1. Slovenian short experience with the ESF Implementation
ESF Committee TWG
Brussels, 13 May 2004 2 4
R E P U B L I K A S L O V E N I J A
MINISTRSTVO ZA DELO,
DRUŽINO IN SOCIALNE ZADEVE

2. Introduction
Priorities and measures of ESF in Slovenia are result of discussions between different actors and follow the national strategic documents
Priority 2: Knowledge, Human Resource Development and Employment of the Single Programming Document and Programme Complement (Objective 1)

3. “Knowledge, Human Resource Development and Employment”
30% of all Structural Funds’ resources
(100.8 million EUR)
Measures:
1.Developing and promoting active labour market policies
(30%) million EUR
2. Facilitating social inclusion
(10%) -9.7 million EUR
3. Lifelong learning
(30%) – 29.1 million EUR
4. Fostering entrepreneurship and adaptability
(30%) – 29.1 million EUR
Technical assistance - ESF: 3.9 million EUR

4. EQUAL - Slovenia Total resources -8.4 million EUR Priority themes:
1.Facilitating access and return to labour market
(60%) – 5.2 million EUR
2. Promoting LLL and inclusive work practices
(15%) – 1.3 million EUR
3. Reducing gender gaps and supporting job desegregation
(15%) – 1.3 million EUR
4. Social and vocational integration of asylum seekers
(2%) million EUR
Technical Assistance - Equal: 687,000 EUR

5. Institutional Structure - SPD
Monitoring Committee
EAGF
ERDF
GOSP
Managing Authority
FIFG
ESF
MoLFSA
Intermediate body/holder of the budget line
Final beneficiary/holder of the budget line
Ministry of Education
Final Beneficiary
Employment Service of Slovenia

6. Institutional Structure – ESF
GOSP
Managing Authority
MoF
Paying Authority
Programme Committee for
Priority 2 -
MoLFSA, Labour market, employment and education
Holder of the budget line
Intermediate body
Final Beneficiary
Employment Service of Slovenia (Measures:
2.1, 2.2, 2.4)
Ministry of Education (Measure 2.3)
Final beneficiary
Holder of the budget line

7. Institutional structure - IB
MoLFSA – Intermediate body for ESF
Monitoring
Dep. for finance management
Unit for control for ESF
Evaluation
MoLFSA - Holder of the budget item
Dep. For employment …
Project unit – ESF implementation
Final Beneficiary – Ministry of Education
Final Beneficiary –Employment Service of Slovenia
Dep. For labour market – education and training
Holder of the budget item
Project unit – ESF implementation

8. Implementation Steps:
Regulation on the Structural Funds Implementation in Slovenia ( )
Responsible bodies, their tasks and responsibilities, information, reporting, financing flows
Implementation structure of the SPD Priority 2
Concrete programmes under measures, their length, eligible actions and costs, broad criteria for selection,…
3. Programme Committee – approved the implementation structure
4. Monitoring Committee – approved the selection criteria
Managing Authority – approved the measures of the implementation structure
Government - approved the “financial plan of payments for projects at the level of measures” – prepared by the Managing Authority and Paying Authority
GREEN LIGHT FOR START OF IMPLEMENTATION

9. Implementation Steps (cont.):
Preparation of the guidelines of the Intermediate Body to the holder of the budget item (support by the Twinning project)
Preparation of specific guidelines for Final Beneficiaries on implementation, financial management and control
Preparation of the Contracts – for each activity of the implementation structure – signed – the final basis for the preparation and launch of the programmes and tenders
Preparation of the Programmes and Public tenders.
Launch ( )

10. Implementation steps:
12. In parallel we are working on – guidelines, system,…:
Monitoring system (ESF-Module – is prepared and could already receive harmonized data from Final Beneficiaries – however the whole operation of the system will be realised until the end of the year
Finalising of the:
Guidelines and preparation of information and publicity activities
Financial management and control
Reporting
Evaluation

11. ESF-TYPE OF INSTRUMENTS
Proportion of the National Programmes and Public Tenders in 2004; Slovenia decided to launch majority of the programmes only for 2004
Why? – We will use the experience from the first year for the next years – the whole period. At the end of the year we will review all the procedures, guidelines and implementation instruments (Public Tenders vs. Programmes)

12. ESF-TYPE OF INSTRUMENTS
Proportion of National Programmes and public tenders in %.
All Programmes are co-financed 75% from ESF and 25% national sources

13. ESF- Information & Financial Flows (Activity 2. 1
ESF- Information & Financial Flows (Activity 2.1.2) Sub-activity: Formal education - Operation type: Inclusion into class
Information & financial flows
EU component
Claim for reimbursement
Central administration
Public institution
Legend of arrows:
Financial flow (national means)
Information flow (costs)
Information on paid invoices - expenditure
Reimbursement (EU component)
Order in regard to the time schedule
etc.
Info invoices (costs)
rights acc. to contract
Info paid invoices
(eligible expenditure)
MoLFSA
Employment Service
central / regional / local
(ESS) FR
individuals FB PA 2. 3. 5. 6. 7. 1. 4.
ESS
Database
20.000
ESF-
module
ISNARD - SP
IS-PA
database

14. Future Steps and Challenges
IMPLEMENTATION
Review the guidelines and all procedures according to first experience
Finalise the ESF-Module with – help of Twinning and Technical Assistance
Training of the employees – Final Beneficiaries
Control, Reporting, Monitoring, Evaluation
Support needed:
EXCHANGE OF EXPERIENCES – concrete problems
ESF-Module – monitoring
Concrete implementation questions – eligibility
Twinning – different approaches from different responsible institutions (Spain, France, Portugal, Germany) – find the best mix for the adoption to the Slovene situation….

15. PUBLIC TNEDERS ARE PUBLISHED IN OJ RS no. 42, 23.4.2004.
Information Sources
Ministry of Labour, Family and Social Affairs
Labour market, employment and education
Kotnikova 28, 1000 Ljubljana
Employment Service of Slovenia
Glinška 12, 1000 Ljubljana
Ministry of Education, Science and Sport
Department for international cooperation – Unit for EU affairs
Trg OF 13, 1000 Ljubljana
PUBLIC TNEDERS ARE PUBLISHED IN OJ RS no. 42,