1. Materials in Projects from Project Purchase Requests Scenario Overview
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Planning Project
Creating Project Purchase Requests
Creating Purchase Orders
Confirming Goods and Services Receipts
Supplier Invoicing
Scenario
Explorer
Scenario Description
Open Legend
The Materials in Projects from Project Purchase Requests business scenario is relevant for project-based service providers who handle materials in addition to services (for example, infrastructure service providers, IT, or energy infrastructure as gas pipeline or wind power). They need to plan and schedule materials on projects, and procure these materials from a supplier.
Scenario/Processes
Business Value
Scenario Flow
Further Information
The following business roles are involved in this scenario:
Project Team Member
Project Manager
Accountant
Operational Buyer
Employee

2. Materials in Projects from Project Purchase Requests Scenario Overview
Click process chevrons for details
Planning Project
Creating Project Purchase Requests
Creating Purchase Orders
Confirming Goods and Services Receipts
Supplier Invoicing
Scenario
Explorer
Scenario Description
Legend
Process mainly driven by the user
Process mainly driven by the system
Process running in an external system
Manual process not supported by the system
Process that communicates with third-party software (mouse-over for details)
Process with relevance to Financials
Related scenario
Info button with more information
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The Materials in Projects from Project Purchase Requests business scenario is relevant for project-based service providers who do not only handle services, but additionally need to procure materials from external suppliers (for example, infrastructure service providers, IT, or energy infrastructure as gas pipeline or wind power). These materials need to be planned and scheduled in the project in order to trigger the purchasing process for the required materials with the right quantities at the right time.
Scenario/Processes
Business Value
Scenario Flow
Further Information
The following business roles are involved in this scenario:
Project Team Member
Project Manager
Accountant
Operational Buyer
Employee

3. Materials in Projects from Project Purchase Requests Process Details: Creating Project Purchase Requests
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Creating Project Purchase Requests X
Planning Project
Creating Purchase Orders
Confirming Goods and Services Receipts
Supplier Invoicing
Create project purchase requests order for project/tasks
Enter Details
Submit for Approval (optional)
Finish
Scenario
Explorer
Process Description
Further Information
Creating Project Purchase Requests business process enables you to trigger the purchasing process for your required materials from an external supplier directly from the project. You can choose a preferred supplier and you can also make notes or add attachments to the purchase request. After completing the data entry of the project purchase request you can subsequently view the status of the document on the Purchase Requests subtab, under the Products tab. Once data entry has been finished the project purchase request will be visible in the Purchase Requests and Orders work center. Here the purchasing department will trigger the actual ordering process.
Performed by
Project Manager
Scenario/Processes
Business Value
In the Work Center
Project Management
Scenario Flow
Further Information
See Also
Maintaining Projects Products
Projects Quick Guide

4. Materials in Projects from Project Purchase Requests Process Details: Creating Purchase Orders
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Creating Purchase Order X
Planning Project
Creating Project Purchase Request
Create the purchase order from the existing purchase request
Order the purchase order
Confirming Goods and Services Receipts
Supplier Invoicing i i
Scenario
Explorer
Process Description
Further Information
The Creating Purchase Order business process belongs to the supplier relationship process, and enables the buyer to create the purchase order based on the purchase request created for the project. You can look into the changes made to the purchase request if any, add notes and attachments, and order the purchase order. You can also manually bundle multiple purchase requests with the same supplier and create a single purchase order. You can view the ordered purchase orders in the products tab of the project in the project management work center.
Performed by
Operational Buyer
Scenario/Processes
In the Work Center
Purchase Requests and Order
Business Value
Scenario Flow
Further Information
See also
Purchase Orders Quick Guide
Purchase Requests Quick Guide

5. Materials in Projects from Project Purchase Requests Process Details: Confirming Goods and Service Receipts
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Confirming Goods and Services Receipts X X
Planning Project
Creating Project Purchase Request
Creating Purchase Orders
Supplier Invoicing
Create a goods and services receipt
Approve a goods and services receipt
Scenario
Explorer
Process Description
Further Information
The Confirming Goods and Services Receipts business process enables you to create goods and services receipts for materials and services. You can manage and track the delivery of materials and the completion of services in the system. Goods receipts will be posted as an expense against the project. You can check the actual delivered quantity in the products tab in the project management work center. If you need to return a material to a supplier, you can create and post a goods return with reference to the goods and services receipt that has been created for the delivery of this material.
Performed by
Operational Buyer
Employee
Scenario/Processes
In the Work Center
Goods and Services Receipts
Business Value
Scenario Flow
Further Information
See also
Create a Goods and Services Receipt for One or More Purchase Orders
Create a Goods Return

6. Materials in Projects from Project Purchase Requests Process Details: Supplier Invoicing
Click process chevrons for details X
Supplier Invoicing X
Planning Project
Creating Project Purchase Request
Creating Purchase Order
Confirming Goods and Services receipts
Create a supplier invoice
Resolve a supplier invoice exception
Approve a supplier invoice
Scenario
Explorer
Process Description
Further Information
The Supplier Invoicing business process enables you as an accountant to enter, verify, and post invoices, and credit memos that you received from your supplier by fax or by mail. Alternatively, your supplier, which can also be an affiliated company, can send you these documents electronically as XML messages. An automated invoice-verification process compares all supplier invoices with their corresponding purchase documents, if available.
Performed by Accountant
Scenario/Processes
In the Work Center
Supplier Invoicing
Business Value
Scenario Flow
Further Information
See also
Supplier Invoice Processing With Reference
Supplier Invoice Processing Using Evaluated Receipt Settlements

7. Materials in Projects from Project Purchase Requests Business Value
Plan
Initiate
Procure
Invoice
Create project purchase request to initiate material request to supplier relationship management
Plan project
Plan materials to consume
Release project/ project tasks
Send Purchase Order
Acknowledge Purchase Order
Receive Delivery
Supplier invoices against the components consumed
Scenario
Explorer
Overview
Projects and Supplier Relationship Management are tightly integrated to pass on the material requirements from projects to the supplier relationship team.
Projects gives a complete picture of the ordering process and already delivered goods and services rendered. Goods receipts will automatically be allocated to the project and thus facilitating project controlling.
Key Benefits
For companies that handle long running projects, where there is a need to procure materials through suppliers and enter the expenses and receive the invoices, this scenario helps to achieve the same by integrating the projects and supplier relationship management.
Scenario/Processes
Business Value
Scenario Flow
Further Information

8. Materials in Projects from Project Purchase Requests Scenario Flow
Project Management
Purchase Requests
and Orders
Planning Project
Creating Project Purchase Request
Create Purchase Order
Goods and Services
Receipts
Supplier Invoicing
Confirming Goods and Services Receipts
Processing Supplier Invoices
Scenario
Explorer
Scenario/Processes
Business Value
Scenario Flow
Legend
Further Information :
Process mainly driven by the user
Process variant1
Process variant 2
Work center in which process is performed
Work Center
Work
Center
Business
document flow

9. Materials in Projects Further Information
Scenario
Explorer
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