1. IEEE Publications-Overview Hulya Kirkici, PSPB Treasurer
IEEE Finance Committee
San Diego
June 2013

2. Strategic Direction for 2013
Enhance IEEE Xplore with new design
Includes article level bibliometrics
Launch redesigned IEEE Spectrum online
Expand availability of Interactive content
Delivering a best-in-class user experience by aggressively leveraging technologies 1.
Implement Open Access workflows for authors
From manuscript submission to payment to posting
Participate in plan to develop Conference tools for “Conference Portal” project
Increasing nimbleness, speed to market, and operational efficiencies 2.
Driving high employee engagement and leadership excellence 3.
Support reorganization of IT professional teams
Participate in IEEE semi-annual Leadership Summit.
Launch and promote IEEE Access
Develop “big tent” event -- Spectrum & Conferences
Evaluate role for IEEE Job Site as part of IEEE plan for a Career Resource Portal
Update PSPB Strategic Plan
Creating new opportunities for member and customer engagement 4.
Ensuring our long term future through increased financial growth, strength & stability 5.
Develop a five year financial plan for e-advertising

3. IEEE 2013 Publications Services and Products Board
Gianluca Setti
Samir El-Ghazaly
David Hodges
Hulya Kirkici
PSPB Chair
PSPB Vice Chair
PSPB Past Chair
PSPB Finance Chair
Sheila Hemami
Jon Rokne
John Baillieul
PSPB SPC Chair
PSPB Publishing Conduct Chair
TAB/PSPB Products & Services Chair
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4. IEEE Publications Business
Book & Information Services
Publishing Technology
IEEE Publications Department
Pub Business Admin
Publishing Operations
IEEE Media, Spectrum & TI
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5. IEEE Article Count Shows Value Placed on High Quality Publications
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IEEE Article Count Shows Value Placed on High Quality Publications
In 2011 articles began to decline due to the quality control initiative
In addition, there are fewer articles be produced via conferences on average.
Journal articles > twice the 17,400 in 2003
Conference articles ~twice the 87,300 in 2003
In 2011, the publishing of conference articles declined resulting from the IEEE initiative to heighten quality control for those articles published in IEEE Xplore. The initiative continued into 2012.
* 2012 articles based on article counts as of Jan 2013 and are subject to change
Source: Articles published by IEEE by year of publication 5

6. Use of IEEE Xplore Demonstrates Popularity of Our Work
Downloads to date are 0.1% above the same 5 months of 2012
Monthly Average to Date: 8.7M compared to full year average of 2012 at 7.82M and 2011 at 7.83M
Scale begins at 5M
#s less abuse
Source: NetInsight
* All Users: Individuals & Institutional

7. 2014 Organizational Chart – IEEE Publications Department
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8. Book & Information Services
IEEE eXpress Conference Publishing: provides IEEE conferences with end-to-end conference proceedings publishing services including:
setting up and maintaining author instructional web sites,
online article and eCopyright collection,
conversion of source documents to Xplore-compliant PDF files,
creation of print, CD-ROM, or DVD-ROM, USB and
secure online versions of conference proceedings, and delivery of the proceedings to the conference location and to IEEE Xplore.
Publishing Services: includes both the Information Center (Corporate Library) and the Office of Intellectual Property Rights. Following are their functions:
Intellectual Property Rights Office protects IEEE’s intellectual property, one of the most valuable assets of the IEEE, through the following activities:
Insures proper transfer of copyright from the author to the IEEE
Works with inside legal counsel on interpretation and application of intellectual property law
Works with Publishing Technology staff to develop and implement electronic IPR tools for the benefit of IEEE authors and volunteers
Advises senior volunteers on policy, participates in development of digital solutions for copyright compliance, plagiarism detection/prevention, etc.
IEEE Press: is IEEE's premier book-publishing unit and has partnered with John Wiley & Sons to co-publish technical books in a joint imprint that now numbers more than 600 active titles.
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9. Publishing Technology
Publishing Technology develops and operates the technologies and systems necessary for the creation, storage, and delivery of IEEE Publications in both print and electronic form. There are three depts within Publishing Technology:
Electronic Delivery: is the administrative department for Publishing Technologies, providing labor costs for software development and quality assurance as well as management and support services for the complete department.
Content Engineering: creates and manages the technologies used for the acquisition and development of IEEE Intellectual property. including the online peer review system, the Arbortext editing and typesetting system, the on line conference publishing efforts, the systems used to index and archive publication content
Xplore: is the delivery vehicle/platform for significant revenue-generating IEEE online publications. The budget for this department covers the operational cost of Xplore (software and infrastructure costs)
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10. Pub Business Admin
The office of IEEE Staff Executive, Publications provides the strategic leadership and operational management for the team that produces IEEE's information services and publications.
In addition this group provides support for the volunteers of the IEEE Publication Services and Products Board as they develop strategic direction and policies that govern the operations across the organization.
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11. Publishing Operations
Proceedings: Publisher of IEEE's premier journal, The Proceedings of the IEEE.
IEEE Access: Publisher of IEEE's premier OA journal, IEEE Access.
Database Production: Business unit responsible for archiving and production management for IEEE’s electronic products and supply of data records to IEEE Xplore including digitizing any periodical or conference not available in electronic form.
Authoring Tools: Responsible for facilitating the creation and submission of manuscripts for journals and conferences.
Peer Review: Serve as product owner for online peer review implementation for all IEEE journals and magazines.
Transactions/Journals: Primary editorial, production and manufacturing services unit for IEEE journals, delivering content in electronic form for IEEE Xplore, as well as in print.
Indexing: Manage IEEE's indexing services, responsible for exchange of information with INSPEC, and research all content-related queries from members and customers regarding IEEE’s online products. This unit is also responsible for the maintenance of IEEE’s own thesaurus and deploy new technologies for auto-aided indexing services.
Reprints: This department is responsible for administering, tracking and collecting IEEE Voluntary, Overlength page charges and color charges.
Magazines/Newsletters: provide design, editorial and production services for Magazines and production services for Newsletters. In addition, manage print and distribution contracts for these titles.

