1. 2018-2019 Manager Meeting Brad Farrell – Treasurer
Tom Whirley – President
Chris Wylie– Vice President
Mike Cassano – Player Development
Dakota Kratz/Sara Wolf – Ice Scheduler
Erin Holthusen – Registrar

2. Agenda Introduction Player Development – Mike
Manager responsibilities - Brad
Registrar- Erin
Financial/ team budgets – Brad/Tom
Locker Room Attendants
Website and Social Media-Mark
Ice scheduling – Dakota/Sara
Tournaments – Dakota/Sara/Brad
Tiger Tone
Q&A

3. Welcome to 2018-2019 Key Themes:
Competition – Challenging the players to play at the highest level
Player Involvement – Tiger Tone
Positive Experience
Player Development – Specific Player Development programs
535 (Still have Ponies and Jr. Gold to go)
Record number of participants in FYHA this year.
Communal responsibility to keep the players excited for next year and with us – retention is key to the success of FYHA.

4. League Dates
11/06/18-02/12/19 (Playoffs 2/17-2/24) Bantam AA, A, & B1, Pee Wee AA, A, & B1, Girls 15U, Girls 12U A & B 11/24/18-02/25/19 (Playoffs 3/4-3/11) Bantam B2 & C, Pee Wee B2 & C, Squirt A, B & C, Girls 10U A & B. Regional Hosts (Dates TBD) BA, BB1, PWAA, PWA, PWB1 State Hosts (Dates TBD) GU15B, GU12B

5. Player Development

6. Investment in Player Development
1. Premier Goaltender Development Training – Goalies CrossFit Calypso – Agility Training – All Peewee/U12 and Bantam/U Total Hockey/The Pond- Training Squirts/U10 and Lower levels on/off ice. *All Above subsidized by the association to encourage use.

7. Manager Responsibilities

8. Manager Responsibilities
FINANCE MANAGER:
Maintain Checkbook
Maintain Account
Manage Volunteer Checks
Manage Monthly Bills to parents
Manage all outbound and inbound payments.
Settle bank account at end of season.
Monthly reporting to team members
See Brad at the end of the meeting to sign signature cards and receive your checkbook
HOCKEY OPERATIONS
Manage all on-ice activities and events.
Coordinate home-game help (PB/Clock/Locker Room).
Score-sheet reporting (Per D8)
Securing additional Ice
Tournament registration for any additional tournaments desired.
Rostering / D8 Liason

9. District 8 meetings
Scheduling meetings no longer exist with addition of auto-ice
Mandatory head coaches meeting
Option 1 : October 24th at 7:00 PM
Location: SSP VFW (111 Concord Exchange S, SSP, MN 55075)
Option 2 : November 14th at 7:00 PM
Location: Envision Hotel (701 Concord St. S, SSP, MN 55075)
ALL DISTRICT 8 HEAD COACHES MUST ATTEND ONE OF THE MEETINGS

10. Setting up your Season Get a good email list.
Birth Certificates for players that require them (Erin will talk about this) & Get your roster certified
Quick Reference cards for players / Addresses for carpool.
Hand out Socks – Mat Garofalo
Players should already have their socks
Create your Labels for Players and Coaches
Paid Coach Policy (Teams : BAA/PWAA)

11. Get your roster certified!
You MUST have a District 8 certified roster before you share ice with another association – Practice, scrimmage or game
Instructions on how to get your roster certified can be found on the Association website Manager’s Page
Erin Holthusen

12. Locker Room Attendants are REQUIRED at all levels!

13. Locker Room Attendants
Locker room attendants are required per USA Hockey, Minnesota Hockey and District 8 policy. As the manager, you are responsible for having an attendant in the locker room for all practices, scrimmages and games. The following items must be considered per Minnesota Hockey:
The locker room attendant must be of the same gender as the team, so make sure you are covered.
“Responsible adults” should be of sufficient maturity (an early twenty- something is not mature enough to supervise a bantam locker room).
All locker room monitors must be screened in accordance with the MN Hockey Screening Policy. Screening involves no cost to the affiliate.
The locker room monitors should be carefully chosen, and understand that their role is strictly supervision of the locker room. The non-coach locker room monitors are not coaches and should not attempt to be such.
“All team events” means both games and practices, and monitoring is required whenever players are in the locker room. The staff must come early and stay late.
The locker room monitors must be near the locker room within earshot when players are in the locker room. This applies even if other parents are in the locker room to assist a player with his or her equipment.
All recording devices should be banned from the locker room, including cell phones and cameras.
Coaches make the ultimate decision if near vs in needed.

