1. Ace it! Technology - REBOOT
System Overview with Tools You Can Use!
Presented, July 20, 2011

2. Agenda The Technology Odyssey Discussion
The Past
The Present
The Future
Tools you can use today to support your Ace it! business
Training Plan – Let’s prepare to reboot!
National Data – Providing Value To You

4. From Nashville to Minneapolis
We introduced a demo of a new system to support the Ace it! business that had these features:
Faster and more efficient
Dashboard with metrics to provide a quick snapshot of performance
Valued added reports and trend analysis
Importing & Exporting features to allow for customization
Easy to navigate and be user friendly
Nashville

5. What you got at rollout From Nashville to Minneapolis
None of the above….

6. From Nashville to Minneapolis
What went wrong???

7. Nashville to Rollout What Happened
Development of system was under-scoped
Software development far exceeded original estimate
No proof of concept
Pilot testing was limited
No oversight of software development
Architectural design flawed
YOU asked us, WHY did we launch?
We did not know severity until after we launched
Using old system too high a risk
New system had basic functions

8. School Year

9. From Nashville to Minneapolis
You told us:
Navigation was confusing
System speed was too slow
Not operationally efficient
No Dashboard Metrics
Did not meet your business needs

10. From Nashville to Minneapolis
What We Have Done
Compiled all your feedback
On site meetings in NC and Chicago
Individual site visits
User interviews with 3rd Party
Evaluated Help Desk calls

11. Ctl. Alt. Delete - REBOOT!

12. From Nashville to Minneapolis What We Have Done
How Do We Execute
New Technology Staff
Paul Jenkins, VP of Software Development
Suzanne Robinson – Business Analyst
Eric Yurman – Project Manager
Alan Catlett – Quality Assurance
Engaged a 3rd Party Vendor – Design for Context
Navigation Improvements

13. From Nashville to Minneapolis
Guiding Principles
1. Manage your Business - In a snapshot
Dashboard to help you better manage your Ace it! business
2. Efficiency with the System -Save you time
Improve System Navigation
Implement Features to improve efficiency of tasks
Student Grouping
Flexible Calendar Scheduling
Recording Attendance

14. From Nashville to Minneapolis
Guiding Principles
3. Meet Customer Needs & Build Relationships
Provide a reporting tool that provides accurate & professional reports that allow you to meet customer needs

15. From Nashville to Minneapolis
Tools you can use TODAY!
Key Enhancements – Saving Time
Import Students from a list
Adding Lessons to Calendar
Improved Attendance Module
Exporting Grid Data to Excel
Reports – Meeting Customer Needs
Student Progress Reports
Attendance Reports
Academic Improvement Reports
Student Performance Reports

16. Technology System Live Demo of Tools You Can Use

17. What We Are Planning….

18. Our Plan of Action
Working with Design for Context to improve navigation
Evaluating code design to improve system speed
Implementing new student enrollment feature to improve operational efficiency
Make Dashboard Metrics available for next school year

19. Training Plan Live Regional Training Individual Training Webinars
In person
SUN Modules
Technology Manual
Job Aides
Webinars
Boot Camp

20. National Data – Key Funding Sources%
Avg Revenue Per Student
Avg Hourly Rate
Title I
50.5%
922.19
42.63
SIG
0.0%
135.00
27.00
21st CCLC
1.1%
511.16
21.23
Title III (ELL Funds)
758.25
21.06
IDEA Part B - RTI
1.3%
610.45
19.48
Other Non-SES
1.7%
935.22
24.78
Unknown
44.4%
1,234.02
43.02
Total Funding
100.%
978.57
39.54

21. National Academic Data
Score
K - 5
6 - 8
9 - 12
Overall
Increase
79.9%
71%
53%
77%
Decrease
16.0%
23%
32%
18%
None
4.0% 6%
15% 5%
Total
100.0%
100%
Score
Math
Reading
Overall
Increase
75.1%
77.9%
77.1%
Decrease
16.0%
18.9%
18.1%
None
8.9%
3.2%
4.8%
Total
100.0%

22. Reading 72%
Math 28%
Avg Revenue / Territory - $263K
Avg Hourly Rate - $40
Avg Revenue /Per Student $978
Avg Attendance % - 75%
National Data

23. Q & A

24. Thank you!