12. IEEE Media, Spectrum and The Institute
IEEE Media serves as a central consulting, advisory, marketing and sales service resource for all IEEE business units having print and electronic media products that accept advertising.
IEEE Spectrum magazine is the flagship publication of the IEEE, the world's largest professional technology association. It is a monthly magazine for technology innovators, business leaders, and the intellectually curious. Spectrum explores future technology trends and the impact of those trends on society and business. IEEE Spectrum is read by over 385,000 technology professionals and senior executives worldwide in the high technology sectors of industry, government, and academia.
The Institute is the member newspaper of the IEEE. Available monthly as a Web publication, it is mailed quarterly to all members of IEEE.
Other Activities/Responsibilities:
IEEE Jobsite
Mailing lists and Tech alert
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13. IEEE Publications Dept Headcount Trend
Groups in Pubs Budget
2014 Proposed Budget*
2014 Target Budget
2013 Forecast
2013 Budget
2012 Actual
as of 12/31
2011
Actual
2010
Books & Info Svcs
15.2
16.2
Pub Tech
46.7
Pub Bus Admin
3.0
Publ Ops
99.6
Media, Spectrum &TI
50.4
Total
214.9
215.9
193.7
193.4
184.8
*2014 Proposed budget does NOT include proposed headcount increase for 2014

14. 2014 IEEE Publications Budget

15. IEEE Pubs Department Financial History
*As of 2011, Gross Revenue & Expenses DO NOT include IEEE Package Products. IEEE Package Products are now in the IEEE Marketing Budget. **2013 budget 2014 budget includes “IEEE Access”, IEEE’s new Open Access Journal (($711k) net in 2013B, ($638.2k) in 2014 target, ($624.2k) in 2014 first pass) is the first year IEEE Access is in the Pubs budget, resulting in a loss to the bottom line. (First and second year IEEE Access is budgeted to have a negative net)

16. Authorized Staff Headcount – Journals + Magazines
Publishing Operations Handles More Articles With Same Size Staff (Journals + Magazines)
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80% Increase
Article Pages
Authorized Staff Headcount – Journals + Magazines
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
75.0
79.0
78.5
79.5
73.7
70.7
70.2
73.2*
75.1*
*Includes 1 FT head for ICP
--Journals pages exceeded budget by 9.7% in Number of articles published increased by 1,141, from 21,295 in 2011 to 22,436 in 2012.
--Magazines pages exceeded budget by 5.4% in 2012. 16

17. 2012 Marks the 9th Consecutive Year Production Rates are Reduced
In recent years actual costs were lower due to increased page volume which allowed “economies of scale” to reduce the fully edited page rates.
This created rebates for our Society/ Council customers.
8.4% Decrease in rate over last 5 years

18. IEEE Enjoys Significant Savings in Printing Contracts
Not shown in the Pubs budget but managed by Pubs staff for the benefit of one IEEE.
Our printing contract for journals was just renegotiated for another 16.8% decrease over the next three years.
Printing contract costs for the last three years:
Transactions/Journals:
10% reduction in 2011
3% increase in 2012B
No increase in 2013B
Magazines (Including Spectrum):
34% decrease in 2011
27% decrease in 2012B
1.5% increase in 2013B

19. Spectrum’s “subscription price” is not in line with industry best practice
Non- US
Notes
Spectrum (print)
$21.40
50% of Spectrum circ. is now outside US
Spectrum (digital)
$14.25
Sci. Am. (print)
$19.95
$30.00
Sci. Am. (digital)
$39.95
Sci. Am (combo)
$34.95
$44.00
Economist (combo)
$32.16
(UK) £56.76
Based on per issue price for 26 week Forex rates 5/2/13
(Euro)€69.60
Spectrum dues allocation = subscription price for other magazines
Dues allocation includes Spectrum + The Institute and was last adjusted in 2008

20. Questions
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