1. Contract Renewals
02/19/2015

2. Agenda Welcome and Introductions Provincial Funding Contracts Update
Contracts Process
Program Funding Agreement
Schedule A
Schedule B
Close out requirements for
January 16, 2019

3. Contracts Process January 16, 2019
Program Specialists agency with contract toolkit and may book a meeting to discuss contract negotiation dependent on program needs
Program Specialist and agencies meet to work on completing Schedule A & B
Set deadline at meeting
Agencies complete Schedule A & B and to Program Specialist
Program Specialist review submissions and may ask agency for changes or clarification
CHF to return within 48 hours
Agency submits revisions (it is suggested revisions and changes be worked through over the phone to expedite the process)
CHF and agency agree upon finalized schedule
CHF completes the contract and sends back to agency
CHF 10 days
Agency receives, reviews and executes contract
CHF receives the executed contract and processes payment and agreement
January 16, 2019

4. Program Funding Agreement
HS funding agreements end September 30, 2015
Negotiation Period Funding
Reporting requirements continue
New HS funding agreement will be effective April 1, 2015
HPS funding agreements start April 1, 2015
Exciting changes to the CHF funding agreement
Receipt of Board resolutions approving the program and agreement – REMOVED
Program specific audit requirement – REPLACED
Monthly financial reporting - QUARTERLY
January 16, 2019

5. Schedule A Significant changes: Formatting/Language
Focus on Program Details
Revenue Sources
Program Target Capacity
Accreditation Section
Removal of Sections
Reporting
Program Evaluation
Participation in System Planning
January 16, 2019

6. Schedule B Ongoing Rent (CHF) >> Master Lease +Admin Staff
Change: Moving from a cost/client/month to cost/month for CHF properties
Intent: To better reflect the actual operating costs for relevant programs
+Admin Staff
Change: Added a staff + MERC section under Administration
Intent: To better understand outlying Organizational Infrastructure lines
>Fewer Lines<
Change #1: Crunched 8 admin lines into 5 (e.g. banking fees with other fees)
Change #2: Removed setup cost section (will still issue w/ RFPs for first year)
Intent: Trying to hack away at unnecessary/redundant pieces (always ongoing)
January 16, 2019

7. 2014-15 Contract Close-out HMIS Reporting Financial Reporting
Due April 14, 2015
Financial Reporting
Final Program Report
Change in Format
Due June 30, 2015
Audited Financial Statements
CHF Confirmation of Revenue (New)
Project Audit vs. 7 Notes (New)
4. cost categories = 5. total – 6. revenue = 7. surplus
January 16, 2019

8. Calgary Homeless Foundation
18/02/2015