1. Proposal Preparation and Review Process
Ethiopian Multi Sectoral HIV/AIDS Project Perspectives
EMSAP
PCU/HAPCO

2. Communication Strategies for NGOs and Other Civil Societies
EMSAP Launching Workshop (Initial Launching Activities)
Distribution of Project Implementation Manual
Workshop to different partners
Introduction of the project using different forums
EMSAP
PCU/HAPCO

3. Elements of Strong Proposals
Background:
Project holder profile:
Experience
Organization and Management
Personnel profile
Problem statements / Rationale
Focus on Project Area Only
EMSAP
PCU/HAPCO

4. Elements of Strong Proposal Cont’d
Objectives:
General
Specific (SMART)
Social and environmental considerations:
State any social and environmental negative impacts, if any, and mitigating measures
Beneficiary selection criteria and number of beneficiaries by gender
Level of beneficiary participation and involvement in implementation
Empowerment and protection of women and girls rights
EMSAP
PCU/HAPCO

5. Elements of Strong Proposals Cont’d
Monitoring and Evaluation 
Input indicators
Output indicators
Outcome/impact indicators
Sustainability Plan / Phase out Strategy
Annual/Quarterly Work Plan (Format attached )
Detail Budget Breakdown Based on the Format From PCU  ( Please note that they would be incorporated in the agreements. So please be sure to include only those indicators that you are sure to achieve)
EMSAP
PCU/HAPCO

6. Proposal Review Process
Receipt of Proposal from Project Holders
Distribution to PCU Staffs (Concerned) for appraisal
Desk appraisal
Field appraisal (if needed)
Joint Review to Forward to NRB
Decision by the NRB (Approved, Declined, Reformulation)
Release of First Tranche (25% of the approved amount)
EMSAP
PCU/HAPCO

7. Pre Appraisal During Appraisal General
Common Problems with proposals from NGOs and Other Civil Societies Including FBOs
Pre Appraisal
During Appraisal
General
EMSAP
PCU/HAPCO

8. Pre appraisal
Difficulty to meet minimum requirements (Like Regional Support, Audit/Finance Report, etc.)
Lack of Adequate Experience
Most of them are new starters and do not understand the scale up response
Lack of Registration License
Lack of Operational and project agreement with respective regional government offices
EMSAP
PCU/HAPCO
EMSAP

9. During Appraisal
Unclear Objectives in most of the cases “Failure to define SMART Objectives”
Lack of project area analysis
More ambitious plans and tendencies to get fund only at the national level, while there capacity is very limited even to work at the Woreda level
Center Biased and Focus on very limited intervention in the prevention component and money hand out in the care and support
Lack of sustainability and phase out strategies
Exaggerated Fund Request almost for new venture
EMSAP
PCU/HAPCO

10. General
High expectation as a result of the aggressive launching activities to use the EMSAP fund
Lack of proper understanding of the project and the need to start new ventures unlike the scale up response
EMSAP
PCU/HAPCO

11. Strategies for improving quality of proposals and the proposal review process
Joint Discussion Forum for Experience Sharing at Federal level
Establishment of Discussion Forums for stakeholders (GO, Media, NGOs, FBOs, Donors, etc)
Strengthening the institutional capacity both at the PH and PCU level
Provision of Training on project proposal development, monitoring and evaluation, etc.
Promote regional level NGOs and increase the response of RACS.
EMSAP
PCU/HAPCO

12. Fund Transferred to FBOs From Regions and Federal Level
EMSAP
PCU/HAPCO

13. EMSAP PCU/HAPCO Name of Religious Organization Fund Approved
Proposal Submitted to the Federal/Regional level
Fund Approved
Transferred
SOE Submitted
Balance not yet settled
Orthodox,Betekihnet
Benshangul
239,897.00
53,374.00
Tigri
400,000.00
Afar
210,577.00
95,849.00
Harari
57,658.00
HAPCO-PCU(Federal)
10,241,627.70
2,535,406.00
Gambella
68,780.00
43,393.00
17,094.00
26,299.00
EMSAP
PCU/HAPCO