14. Locker Room Attendants
At a minimum the locker room monitors’ specific duties include:
Responsibility for locker room security, including allowing only team- authorized persons to enter the room and locking the room when the team is on the ice.
Responsibility for the locker room key.
Collecting and safeguarding any cell phones or other recording devices brought by players.
Being in the locker room at all times when a coach is in the room with a single player.
Background checks for Locker Room Attendants are free of charge and can be filled out at The attendant is required to forward you their "Pass" from Minnesota Hockey to prove this process was completed.
The SafeSport module must be completed by all attendants before being able to be a locker room attendant. -- Available online after you complete the screening process. Documentation of this module should be held by the team manager.

15. Squirt Specific
Remember you have a 35 GAME limit (not including District playoffs).
Change from previous 35 event day limit.
Anything that has a referee or score board/clock counts as a game.
See MN Hockey Handbook for specific details
District 8 will be keeping an eye on this. Any team exceeding the 35 game limit will be fined per game and will not participate in playoffs
Watch your game count…
16 District Games
3 3 to 4 Games = 9 to 12 Games
… Don’t go over.

16. District Games
Team Managers are Responsible for ensuring the games are staffed:
Penalty Box Doors
Clock
Score sheet
Remember, if a parent is working a game they are an extension of the referee staff and should act accordingly.
Do not affect or influence the outcome of a game.
Do not interact inappropriately.

17. What a Team Manager should Carry
Your certified roster.
Your handbook / rules.
Coaches forms (if required)
Extra copy of a score-sheet.
Players Labels
Coaches Labels
Team Checkbook (Finance Manager)

18. Fair Play Point
Not exceed the penalty minute threshold for you age/team:
Maintain appropriate Coach conduct
Maintain proper parent/fan conduct.

19. Score Reporting
Team Managers are responsible for reporting the game score within 24 hours of a district game if:
You were the WINNING team.
You were the HOME team in the event of a TIE.
Scores will require fair-play point reporting.

20. Referees Scheduled via Arbiter which you don’t have access to.
Make sure your district 8 schedule is correct.
NEVER pay a referee for District Game
If you would like to have a ref for a scrimmage –
Scheduling must be done through
You WILL pay the referee through your team budget.
Jeremy Hendrickson.
Contact info : /

21. Tournament Responsibilities
Pre-Check in for the Tournament
Roster form.
Stay information / lodging
T-Shirt orders.
Check in for the Tournament.
Generally requires an audit of your materials.
Generally requires a payment of a gate fee.
Generally requires collection of a ton of labels for players and coaches.
Know the rules ahead of time.
Many tournaments have designated rules that differ from league play. Read them first.

22. Jersey’s
Coach must carry Extra “Blood” Jersey

23. Parents
The coaches are responsible for the kids… You are responsible for your team parents.
While coaches will get involved, keep the parents inline with their parent code of conduct expectations and take preventative actions to ensure it doesn’t become a problem.
Do not be part of a problem. Your goal is to be supportive of the coaches in the stands and in interactions with your team.
Coaches and the board have the option to replace managers if we feel this is not being sufficiently managed.

24. When things go Wrong
Contact your level coordinator – first point of contact/escalation.
Schedule your level coordinator to attend your parent meeting
Bantam : Mike Cassano (1st) / Cory Bell (2nd)
Peewee : Frank Rusnako (1st) / Ryan Lewis (2nd)
Squirt : Bob Dahl (1st) / Jason Johnson(2nd)
Girls : Sara Getting (1st ) / Andy Goblirsch(2nd)
Jr. Gold : Mike Cassano(1st )
Contact the board.
Whatever you do… don’t NOT contact anyone.

25. Weird things to know – Dakota Kratz/Mark Ondrey
Minnesotahockeydistrict8.com
Out of State tournament request

26. Website and Social Media

27. The “Trophy Case” Send an email to Website@farmingtonhockey.org
Include photo of your team
Include place you took.
Include tournament name, date, location.
Include list of team members (order them if you want).

