1. Department of Public Works FY 2019 Recommended Budget
Joint Finance Committee/Council
June 4, 2018

2. Public Works Department
Expense History By Fund
Expenses (rounded)
FY 2017
Actual
FY 2018
Revised
FY 2019
Recommended
General Fund
$21,609,000
$21,678,000
$21,561,000
General Fund Projects
$377,000
$306,000
$311,000
New Year’s Day Genl Fund
$301,000
$299,000
Sewer Fund
$2,082,000
$2,495,000
$2,448,000
Gas Tax
$1,593,000
$2,029,000
$2,144,000
Project Management Fund $0
$6,957,000
$7,301,000
Refuse Fund
$12,888,000
$15,283,000
$14,666,000
Building Maintenance
$9,018,000
$11,054,000
$11,452,000
Fleet Replacement Fund
$8,408,000
$4,395,000
$2,389,000
311 Call Center
$596,000
$731,000
$778,000
Fleet Repair & Maintenance
$7,838,000
$8,184,000
Gen’l Fixed Asset Acct Grp
$4,860,000
Total
$61,732,000
$73,067,000
$71,533,000

3. Public Works Department
Expense History By Division & FTE Count
Expenses (rounded)
FY 2017
Actual
FY 2018
Revised
FY 2019
Recommended
Administration
$2,187,000
$1,298,000
$1,348,000
Engineering
$1,836,000
$7,448,000
$8,175,000
SMIWM
$22,733,000
$26,397,000
$25,873,000
PNR
$12,139,000
$13,258,000
$12,922,000
BSFMD
$17,436,000
$23,449,000
$22,176,000
FMS
$542,000
$1,217,000
$1,039,000
All Organizations
$4,859,000 $0
Total
$61,732,000
$73,067,000
$71,533,000
FTEs
319.60
319.96

4. Public Works Department
Expense History By Category
Expenses (rounded)
FY 2017
Actual
FY 2018
Revised
FY 2019
Recommended
Personnel
$28,832,000
$36,898,000
$38,445,000
Servs & Supplies
$17,398,000
$21,454,000
$21,710,000
IS Charges
$8,369,000
$8,758,000
$8,599,000
Operating Expense
$7,125,000 $0
Capital Outlay
($2,000)
$5,947,000
$2,770,000
Debt Service
$9,000
$10,000
Non-Operating Exp
$1,000
Total
$61,732,000
$73,067,000
$71,533,000

5. Public Works Department
FY 2018 Accomplishments
Received American Public Works Association Award & Design & Historic Preservation Award for John K. Van de Kamp Bridge
Received Congressional Recognition of Excellence Award for sidewalk program
Received Tree City USA & Growth Award - National Arbor Day Foundation

6. Public Works Department
FY 2018 Accomplishments
Amended Tree Protection Ordinance to strengthen remedies against offenders
Pruned 14,000 street trees and planted 650 street trees
Over the last 2 years, decreased palm frond requests from 2,312 to 482 locations
Processed over 1,800 Construction & Demolition Waste Management cases
Maintained & repaired 300 signalized intersections & 17,000 street lights
Swept more than 24,500 curb miles & flushed 1.7 million linear feet of sewer main line
Answered 78,000 calls to Citizen Service Center & over 5,000 Live Chats for issues such as abandoned & bulky item pick up and graffiti
Repaired & maintained 1,300 pieces of equipment & vehicles, including 285 Police & Fire vehicles & equipment
Continued replacement of 4 patrol vehicles using new SUV platform for Police

7. Public Works Department
Significant Changes From FY 2018 Budget
GENERAL FUND (Proposed Reductions of $304K):
Proposed reduction PNR Services & Supplies budget ($198K)
Proposed reduction of vacant 1.0 FTE HVAC Technician ($106K)
IMPACTS OF PROPOSED REDUCTIONS:
Delay in maintenance & decreased ability to address issues on a proactive basis

8. Public Works Department
Significant Changes From FY 2018 Budget
NON-GENERAL FUND
Personnel
Proposed addition of 2.0 FTE Public Works Crew Supervisor IIs ($119K each)
Proposed addition of 1.0 FTE Public Works Maintenance Worker II ($78K)
Non-Personnel
Purchase 4 bin trucks & 1 front loader ($740K)
24/7 security coverage at City Hall ($53K)
Realign expense from CIP to Operating Budget within the same fund
State Mandated Catch Basin Cleaning ($150K)
NPDES Program Administration ($133K)

9. Public Works Department
FY 2019 Key Issues and Strategies
Key Issue
Balance service need with limited resources
General Fund – budget reduced by $1.6M since October 2017
Strategies
Prioritize, focus on core functions & manage resources accordingly
Continue to closely monitor expenditures
Explore innovative strategies to further improve efficiency

10. Public Works Department
FY 2019 Key Issues and Strategies
Key Issue
Conservation & Sustainability
Strategies
Continue to conserve water in parks & landscaped areas
Zero Waste Strategic Plan
Launch organics recycling program for City’s commercial accounts
Implement paperless software program for Franchise Haulers
Continue promotion of Zero Waste Partner Program
Continue enforcement of polystyrene ban

11. Public Works Department
FY 2019 Key Issues and Strategies
Key Issue
Improve Organizational Effectiveness
Strategies
City-owned Buildings Assessment
Citywide Park Asset Assessment
Pavement Management Plan
Sewer Master Plan
American Public Works Association Accreditation