14. EMSAP PCU/HAPCO Islamic Council,Muslim Society
Muslim to Muslim,Islamic Affairs
Benshangul
68,641.00
15,444.00
12,480.00
2,964.00
Tigri
5,000.00
Afar
1,002,304.00
294,733.00
Harari
6,217.50
HAPCO-PCU(Federal)
2,529,915.00
600,854.00
535,060.00
65,793.40
Gambella
62,323.00
46,082.00
14,674.90
30,407.10
EMSAP
PCU/HAPCO

15. EMSAP PCU/HAPCO EMSAP Region /Woreda/Civil Society Awareness Creat.
Care & Support
Data Collection
Training
Condom Distribution
VCT
Admin.Cost
Total
Harari
89,644.01
103,630.43
1,784.00
2,664.00
360.00
1,455.00
53,684.11
253,221.55
Oromiya
1,669,241.43
1,470,112.38
107,472.11
659,275.09
9,288.46
10,506.50
465,685.61
4,391,581.58
SNNP
251,993.82
77,073.00
286,370.98
615,437.80
Somali
183,073.00
10,196.50
4,386.00
4,390.00
57,496.62
259,542.12
Tigri
1,025,802.50
13,979.05
4,270.00
355,226.43
1,399,277.98
NGO & Civil Society At Central Level
4,894,254.05
4,634,472.44
75,320.00
1,106,197.91
93,949.37
1,118,439.04
1,878,926.69
13,801,559.50
Toal
10,754,199.19
8,832,897.47
242,028.61
1,952,811.54
135,739.73
1,150,653.54
3,551,016.00
26,619,346.08
Regional Settlement
Grand Total
EMSAP
PCU/HAPCO
EMSAP

16. Settlement Summary By Intervention Area
Region /Woreda/Civil Society
Awareness Creation
Care & Support
Data Collection
Training
Condom Distribution
VCT
Admin.Cost
Total
Addis Ababa
142,583.07
915,021.95
11,845.20
1,090.00
2,163.00
55,048.06
1,127,751.28
Afar
1,073,028.10
95,378.40
47,323.00
76,302.00
24,760.00
13,700.00
140,558.20
1,471,049.70
Amhara
541,240.21
1,307,809.91
1,928.50
55,232.49
1,971.90
141,207.71
2,049,390.72
EMSAP
PCU/HAPCO

17. Settlement Summary Cont’ed
Region /Woreda/Civil Society
Awareness Creat.
Care & Support
Data Collection
Training
Condom Distribution
VCT
Admin.Cost
Total
Benshangul
314,344.80
80,606.01
250.00
37,024.85
54,494.19
486,719.85
DireDawa
94,540.70
91,521.40
14,586.40
200,648.50
Gambella
474,453.50
33,096.00
3,565.00
4,320.00
47,731.00
563,165.50
EMSAP
PCU/HAPCO

18. Settlement Summary Cont’ed
Region /Woreda/Civil Society
Awareness Creat.
Care & Support
Data Collection
Training
Condom Distribution
VCT
Admin.Cost
Total
Harari
89,644.01
103,630.43
1,784.00
2,664.00
360.00
1,455.00
53,684.11
253,221.55
Oromiya
1,669,241.43
1,470,112.38
107,472.11
659,275.09
9,288.46
10,506.50
465,685.61
4,391,581.58
SNNP
251,993.82
77,073.00
286,370.98
615,437.80
EMSAP
PCU/HAPCO

19. Settlement Summary Cont’d
Region /Woreda/Civil Society
Awareness Creat.
Care & Support
Data Collection
Training
Condom Distribution
VCT
Admin.Cost
Total
Somali
183,073.00
10,196.50
4,386.00
4,390.00
57,496.62
259,542.12
Tigri
1,025,802.50
13,979.05
4,270.00
355,226.43
1,399,277.98
NGO & Civil Society At Central Level
4,894,254.05
4,634,472.44
75,320.00
1,106,197.91
93,949.37
1,118,439.04
1,878,926.69
13,801,559.50
Toal
10,754,199.19
8,832,897.47
242,028.61
1,952,811.54
135,739.73
1,150,653.54
3,551,016.00
26,619,346.08
Regional Settlement
Grand Total
EMSAP
PCU/HAPCO