1. Title I Part C Migrant Education Program
Quarterly Update
October 19, 2018
Office of Superintendent of Public Instruction
Chris Reykdal, State Superintendent

2. Topics Welcome and Updates State Service Delivery Plan 2017-2020
Grant Application and MPOs
Reporting
Migrant Student Data, Recruitment, and Support Updates
Out-of-School Youth and Migrant Education Program Health

3. Welcome
School Year
Welcome new districts and federal program directors and coordinators
In partnership with our Educational Service Districts (189, 123, 105, and 171) and MSDRS, we are here to assist you in building successful and sustainable programs
Changes in the program
Funding for state program continues to be healthy as reflected in current budgets;
Will be reviewing grants to determine carryforward; notifications will be sent by January 2019
Summer programs are important; please consider applying; notice of intent to participate will be released mid-November
If you were on-line during the Bilingual Education portion of the webinar, Terry Garrett has resigned her position as state director; agency looking to select a new director
Program is also hiring a state I/R supervisor, perhaps will be on staff before the new year

4. State Service Delivery Plan
Measurable Program Outcomes in English Language Arts and Math (regular/summer) Grades K-8
Family Literacy and Family Math
School Readiness
High School Graduation and Out-of-School Youth
Most MPOs have data measurements beginning ; two MPOs have data measurements that start

5. MPOs that begin
School Readiness and Migrant 101 training – at least 85% of staff surveyed that received training in Migrant 101 with an early learning focus will respond that they are better prepared to deliver services to migrant preschool-aged students.
High School Graduation and Out-of-School Youth – there will be at least a 15% increase in the percentage of out-of-school youth served by the Migrant Education Program over the program year.
During the school year, less than 1% of out-of-school youth identified across the state were reported as receiving a service. Some of this is due to not reporting services provided but some is due to no services provided.
More examples of how out-of-school youth can be served will be shared later on in this webinar.

6. Out-of-School Youth (iGrants)
10/17/18
Out-of-School Youth (iGrants)
Page 7 – Graduation and Professional Learning
Mark

7. Out-of-School Youth Services
10/17/18
Out-of-School Youth Services
Three areas of service identified in the service delivery plan ( See SDP page 17):
OSY/H2A support
High school recovery
Health care supports
Please remember to report in MSIS
MSIS has new service codes and definitions specifically for OSY that include life skills and English language development; these are not services codes that can be used with enrolled students as EL students should be receiving their services through TBIP and Title III or a coordinated service with Title I Part A.

8. Reporting
End-of-Year Reports
Summer – FP 249 (iGrants fiscal period )
Regular – FP 521 (iGrants fiscal period )
Fidelity of Strategy Implementation
All reports are now due to OSPI – take a few minutes to complete and submit.
Contact our office if not too sure how to complete – happy to help!!
Pre and post exams in MSIS
Completed and submitted parent surveys

9. MSDRS UPDATES

10. Records Clerk Reporting Reminders
Verify all students have been enrolled for the school year, including Out-of-School youth.
Verify all school year withdrawal and attendance data is entered by October 31, 2018.
Report all academic and non-academic supplemental services provided to migrant students as per iGrant.
Report assessments that are administered at the local school district.
Report all referred services for migrant students, including Out-of- School youth.

11. Identification and Recruitment Tips
Conduct pro-active identification and recruitment activities for migrant families prior to the end to the apple harvest.
Actively visit local farmworker housing units before the migrant families leave for their winter destination.
Conduct COE revalidation interviews as listed on the iPad eCOE App with families to ensure timely identification of Priority for Service students.
Review the End-of-Eligibility Work List on the iPad eCOE App and make contact with families to determine if a recent move has been made.
The following reports can be generated from the MSIS to monitor recruitment activities:
ID&R Activities – Three Year Comparison
COE Generation Report
COE Time Lapse Report
Mobility Report
If your local identification and Recruitment Plan has not been submitted to MSDRS, please complete the plan and submit to Eric Garza – at the MSDRS office.

12. Reporting Summer Events
Dare to Dream Academies - over 440 high school migrant students completed a course in Science, Math and Leadership and received .5 credits from the Association of Washington School Principals (AWSP) if they attended CWU, EWU or UW last June 2018.
The transcripts reflecting a .5 math, science, or elective credit have been mailed to the high school contacts who registered students in MSIS.
Please help our migrant students by ensuring credits are transferred to the student’s local transcript.
Course descriptions and rubrics can be requested from OSPI.

