1. Day Before Close, Day 1 & Day 2 Activities and Schedule

2. Day Before Close Date Action Owner NLT 12/29
Resolution of DOJ Review Process Announced
Receive Confirmation of Close Date
12/29 (Confirming)
Ship items to facilities
12/29
Prep session for Welcome Teams
(walk through Welcome Leader Playbook)
Finalize call/webcast logistics
Send invites and final communication kits to prep session participants
12/30
Prep for Facility Managers/HR Managers
(walk through Day 1/Welcome week plans, materials, timeline & expectations)
Communication Prep for Company A managers
(walk through Day 1 timeline, communication materials, communication tips)
Communication Prep for Company B managers
Communication Prep for Company A Commercial Leadership (walk through Day 1 timeline, communication materials, process)
Communication Prep for Company B Commercial Leadership (walk through Day 1 timeline, communication materials, process)
Supplier Communication Prep – All
(walk through Day 1 timeline, communication materials, process)

3. Immediately Pre-Close
Time (EDT)
Item
Owner
12/30
Send invite to Company A Lead Team call with CEO
Night Before
Union Heads up call
Heads up to international reps
DAY 1 – 1/2
9:00 AM
Company A Leadership Team call with CEO (hosted remotely)
New Company Executive Leadership Team call with New Company CEO
10:00 AM
Financial Close Begins

4. Day 1 Upon Completion of Close
Time
Action
Owner
12:00 EDT
(Ballpark)
Financial Close Completed/"Green Light" distributed
(Leadership Team, Company A & Company B FILs, etc. All Communications)
National Press Release (Distribute investor webcast notification attached to press release)
Day 1 Newsletter - incl. Town Hall webcast invite
Distribute local press releases at "new" facility communities
Website Go-Live
Intranet Content updates go-live
Heads up to local union
Call Key Customer Contacts
press release and letter to government relations contacts
press release to trades
Call local mayors / key local officials; share local community letters, if applicable
Begin contacting state officials
Post/Share PDF/hard copy Day 1 Newsletter
1:00 PM
Begin customer outreach (includes cascading information to internal customer-facing teams and distribution to customers)
Begin supplier outreach (includes cascading information to internal supplier-facing teams and distribution to suppliers)
Call critical PA/Trade Contacts
Afternoon
Field media inquiries; set up interviews for CEO/CFO as needed

5. Sample Day 1 Run of Show 9 a.m. CST – Financial Closing Begins
“Green Light” to Integration Team Leads
Press Release Announcing Close
Heads-up Calls to Public Officials, High-Value Customers, Others
Enterprise Communications
Immediately Following Close – CEO Letter to All Employees
11:45 a.m. – Extended Lead Team Call with CEO
1 p.m. – All-Employee Webcast / HQ Town Hall Meeting
Facility Communications
Distribute Day 1 newsletter to employees
Update interior signage/posters/banners
Unveil exterior signage
Distribute hardhat stickers, shirts
Info distributed through customary channels
Local media inquiries / interviews
Community outreach
Function Communications Department Meetings, Conference Calls, Webcasts
General Introductions
Leadership/Org Structure/Reporting Relationships
What’s Changing/What’s Not Changing
High-Level 90 Day Integration Plan

6. Day 1 + Welcome Week Strawman
Day 1 – Corporate & Functional
Welcome Week – Facility Engagement Events
7/1
7/2
7/3
Enterprise Communications
Media Outreach
Investor Outreach
HQ Town Halls
Employee Webcast
Customer Outreach
PA Outreach
Community Outreach
Org Announcement
Functional Leaders
Functional Alignment Meetings
TBD based on functional needs
CEO/SVP- HR
Co B Headquarters
Key Facility Visit
Other SBU Leads, paired with HR SME
Webcast/Call with Direct Reports
Key Sites in their area
Key Sites in their Area
Designee / HR
(same as above)
Note: given # of facilities, this Acquirer’s Welcome Week plan would be significantly more extensive

7. Day 2 Time (EDT) Action Owner 8:00 AM
Functional communications begin (TBD)
Continue customer outreach (includes cascading information to internal customer-facing teams and distribution to customers)
Continue supplier outreach (includes cascading information to internal supplier-facing teams and distribution to suppliers)
9:00
Company B Headquarters Walkthrough
10:00 AM
Investor Webcast**
11:00 AM
All-employee Town Hall
11:30 AM
Company B Employee Q&A
Company A Employee Q&A
3:00 PM
Other Operational HQ Walkthrough
5:30 PM
Facility Communication Debrief Call
6:00 PM
Strategic Leadership Team Debrief Call