2. Objectives To demonstrate techniques for saving presentations.
To identify procedures for presenting and distributing presentations.

3. Main Menu
Saving Saving Presentations Presenting & Distributing Presentations Showing the Slide Show Creating & Printing Presentation Handouts

5. Saving
Allows the file to be available for future use by storing it on a storage device or computer

6. Saving Files For the first time involves:
naming the file in the File Name Box
selecting a file type in the File Type drop down
choosing a storage location

7. Saving Files Should be completed after any change is made to the file
saving changes updates the previously saved version of the file with the most recent changes
Use the Save icon on the Quick Access Toolbar to complete a quick save or the keyboard shortcut Control S.

8. Files
Are saved as different file types depending on the application used to create, save and open the file
Have file extensions which indicate the file type
for example, a file created in PowerPoint® 2016 has a .pptx file extension
File type-
the format in which a file is stored; typically corresponds to the program used to create the file
File extension-
a dot followed by three or four characters at the end of the file name used to show the file type

9. Common File Types File Type File Extension PowerPoint Presentation
.pptx
PowerPoint Presentation
.ppt
PowerPoint Design Template
.potx
PowerPoint Show
.ppsx
MPEG-4 Video
.mp4
Windows Media Video
.mwv
PowerPoint® presentations can be saved in a variety of file types including PowerPoint presentations, PowerPoint show or video files.
PowerPoint® can open documents saved in compatible file types including files created in other versions of PowerPoint®. Compatible files open in Compatibility Mode in PowerPoint® (which shows in the title bar of the program).

10. Saving as a Different File Type
Can be completed by:
selecting the file type wanted in the Save As window
utilizing the Export option in Backstage View

11. Saving as a PowerPoint Show
Can be completed by:
opening the Export option in Backstage View
selecting Change File Type
selecting PowerPoint Show
clicking Save As
PowerPoint Show-
file type which automatically opens the presentation in Slide Show view

12. Packaging a Presentation for CD
Can be completed by:
opening the Export option in Backstage View
selecting Package Presentation for CD
clicking Package for CD
The Package for CD feature should be used when a user wants to run a slide show on another computer.

14. Show the Saving Presentations video segment
Instructions:
Show the Saving Presentations video segment

16. Presentations
Can be shown using the following options on the Slide Show tab:
from the beginning of the presentation
from the current slide in the presentation
Using either of these options will open the presentation in Slide Show view which shows each slide covering the entire screen.
The Slide Show icon next to the Zoom Slider can also be used to open the presentation in Slide Show view.

17. Printing
Can be completed by utilizing the Print option in Backstage View
contains options for adjusting printing settings
The keyboard shortcut for printing is Control P. Pressing this shortcut will automatically open the Print option in Backstage View.

18. Print Options Layout Print Button Number of Copies Selected Printer
starts the print job
Number of Copies
specifies number to be printed
Selected Printer
shows printer to be used
Printer Properties
opens printer settings
Settings
shows options related to how and what will print on the page
Print Preview
shows how the slides or handouts will look when printed

19. Printing Options
Can be changed by choosing what a user wants to print beneath settings such as Full Page Slides, Notes Pages or an Outline

20. Handouts
Can be printed by choosing one of the handout options beneath the Settings heading
a preview of the handout will be shown

21. Handout Layout Can be edited by using the Handout Masters
the Handout Master can be viewed by clicking Handout Master in the Master Views group on the View tab which opens Handout Master View

22. Handout Master View
Contains the Handout Master tab on the Ribbon before the Home tab

23. Handout Master Tab Contains the following groups: Page Setup
holds commands to change the notes page orientation and slide size
Placeholders
consists of commands to add various placeholders to the notes pages which can be edited

24. Handout Master Tab Contains the following groups: Edit Theme
holds command to save the current theme in this view
Background
consists of commands to change the colors, fonts, effects and background styles
Close
can be used to close out of the view

26. Show the Showing a Slide Show video segment
Instructions:
Show the Showing a Slide Show video segment

28. Show the Creating & Printing Presentation Handouts video segment
Instructions:
Show the Creating & Printing Presentation Handouts video segment

29. Acknowledgements
Director of Brand Management Megan O’Quinn Graphic Editors Hilary Jasper, Megan O’Quinn Videography/Post Production Jake Saye Video Narrator Lora Cain Quality Control Director Angela Dehls
Collaborators
Stephanie Tullis
Business & Computer Technologies Educator
V.P. of Brand Management
Clayton Franklin
Executive Producer
Gordon W. Davis, Ph.D.
© MMXVIII
CEV Multimedia, Ltd.