13. Portable Assisted Study Sequence (credit accrual) Program
Submit PASS Form A, if you have not already done so, to ensure continued access to the PASS database.
PASS is available for regular and summer school programs. Double-check PASS activities are reflected in your local i-grant activities.
PASS Student and Contact of the Year nominations are being accepted. Please forward nominations to the MSDRS office.

14. Migrant Out-of-School Youth and the Migrant Education Health Program
10/17/18
Migrant Out-of-School Youth and the Migrant Education Health Program
Washington State Webinar
October 19, 2018
Mark Wheaton, Out-of-School Youth/Health Coordinator, Tanya Rojas, Out-of-School Youth/Health Coordinator
Cindy Cholico, Out-of-School Youth/Health Coordinator, Ric Escobedo, Out-of-School Youth/Health Coordinator

15. 10/17/18
Session Objective
Gain a deeper understanding of the lessons learned by OSY/Health Coordinators from working with OSY during school year.
Describe some of the work the Migrant Education Health Program has helped accomplish in the Tri-Cities Region.

16. What is the Out-of-School Youth (OSY)/ Health Initiative?
10/17/18
What is the Out-of-School Youth (OSY)/ Health Initiative?
The integration of coordinators in migrant funded Educational Service Districts (ESDs) specifically to address the supplemental needs of migrant students, including out-of-school youth, that may impede academic participation or graduation.
Supplemental needs may include but are not limited to: health, dental, social services, alternative high school, adult education program, basic ESL support, ROP, or vocational program.

17. OSY/Health Coordinators
10/17/18
OSY/Health Coordinators
The Coordinators
Regions
NWESD 189- Tanya Rojas
(360) (360)
ESD 189, ESD 114, ESD 113, ESD 112, Puget Sound ESD
NCESD 171- Ric Escobedo
(509)
NCESD 171, ESD 101
ESD 123- Mark Wheaton
(509)
ESD 123, ESD 101
ESD 105- Cindy Cholico
(509)
ESD 105

18. Closing the Gap: Challenges
10/17/18
Closing the Gap: Challenges
Washington has the 3rd highest number of migrant students in the United States.
OSY is the fastest growing population within the MEP.
~30,000 Migrant students
Migrant graduation rate 68.2%
20.7% Migrant dropout rate. 1.

19. Students who have dropped out of school and have not received a GED.
Migrant eligible youth, ages 16-21, who are not currently enrolled in a K-12 school are also eligible for services. This includes:
Students who have dropped out of school and have not received a GED.
An individual who has never enrolled in a K-12 educational system.
Youth who are working on a GED outside of a K-12 school.
Youth who are “here-to-work” only.
OUT-OF-SCHOOL YOUTH
Migrant eligible out of school youth, ages 16-21, who are not currently enrolled in a K-12 school are also eligible for services. This includes: (Click)
Students who have dropped out of school and have not received a GED. (Click)
An individual who has never enrolled in a K-12 educational system. (Click)
Youth who are working on a GED outside of a K-12 school. (Click)
Or youth who are “here-to-work” only. (Click)
photos published by Wikicommons

20. OSY Priority for Service
10/17/18
OSY Priority for Service
Criterion #1 - Migratory children who made a qualifying move within the previous 1-year period.
Criterion #2 - Migratory children who are failing, or most at risk of failing, to meet the state’s challenging academic standards or dropped out of school.

21. 10/17/18
Personal Reflection:
What are the challenges you see in providing services to Out-of-School Youth?

22. OSY Challenges Outdated information Highest mobility of any group
10/17/18
OSY Challenges
Outdated information
Highest mobility of any group
Language barriers
Too old or too far behind
They have to work to help their family during the same hours as traditional education institutions.
Fear/lack of trust toward government agencies.
A migratory lifestyle that can contribute to various unresolved health and mental health conditions.

23. 10/17/18
OSY Lessons Learned
Migrant Graduation Specialists (MGS) and Records Clerks have been our most effective resource.
MGS and Records Clerks have the most updated contact information.
MGS and Records Clerks often have continued contact with other family members.
Working directly with MGS referrals is the fastest and most efficient way to reach students that are at risk of failing or that have already dropped out.
MGS often have a positive relationship with the student and family that can be used to build trust with the OSY/Health Coordinator.

