1. SENIOR DESIGN Conceptual Design Presentation TOPICS:
IENG 464 / 465
FALL / SPRING
2013 – 2014
TOPICS:
Conceptual Design Presentation
Conceptual Design Report
Conceptual Design Outcomes
SENIOR DESIGN
Conceptual Design Presentation

2. Conceptual Design Presentation
Preparation & Requirements

3. First Term: Conceptual Design Presentation
Presentation: Final Exam Period
20 min. presentation, 10 min. questions
Due via ½ hour before presentation, before end Friday 13 Dec.
Bring on a jump-drive
Introduction (~ 2 min)
Team Members & Responsibilities
Problem Statement & Constraints
Design Approach & Results (~ 9 min)
Recommended Concept(s) (~ 8 min)
Implementation/Testing Plan
Implementation/Testing Budget
Conclusion (~ 1 min)
Questions (remaining time)
Every member does a portion of presentation, answers questions
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IENG 471 Facilities Planning

4. Hints for a Successful Conceptual Design Presentation
Respect Your Audience
Schedule at least a week ahead (and then send a reminder!)
Be dressed appropriately
Start and end on-time
Avoid unnecessary jargon in your presentation
Present appropriately for your audience
Choose and use graphics and tables wisely
Avoid any text below 16 point
Mock-ups are an excellent way to communicate
Practice Your Presentation
Check the slides on the exact equipment ahead of time
Make sure that the color scheme and font are readable
Practice as a team
After you have made your last change to the presentation, run through it twice more
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IENG 471 Facilities Planning

5. Hints for a Successful Conceptual Design Presentation
Be Professional
Answer questions directly, honestly
Check the slides for tpyos!
Anticipate the questions your audience will ask
Have hidden slides or “beyond the ending” slides to help with questions
Don’t get flustered or defensive
OK to say “I don’t know”, especially if you follow up with “I’ll find out”
Expect Tough Questions
Make sure you have your slides numbered
Bring copies of your slides as handouts
Every member does a portion of presentation, answers questions
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IENG 471 Facilities Planning

6. Conceptual Design Report
Preparation & Requirements

7. Conceptual Design Report
First Term Report: (Due Wednesday of Finals Week, 12:00 Noon)
Cover Page
Executive Summary
Table of Contents
Introduction
Problem Statement & Constraints
Methodology & Preliminary Analysis
Recommended Concept(s)
Concept Implementation Planning
Implementation Timing
Estimated Implementation Cost
Conclusion & Acknowledgements
References
Appendices
Include copies of relevant engineering notebook pages from each member; communications; trial designs …
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IENG 471 Facilities Planning

8. Conceptual Design Report Format
Turn in a paper and electronic copy – single document
Paper copy will go to your client/sponsor – so be professional!
Cover Page - With project title, and team members.
Table of Contents - With page numbers.
Executive Summary - One page or less. Brief description of problem(s), approach, main findings and recommendations.
Introduction - Include an overview of the problem and operations. Briefly discuss the project thrust.
Problem Statement - Concise description of problems that are addressed by this project. What is wrong? Who is being affected? Etc.
Methodology and Preliminary Analysis - This can have sub-sections. Justify your approach. What other approaches were available to you? This section should contain a research review, with pertinent references cited from your reference section. Describe how you approached the problem - methods and procedures, assumptions, analysis techniques used, data sources. Why did you choose your approach? Teams are expected to make and justify their own assumptions in areas where information provided is unclear or insufficient.
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IENG 471 Facilities Planning

9. Conceptual Design Report Format
Recommended Concept - Provide a brief summary of your analysis results and then present your design concept. Discuss the results and their sensitivity to changes in assumptions. Some graphs and charts would be good in this section. Detailed printouts or calculations should be put in an appendix. Note, all pertinent information must appear within the body of the report. The reader should only need to refer to the appendices to get more detailed information.
Concept Implementation Planning - Describe a clear list and discussion of your next-term recommended tasks. Follow this with an implementation plan (Gantt chart). Discuss the estimated costs and benefits for implementing your recommendations, as well as any limitations. Follow this with a next term budget and timing of expenditures
Conclusions and Acknowledgments.
References - (Including oral conversations, listed as “Personal Communication”.) Note, citations should be made throughout your report where appropriate.
Appendices - Drawings and Equipment Listing if required. Also summarize and document data collection (OPCs, BOMs, Value-Added, …)
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IENG 471 Facilities Planning

10. CDR Outcomes
Grading & Budgets

11. PROJECT MANAGEMENT PROCESS
IEEM Senior Design Projects address REAL problems:
IEEM developed expertise is demonstrated DURING the project
IEEM Project Rubric considers: Context, Analysis, Recommendations, and Communication
ALL projects require management of the “triple constraint”: Time, Budget, and Function
Result of each term is an earned LETTER GRADE
Senior Design Project Process:
Draft Team Formation
Individual Resumes
Client-Team Meetings
Engineering Project Proposal & Documentation
Conceptual Design Development
Progress Reporting
Conceptual Design Presentation
Design Development & Testing
Results Presentation
Final Project Documentation
Final Project Documentation is due at NOON on Friday of Finals Week

