1. AIR Training for the Test Administrator (TA) Spring 2017
Presented by
Data & Assessment

2. Google Drive: Testing 2016-17: Ohio’s State Tests or
Google Drive: Testing : Ohio’s State Tests

3. Test Administrator Definition
Test Administrator (TA): An individual at the school responsible for administering the assessment
TAs per ODE must meet two criteria:
Must be employees of the district
Must hold a current license, certificate or permit issued by the Ohio Department of Education. In Ohio, paraprofessionals may serve as TAs.

4. Test Administrator Responsibilities
Picking up the testing tickets from your Building Test Coordinator
Preparing the test environment and passing out needed materials
Ensuring all cell phones are collected before testing begins
Reading scripted directions provided by AIR (Online Testing Highlights and Script)

5. Test Administrator Responsibilities
During each session, actively supervising the test administration
Properly administering accommodations (as applicable)
Managing Test Sessions in TIDE and keeping time
Supervising your proctor, if you have one
Collecting all scratch paper used and shredding it (Building can create a plan for the collection and shredding.)

6. Proctor Definition & Responsibilities
Proctor: An individual who may be called on to help a Test Administrator monitor a testing session under the supervision of the Test Administrator
A TA must be in the room at all times during testing if a Proctor is used
Student teachers may serve as Proctors but cannot serve as Test Administrators

7. TA Cell Phones TA may have his/her cell phone on vibrate.
Phones should only be used to communicate via text with your Building Test Coordinator, etc.
Please refrain from playing games ☺

8. Testing Environment
It is important to establish procedures to maintain a quiet testing environment throughout testing
The following should be taken into consideration:
Make sure students have silent work for after test
Ensure unauthorized visitors are prohibited from entering the testing environment
Ensure the testing sign AIR Testing Please Do Not Disturb is posted outside the testing room
A sign that can be downloaded at under the OST dropdown.
Lawn mowing should be completed before/after testing

9. Guidelines for Testing Time
Although each test session has a specific amount of allotted time, the tests are NOT timed on the computer
The Test Administrators are responsible for keeping time during the testing (just as they did with paper-based testing)

10. Computer Carrels Carrels are not mandatory. They are recommended.
However, if a student feels very confined and doesn’t want one, please do not make him/her use one.

11. Blank Paper
Two sheets of blank scratch paper MUST be given to each student for all ELA tests.
Scratch paper may be handed out for the other tests if the student requests it.
All paper written on must be collected and shredded after testing.

12. Math Paper Reference Sheets
There are paper reference sheets that are identical to what’s already available online for the students to use.
Let the students know they are available if they would prefer having one.
These reference sheets are available for download at under the OST dropdown.

13. Handheld Calculators
If a student wants a handheld calculator, in addition to the online version, they may be given one.

14. Scribing
If you are scribing or need to provide your scribe with instructions on how to scribe, this document can be downloaded at under the OST dropdown.

15. Materials Prohibited During All Testing
All cellular phones (other than Test Administrators)
Other non-test-related personal items such as iPods and eBooks
Instructional aids related to the content being assessed
Reference books
Any resource that defines, explains, or illustrates terminology or concepts on the assessments
Mathematical formulas and conversion tables
Posters, maps, charts, and displays that define, explain, or illustrate terms or concepts

16. Student Testing Tickets (The only secure documents for AIR that must be locked up!
Every student taking an AIR assessment will have their own unique Student Testing Ticket.
Students will use the same ticket for all tests.
Test Administrators will pass out the Student Test Tickets the day of testing.
Test Administrators MUST collect the Student Test Tickets after testing is completed each day. These same tickets will be used for all units.
TAs will keep the tickets locked up until the next test session or turn them back in to the Building Test Coordinator. (Buildings choose which option)
After all testing is completed, Test Administrators will return the tickets to the Building Test Coordinator for shredding.

17. Test Scripts & Clarifying Directions
TAs are required to adhere to the test scripts (Online Testing Highlights and Script)
All directions may be repeated as necessary for all students
TAs and Proctors may not answer or clarify questions from students about test items or passages or assist students in any way in responding to test items
TAs and Proctors may show a student where a tool is located but NOT how to use that specific tool

18. Breaks for Students
Restroom breaks: During a session, individual restroom breaks may be provided at the discretion of the TA
No more than one student at a time be allowed to use the restroom
Students should pause their test before using the restroom and then the TA will need to resume the test for them when they return
Students must be supervised at all times between the testing room and the restroom (e.g., by a Proctor)
The TA should document the restroom break and add the time back for the student if he/she needs it

19. Submitting Tests
Students submit their tests after each part (session).
If they run out of time, their tests must be paused. These will then remained paused until the end of the day. At day’s end, the system will automatically submit these tests.

20. Security Violations
Security Violations: Actions prohibited before, during, and after testing that compromise security
Examples:
Explaining passages or test items to students
Taking photos of online testing computer screens
Coaching students during a test, including giving students verbal or nonverbal cues, hints, etc
Leaving students alone to test or with a Proctor only
Giving students more or less time than allotted
Allowing students to pass notes or talk during testing
Formally or informally scoring student responses
Revealing or discussing passages or test items with anyone, including students and staff

21. Testing Irregularities
Testing Irregularities: Actions or events that may occur before, during, or after administration that may compromise validity of the test
Examples:
Building evacuation or lockdown
Loss of internet connectivity

22. Reporting a Security Violation or Testing Irregularity
Should a security breach or test security concern occur – contact the BTC for your building immediately!
BTCs will then immediately contact Dr. Dawson or Bobby Dasco.

23. Materials Allowed ONLY After a Student Has Completed Testing
CCSD policy allows four options for students who complete testing prior to their peers
Read a book quietly - the book CANNOT be related to the content being tested that day/unit
Fun worksheets or other busy work is acceptable
Sit quietly until all students finish the unit
Be quietly dismissed from the testing room
Under NO CIRCUMSTANCE should a student who has finished testing be allowed on the computer for any other purpose

24. Questions call: Bobby Dasco (Office) 330-438-2541 (Cell) 330-575-3834