1. Regional and National Tuna Data processing strategy in the future
Fifth Tuna Data Workshop (TDW-5)
18-22 April 2011, Noumea, New Caledonia
SESSION 6.2(b)
Regional and National Tuna Data processing strategy in the future
This is a brief presentation looking at what we might envisage a regional auditing system of tuna fishery data collection and management systems to involved (or comprise) …
Oceanic Fisheries Programme (OFP)
Secretariat of the Pacific Community (SPC)

2. Regional and National Tuna Data processing strategy for the ...
SHORT (1 year),
MEDIUM (3 year), and
LONG (3+ years) term
This is a brief presentation looking at what we might envisage a regional auditing system of tuna fishery data collection and management systems to involved (or comprise) …
Oceanic Fisheries Programme (OFP)
Secretariat of the Pacific Community (SPC)

3. Presentation Outline
Where processed data are used and user requirements …
Strategy in short, medium and long term…
LOGSHEET DATA
PORT SAMPLING DATA
OBSERVER DATA
Strategy – a coordinated approach …
Strategy – typical sequence of events …
Potential problems/constraints, consequences and action required…
Reference : Increased demands for tuna fisheries data management in Pacific-island member countries (HOF-2009 WP)
(as per slide)

4. Where processed data are typically used …
SPC/OFP
WCPFC Stock Assessments and related analyses
Fisheries monitoring and characterization
Analyses in support of member countries, FFA and PNA
NTFSRs
Bio-economic studies
Fisheries management (e.g. PS and LL VDS)
Member countries
Fisheries MCS
Fisheries Development
Annual reports, including obligations to WCPFC
Briefs for access negotiations
Fisheries management (including input to oordinated regional initiatives)
FFA/PNA
Economic s and Fisheries development
WCPFC
Input to WCPFC meetings (SC, TCC and regular session)
Provision of data to other WCPFC-related work (…not mentioned above)
Other entities
(as per slide)

5. Processed data – USER REQUIREMENTS
TIMELY
e.g. data must be available for stock assessments by May 2011
ACCURATE/RELIABLE (QUALITY)
e.g. data must have been comprehensively check for errors
REPRESENTATIVE (COVERAGE)
e.g. data are as close to 100% coverage as possible
(as per slide)

6. LOGSHEET DATA SPC AUDIT Process FFA Re-training Member countries
Data registration/acknowledgement
Pre-processing checks
Data entry/verification
Post-entry data quality control/coverage
Transfer to WCPFC databases
Distribution back to member countries (CES)
FFA
US MLT/FSM Arrangement data entry
Bilateral NMFS data provisions (US only)
Data Quality Control
AUDIT Process
TUFMAN data imported
High seas data entered
Data verification/audit
Accepted
Rejected
Re-training
TUFMAN data
Scanned data
Logsheet data
Data imported
Data verification
Member countries
Coverage checks
TUFMAN data entry
National fleet data – Convention Area
Foreign fleets – EEZ only
TUFMAN Data quality control
(as per slide)
LOGSHEET DATA

7. Data not yet audited/accepted
SPC
FFA
(US MLT and FSM Arr.)
Member countries
(TUFMAN)
E-FORMS
(PNG)
Data not yet audited/accepted
(as per slide)
LOGSHEETS PROCESSED – SHORT TERM (1 year)

8. LOGSHEETS PROCESSED – MEDIUM TERM (3 years)
SPC
FFA
(US MLT and FSM Arr.)
Member countries
(TUFMAN)
E-FORMS
(PNG)
Data not yet audited/accepted
Data audited/accepted ??
(as per slide)
LOGSHEETS PROCESSED – MEDIUM TERM (3 years)

9. LOGSHEETS PROCESSED – LONG TERM (3+ years)
SPC
FFA
(US MLT and FSM Arr.)
Member countries
(TUFMAN)
E-FORMS
(PNG)
Data not yet audited/accepted
Data audited/accepted ??
(as per slide)
LOGSHEETS PROCESSED – LONG TERM (3+ years)

10. RESOURCES – LOGSHEET/PORT SAMPLING DATA PROCESSING
SPC
Data entry staff
Member countries
Technical/Audit staff
Member country ?? S M L
(as per slide)
RESOURCES – LOGSHEET/PORT SAMPLING DATA PROCESSING
(short, medium, long term)