12. IEEM PROJECT & PRESENTATION RUBRIC3 2 1
Context
Account for Environmental Variables
Can identify both engineering and other environmental variables apropos to issue
Can identify engineering related environmental variables apropos to the issue
Can identify environmental variables, but unsure which are related to the issue
Fails to identify environmental variables or see the need for these variables
Define Problem
Root cause(s) of problem determined
Root cause(s) looked for, but process ended too soon
Multiple symptoms aggregated as problem
First symptom seen “defined” as the problem
Gather Evidence
Wide range of appropriate evidence sources used
Some appropriate evidence sources used
Evidence sources used, but not entirely appropriate to issue
No or inappropriate evidence sources used
Analysis
Choose Appropriate Tools
Both quantitative and qualitative tools used as appropriate
Uses quantitative tools as appropriate
Uses tools, but tools are not appropriate to issue
No tools or frameworks used
Develop a Chain of Evidence
Clear links – uses data in its context and connects data using appropriate tools
Links – uses data and connects using appropriate tools
Almost links – based on inadequate data or tools
No links – no chain of evidence
Recommendations
Make Choices
Recommendation links to chain of evidence and shows consideration of additional alternatives
Recommendation links to chain of evidence but comes from the “canned” set of alternatives
Recommendation does not link to chain of evidence
No recommendation made
Reasonable Solutions
Solution(s) considers implementation concerns, level of actual improvement, economic impact, social impact, and ethics
Solution(s) considers implementation concerns and economic impact
Solution(s) is technically feasible, but no additional concerns are considered
Solution(s) is not feasible
Communication
Clarity of Argument
Presentation of argument demonstrates problem definition, chain of evidence, analysis, and recommendation in easy to follow manner
Presentation of argument demonstrates problem definition, chain of evidence, analysis, and recommendation but not easy to follow
Presentation of argument demonstrates only parts of: problem definition, chain of evidence, analysis, and recommendation
Presentation of argument cannot be followed by reasonable audience member
Professional Presentation
Well organized, uses professional language and grammar, appropriate use of tables, figures, etc, aimed at audience
Somewhat organized, mostly uses professional language and grammar, appropriate use of tables, figures, etc, mostly aimed at audience
Somewhat organized, poor grammar, uses texting language, needed figures, tables, etc present and appropriate, not aimed at audience
No organization, poor grammar, uses texting language, needed figures, tables, etc not present, not aimed at audience

13. SIX SIGMA CERTIFICATE REQUIREMENTS
Six Sigma Project (IENG 463) requirements:
DMAIC process is used DURING the project
Stand alone project report is submitted for a LETTER GRADE
Six Sigma Project Report:
Report Structure:
Cover Page
Introduction & Problem Statement
Headings for DMAIC Sections
Recommendations, Conclusions and Acknowledgements
References
Appendices
Report is due at NOON on Friday of Finals Week

14. Questions & Issues? Grading: Budgets: Finals Week:
Team grade is a base
Individual grades may be better or worse
Budgets:
Allocated amount will be ed to the team by 23 DEC
Finals Week:
Term scores will post online
Wednesday, Noon, grade book closes
Wednesday, PM reports get graded
Grades & Budgets posted on website by Saturday, PM
Department will be keeping Concept Reports
Can visit it, if you want – but keep a copy for yourself
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IENG 471 Facilities Planning

15. ENGINEERING NOTEBOOK
Care and Maintenance Requirements

16. Engineering Notebooks
Individual Responsibility
Must be legally constructed
Pages can’t be re-sequenced
Missing pages are easily identified as such
Must be legally documented
Entries must be accurate
Entries must be chronological
Entries of importance should be witnessed
Examples to document:
Meeting times, places, attendees, topics
Relevant phone conversations
Relevant expenditures, mileage
Design principles, concepts, sketches
Engineering results, decisions, rationale
Copies are placed in Project Notebook regularly
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17. Engineering Notebooks
Engineering Notebooks are a permanent record for legal purposes
Notebooks have a durable cover
Pages are sewn or perfect bound (not loose-leaf or spiral bound)
Entries are made with permanent methods
Entries are made in sequential order & dated
Errors are lined out, but not obliterated
Loose material is attached within the notebook pages (if possible), or referenced within (if not)
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18. Using Your Engineering Notebook
Blow-by-blow Documentation
Corner of page
Date & time
Location
Personnel present
Title of task
Experimental conditions, equipment ID numbers
Blow-by-blow record of process
Sketches of experimental setup / design
Summarize major decisions / results
Single line ends an activity, Double line ends day
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19. Eng. Notebook Entry Example
10/1/99
Team Mtg George, Jane, Judy (Elroy absent)
4:15 pm Clodfelter’s Bar & Grill
Agenda: Refreshments
Brainstorming
Material Purchase
Discussed cost vs. refreshment performance
George presented analysis showing non-linearity at high $ end
Decision to invent more effective beverage
Brainstormed concepts
Reduced water content
Increased hops in raw stock
Decision to invest in further research
Planned expenditure of $25.00
Actual expenditure of $26.75 due to heavy tipping
Refresh.
Level
Cost ($)
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