1. Information and Site Visit for tender: “supply and installation of furniture and related services” EIOPA/OP/50/2014
Frankfurt, 12 May 2014

2. Agenda 10:00 – 10:15 Arrival 10:15 – 10:45 Presentation
10:45 – 11:00 Q & A on tender procedure
11:00 – 11:20 Visit 14th Floor
11:20 – 11:40     Visit 28th Floor
11:40 – 12:00 Wrap up/closing of visit
16 January 2019

3. Overview 1/3 Background Aim of this procurement procedure
EIOPA needs to equip its premises to accommodate for its growing number of staff.
EIOPA is also extending its existing offices to the 28th floor of this building, and relocating its conference and catering facilities to that new floor.
Aim of this procurement procedure
Delivery and installation of furniture for new staff, and ability to extend and replace existing furniture;
Delivery and installation of new furniture, in particular for the conference and catering area;
Delivery and installation of furniture suitable for open plan offices;
Delivery and installation of additional furniture and related items;
Provision of related services: maintenance, consultancy, and design.
16 January 2019

4. Overview 2/3
Overview of the 14th floor
(indicative)
16 January 2019

5. Overview 3/3
Overview of the 28th floor
(indicative)
16 January 2019

6. Deliverables Existing Furniture All existing items or equivalent
All replacement furniture should be equivalent in look and feel to the existing one
New Furniture
Part of the required new furniture required for the new reception and conference centre
The style, appearance, and quality of the furniture should be consistent throughout the conference centre
Open Plan Furniture
Hypothetical scenario
The style, appearance, and quality of the open space office furniture should be consistent with existing furniture
Objectives:
To optimise the usage of the room whilst fully meeting the applicable regulations
To provide a meeting corner or separate room for 6 people
Additional Furniture
Non conventional items
Non mandatory
16 January 2019

7. Deliverables 5. Related services
Repairs, maintenance, and removal services
Consultancy services
Design services
Tenderer’s catalogue of products and services
Extra shelves for shelving units
Provision of replacement keys for all lockable units
Provision of spare parts for all furniture
Furniture rental
Etc.
16 January 2019

8. EIOPA will not distribute answers to tenderers!
Further Questions
If you have questions, please send them not later than:
22 May 2014 to
Answers will be published on the EIOPA Procurement website:
EIOPA will not distribute answers to tenderers!
16 January 2019

9. Ways of submitting offers 1/2
1. Submission by post or by courier:
Proposal should be posted not later than Monday 2nd June 2014
The postmark or the date of the deposit slip shall be taken as proof of the date of dispatch.
Please inform EIOPA about the date of dispatch to the following address:
16 January 2019

10. Ways of submitting offers 2/2
2. Submission by hand delivery:
can be done in person or via an authorised representative
To EIOPA’s Reception Office on the 14th floor of Westhafen Tower
Opening Hours: 09:00 and 16:00
Not later than Wednesday 2 June 2014, 16:00 hours local time
Please request a receipt as proof of submission, signed and dated by one of EIOPA’s reception officers.
Offers delivered by hand after this deadline will be sent back to the respective tenderers unopened.
16 January 2019

11. Thank you For additional questions please contact
our procurement office: