor Public Governance and Territorial Development OECD.

Regulatory Frameworks in OECD countries and their Relevance for India Nick Malyshev Senior Counsellor Public Governance and Territorial Development OECD.
Risk Analysis & Management. Phases Initial Risk Assessment Risk Analysis Risk Management and Mitigation.

Risk Analysis & Management. Phases Initial Risk Assessment Risk Analysis Risk Management and Mitigation.
Introduction to Guideline 25 – Managing Information Risk Samara McIlroy, Consultant, Government Recordkeeping 6165 6085.

Introduction to Guideline 25 – Managing Information Risk Samara McIlroy, Consultant, Government Recordkeeping
Director of Collections and Technology

Director of Collections and Technology
Challenge Questions What outcomes have we achieved?

Challenge Questions What outcomes have we achieved?
Records Management and Organisational Change Presentation by Martin Bradley.

Records Management and Organisational Change Presentation by Martin Bradley.
14–19 Team Teesside University Supporting Progression Conference Changes in 14-19 Qualifications and Study Programmes John Thompson Principal Adviser 14-19.

14–19 Team Teesside University Supporting Progression Conference Changes in Qualifications and Study Programmes John Thompson Principal Adviser
1 Session 3 Targeting the key players. 2 The School Principal Cultivate professional working relationship Seek regular meetings Be supportive and respectful.

1 Session 3 Targeting the key players. 2 The School Principal Cultivate professional working relationship Seek regular meetings Be supportive and respectful.
1 Working Group on Archives and Records Management WGARM.

1 Working Group on Archives and Records Management WGARM.
GOVERNMENT OF ROMANIA MINISTRY OF PUBLIC FINANCE MANAGING AUTHORITY FOR COMMUNITY SUPPORT FRAMEWORK Evaluation Central Unit Development of the Evaluation.

GOVERNMENT OF ROMANIA MINISTRY OF PUBLIC FINANCE MANAGING AUTHORITY FOR COMMUNITY SUPPORT FRAMEWORK Evaluation Central Unit Development of the Evaluation.

Similar presentations

Ads by Google