11. PORT SAMPLING DATA SPC AUDIT Process Re-training Member countries
Data registration/acknowledgement
Data entry
Post-entry data quality control
Transfer to WCPFC databases
AUDIT Process
Rejected
Re-training
TUFMAN data
Scanned data
Member countries
Debriefing (pre-entry quality control)
TUFMAN data entry
Total fish sampled only
(as per slide)
PORT SAMPLING DATA

12. OBSERVER DATA SPC AUDIT Process FFA Re-training Member countries
Data registration/acknowledgement
Data entry/verification
Post-entry data quality control
Transfer to WCPFC ROP databases
Distribution back to member countries
FFA
US MLT/FSM Arrangement data entry
Data Quality Control
Use TUBs ??
AUDIT Process
TUBS data imported
Data verification/audit
PS-4 forms entered
Accepted
Rejected
Re-training
TUBS data
Scanned data
Observer data
PS-4 forms
Data imported
Data verification
Member countries
Debriefing
TUBS data entry
PS-4 (LFREQ) not entered
TUBS Data quality control
Data entry
Data entry staff
Observers on-board ??
(as per slide)
OBSERVER DATA

13. OBSERVER DATA PROCESSED – SHORT TERM (1 year)
SPC
FFA
(US MLT and FSM Arr.)
Member countries
(TUBS)
Observers
(onboard)
Backlog of scanned observer data not yet provided
Including PS-4 forms from member countries and FFA
(as per slide)
OBSERVER DATA PROCESSED – SHORT TERM (1 year)

14. OBSERVER DATA PROCESSED – MEDIUM TERM (3 years)
SPC
FFA
(US MLT and FSM Arr.)
Member countries
(TUBS)
Observers
(on-board)
Data not yet audited/accepted
Data audited/accepted ??
Backlog of scanned observer data ??
Including PS-4 forms from member countries and FFA
(as per slide)
OBSERVER DATA PROCESSED – MEDIUM TERM (3 years)

15. OBSERVER DATA PROCESSED – LONG TERM (3+ years)
SPC
FFA
(US MLT and FSM Arr.)
Member countries
(TUBS)
Observers
(on-board)
Data not yet audited/accepted
Data audited/accepted ??
Including PS-4 forms from member countries and FFA
Backlog of scanned observer data ??
(as per slide)
OBSERVER DATA PROCESSED – LONG TERM (3+ years)

16. RESOURCES – OBSERVER DATA PROCESSING (short, medium, long term)
SPC
Data entry staff
Member countries
Technical/Audit staff
Member country ??
Observers enter data S M L
(as per slide)
RESOURCES – OBSERVER DATA PROCESSING
(short, medium, long term)

17. DATA PROCESSING STRATEGY
A coordinated approach to ...
Reviewing data mgmt. resource needs in member countries ...
Building capacity to manage data in member countries ...
Resources (human, hardware and software)
Training
...while ensuring processed data available to USERS are
Provided in a TIMLEY manner...
ACCURATE and RELIABLE (thru data audits/quality control)
REPRESENTATIVE (thru monitoring of coverage)...
(as per slide)

18. DATA PROCESSING STRATEGY
Typical sequence of events ...
Member country requests assistance
Needs are determined
Short, medium and long-term data processing strategy
Resources (human, hardware and software)
Training requirements
Plan developed ...
Implementation
Visit to install database system
Training ...
In-country training (specific DB training or National Tuna Workshop)
SPC Attachment training
Regional Tuna Data Workshops
Specific Regional Database Training workshops (e.g. TUFMAN WS)
Review Progress and Needs - Ongoing assistance
Specific visits to audit the data management systems (quality control)
General support/review visits ...
Plan for retraining/refresher training, as required
(see extent of training offered above)
(as per slide)

19. Data processing strategy - Potential problems / constraints
Problem/Constraint
Consequences
Action
Lack of resources for scanning.
Scanned data not sent to SPC.
Delays in having data availability to users
Review data mgmt strategy for country...
Review resource needs...
Seek temporary solution?
Lack of resources for data entry in-country
Delays in having data processed/available in-country
Review data processing strategy for country...
Data quality problems identified by audit in-country
Erroneous data
Missing data
Data can’t be used.
Data need to be re-entered ... (inefficient)
Re-training
Ensure scanned data continue to be sent to SPC
Lack of resources at SPC to support member countries
(Technical/audit staff)
Untrained staff in countries
Concerns on data quality / data can’t be used
Lack of technical staff in member countries
Disruption/delays when problems occur
Ensure scanned data are sent to SPC in interim
Data entry not achieved by member country
Data not available to country
Review strategy ...
(as per slide)