24. 10/17/18
OSY Lessons Learned
Technology is a wonderful asset when it comes to communication and case management.
The creation of an OSY Webapp has allowed OSY/Health Coordinators to keep the most current contact information electronically.
The OSY Webapp also allows for recording education, employment and health information, as well as recording goals and a strategic plan for each youth.
We are currently in the process of refining the referral process in which MGS and OSY/Health Coordinators exchange information regarding students.

25. 10/17/18
OSY Lessons Learned
Mental health is still at the forefront of needs for our OSY.
We have an excellent Clinician that is part of our team, and helping us development new approaches to meeting this need.
The Migrant Education Health Program is working toward covering a certain number of mental health appointments.
We continue to partner with Youth Mental Health First Aid, WISe, Trauma Informed Care and Resilience training, and Signs of Suicide.
We will continue to build relationships with new partners to add to our tool belt.

26. One of four WSU HEP Graduations!
10/17/18
OSY Highlights
We identified that about 19% of OSY in ESD 123 are “here-to-work.” The majority of these OSY are now receiving the MP3 players with the English lessons.
More than 20% of OSY were recovered, graduated, enrolled in Open Doors, enrolled with one of the HEP programs, or enrolled in another high school completion program in the school year.
Many more OSY received home visits, were referred to various programs, and have plans to finish their education in the coming year.
One of four WSU HEP Graduations!

27. Migrant Education Health Program

28. Migrant Education Health Program
Early setbacks:
Tri-Cities Community Health was no longer an active partner in serving migrant students.
Pasco: non-project & lost their nurse
Kennewick: one of the largest project districts in the state, could not keep up with the need/demand. They reported 1225 students with an updated physical and 912 without.
North Franklin: excellent job reporting, but almost all health reporting was parent-provided information.

29. Migrant Education Health Program
Progress this year:
Tri-Cities Community Health (TCCH) is back as a vital partner in serving our migrant students.
Pasco became a project district, and is currently looking for ways to partner with TCCH to address the health needs of their migrant students.
Kennewick is hiring a migrant nurse, as well as partnering with TCCH with their school-based clinic, in order to reach even more students this year.
North Franklin has partnered with Columbia Basin Health Administration (CBHA) to move toward 100% provider-provided information.

30. 10/17/18
Personal Reflection:
After hearing about the challenges and successes of the OSY/Health Initiative, what is one way that my program can help eliminate barriers or contribute to the successes of the work being done by OSY/Health Coordinators?

31. OSY/Health Coordinators
10/17/18
OSY/Health Coordinators
The Coordinators
Regions
NWESD 189- Tanya Rojas
(360) (360)
ESD 189, ESD 114, ESD 113, ESD 112, Puget Sound ESD
NCESD 171- Ric Escobedo
(509)
NCESD 171, ESD 101
ESD 123- Mark Wheaton
(509)
ESD 123, ESD 101
ESD 105- Cindy Cholico
(509)
ESD 105

32. Join Our Webinar Series
Quarterly Program Updates (10-11 a.m.)
January 18
March 29
May 31
Monthly Topical Webinars
Every third Tuesday of the month (11 a.m. -12 p.m.)
Bimonthly New FPD Webinar Series (9-10 a.m.)
November 9
January 11
March 8
May 17

34. OSPI Program Contacts
Gayle Pauley
Assistant Superintendent
Lupe Ledesma
Program Supervisor
Sylvia Reyna
Program Supervisor
Armando Isais-Garcia
Health Program Supervisor
Office of the Superintendent of Public Instruction
600 Washington St. SE | Olympia, WA
P.O. Box | Olympia, WA

35. OSPI Administrative Team

36. ESD and MSDRS Program Partners
North Central ESD - ncesd.org Bill Eagle, Associate Director
ESD esd105.org Cynthia Juarez, Director
Northwest ESD 189 – nwesd.org Pam Estvold, Assistant Superintendent
ESD 123 – esd123.org Lupe Mota, Program Administrator
ESD Migrant Education Program Champion Ric Pilgrim ESD
Migrant Student Data, Recruitment, and Support – msdr.org Lee Campos, Director