28. Controlling your website –
Editing your Roster
Adding Games
Advanced controls
Upcoming Events (Event Aggregator)
Tabs
Tips and Tricks
Visiting Managers

29. Social Media Tweet to @FarmingtonFYHA to get Retweeted
Facebook to Farmington Youth Hockey Association to get Shared

30. The Ice Situation

31. As we grow in numbers, the ice situation becomes more challenging
As we grow in numbers, the ice situation becomes more challenging. We contacted every rink within 50 miles inquiring about picking up usable ice hours, and most are in the same boat as Farmington.
Our shortage of home ice means that we spend some extra time in the car, so get those carpools set up!!
We have picked up some additional hours at Shattuck & Lakeville.
Majority of Mite/U8 ice is at Total Hockey.
Our Squirt/U10 teams will rotate some ice at the Pond.

32. The Pond
Squirt and U10 will rotate ice hours and dryland at the Pond on Monday nights.
In order to skate we need to have every team member fill out a waiver through the Pond.
This is REQUIRED before your players touch the ice.

33. We Shattuck, Wednesday night ice and 6:00 AM practices!!!
The schedulers do their best to balance the “undesirables.”
There are a lot of factors to be considered:
Availability of ice
Game schedules
Conflict days
Number of times on the ice per week
Tournament schedules

34. Shattuck Ice-Construction
The Northeast entrance to Sumner Arena and the whole construction site is off limits and closed to the public.  The Sports Complex parking lot may be used, or you may use the lower lot down behind the tennis courts.
 All access in and out of the Sports Complex is to take place through the Sumner Arena Lobby (Old Rink Lobby.)   

35. Your assigned ice is your responsibility
Your assigned ice is your responsibility! Don’t contact our ice scheduler if you need a change.

36. Trading Ice
Go to “Available Ice” under the Calendar tab on the FYHA website:

37. Managers’ list
Send an with your ice time, location, ownership and cost.
Most ice will trade quickly.
Weekend ice might have to be traded for a full-sheet for the other team.

38. Payment for all ice assigned to you by the Association is your responsibility.
Again, don’t involve the ice scheduler in ice swaps.
If you sell your ice, be sure to collect a check, because the ice will be paid for out of your team account.
If you purchase ice outside of what the Association has assigned, please write a check directly to the facility.

39. Blocking Dates A spreadsheet will be sent out after this meeting.
Please enter requested “blocked dates” into the spread sheet and send it to the schedulers (i.e. school concerts, added tournaments, etc.).
Schedulers will do their best to honor requests.
All requests must be in by October 30.

40. Tiger Tone

41. Intentions & Actions
“One of the most important things for leaders to keep in mind is that, while we naturally tend to judge ourselves by our intent, others will naturally judge us by our actions.”

42. Program and Team Purpose
Tiger Tone
Program and Team Purpose
“You will not rise to the occasion, rather, you will fall to the level of your training and preparation.”
We train and prepare as one…

43. Practicing, Playing, and Living with Integrity… That’s Tiger Hockey.
The Tiger Tone 
Disciplined
Place others ahead of yourself for the greater good of the team. Doing what you’re supposed to do, even when it is not what you want to do.
 Professional
Business-like mentality when at team functions. Stay focused on task at hand, be on-time, and take pride in being part of the team. 
Humble
Team 1st Attitude. Desire and willingness to listen and learn from coaches and teammates. Direct success to team, and off of self.
 Relentless
Superior effort at all times. Be the best at whatever it is you are doing. Do not let external factors block your way to your individual and team goals.
 Leaders
Be an example for others to follow. Hold self and team accountable at all times. Make mature/responsible decision both on and off the ice.

44. Outline of program (still being worked out and may change)
Recognition :
Recognition after games
Traveling trophy / Icon for players who have lived the values up to and through out games
Players can be nominated by coaches or teammates.
Additional Recognition
Process is under construction
Association Recognition

45. Calling All Rink Rats!!!!
The Farmington Youth Hockey Association is excited to roll out Farmington Rink Rats.  Players who skate an additional 40 hours outside of their structure practices during the hockey season will receive a Farmington Rink Rat shirt.   Players can acquire their hours at open skating events, at outdoor rinks, and/or on a backyard rink.  We want our players to SKATE and play pick up hockey with others or themselves.  Players/parents can track their hours with the Rink Rat Tracking Form and once they hit 40 hours can order a Rink Rat shirt.   Let’s hope for weather that provides good outdoor ice conditions, so we can hit the outdoor rinks for some fun and the true essence of hockey.

46. Questions, Comments, Concerns??

47. COACHES & MANAGERS
THANK YOU!