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Microsoft PowerPoint 2007 – Unit 2

Published byKevin Küchler Modified over 6 years ago

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Presentation on theme: "Microsoft PowerPoint 2007 – Unit 2"— Presentation transcript:

1 Microsoft PowerPoint 2007 – Unit 2
Chapter 8 INTEGRATING, REVIEWING, PROTECTING, AND SAVING PRESENTATIONS

2 Performance Objectives
Import a Word outline into a presentation Export a presentation to Word Copy and paste data Copy and paste data using the Clipboard task pane Link and embed objects Download design templates Insert, edit and delete comments Modify presentation properties Inspect, encrypt, add digital signature to and mark as a final presentation Run the compatibility checker Save presentations in different formats Save slides as images Save a presentation as a Web page Package a presentation for a CD

3 Importing a Word Outline
Open a blank presentation Click New Slide button arrow in the Home tab Click Slides from Outline Navigate to the file and double-click the Word document PowerPoint creates an outline based on the paragraph text

4 Importing a Word Outline ../2
Word Outline requirements for import Text Style in Word Becomes in PowerPoint No heading styles Outline based on each paragraph of text (one slide per paragraph) Heading 1 Title of a new slide Heading 2 First level text Heading 3 Second level text etc. PowerPoint can import an outline from a .doc, .docx, or .rtf file

5 Exporting a Presentation to Word
Point to Publish Click Click desired layout To update the Word document automatically when changes are made to the presentation click Paste Link Click OK

6 Copying and Pasting Data
Open both the source and destination files 2. Click Copy 1. Select the chart in Excel More

7 Copying and Pasting Data../2
3. Switch to PowerPoint and move to desired slide 4. Click Paste

8 Clipboard Task Pane Clipboard Task Pane
Click to Paste All items from the Clipboard Clears all items from the Clipboard task pane Click desired item to insert it Click to customize the display of the task pane

9 Linking and Embedding Objects (OLE)
Sharing data between programs Source  program used to create object Destination  program the object is linked or embedded into

10 Linking and Embedding Objects…/2
Content is stored in both the source and destination programs To edit the embedded object, the source program opens If content is changed in the source program, change is not reflected in the destination program Use for static data Linking Content is stored in source program a code is inserted into destination file connecting it to the source object When the source object changes, the destination program reflects the change automatically Use for dynamic data

11 Open both source and destination files
Embedding Objects Open both source and destination files 2. Click Copy 1. Select the chart in Excel More

12 Embedding Objects /2 3. Switch to PowerPoint, and move to the desired slide 4. Click Paste arrow 5. Paste Special 6. Select Microsoft Office Graphic Object and Click OK

13 Linking an Excel Chart /1
Open both source and destination files 2. Click Copy 1. Select chart in Excel More

14 Linking an Excel Chart /2
3. Switch to PowerPoint, and move to desired slide 4. Click Paste arrow 5. Paste Special 6. Select Microsoft Office Graphic Object, click Paste Link and click OK

15 Editing Linked Objects
Edit linked objects in the source program in which they were created Click Update Links After changes are made in the source file, a prompt appears when you open the destination file

16 Downloading Design Templates
Click the Office button, then New Click desired design Click Design slides Click a category Click Download

17 Downloading Design Templates../2
Click Continue When the download in complete, the design template will show in the Themes group Click the More button to access the downloaded Design Theme

18 Click the New Comment button
Inserting Comments Display desired slide Click the New Comment button Type comment text Click to Open Comments are displayed with the user’s initials and are numbered sequentially

19 Inserting Comments../2 When active Comment boxes display in slides …
Click to see Previous or Next comment To delete a comment select it To print comments check box in the Print dialog box and press the Delete key

20 Modify Presentation Properties
Click Properties Click the Office button, point to Prepare Document Information Panel opens

21 Modify Presentation Properties../2
Document Information Panel Add information to further describe the presentation Click down arrow to open Properties box Type additional information as desired

22 Inspecting a Presentation
Click the Office button, point to Prepare Click Inspect Document

23 Inspecting a Presentation../2
Document Inspector Dialog Box Checkmarks those items to be inspected Click Inspect

24 Inspecting a Presentation../3
Inspector found personal information Click to remove it Click to Reinspect

25 Inspecting a Presentation../4
Inspection is complete and no items were found Click Close

26 Encrypting a Presentation
Click the Office button, point to Prepare Click to open the Encrypt Document dialog box

27 Encrypting a Presentation../2
Encrypt Document Dialog Box Type a password Click OK Retype password when prompted

28 Encrypting a Presentation../3
Insert a password using the Save AS dialog box Type password Click Tools, then General Options Click OK

29 Adding a Digital Signature
Click the Office button, point to Prepare Click to open the Sign dialog box

30 Adding a Digital Signature../2
Click OK Choose ‘Create your own digital ID, then click OK Type as desired and Click Create

31 Adding a Digital Signature../3
Type a reason for signing the document Click Sign Click OK

32 Removing a Digital Signature
Signature Symbol in Status Bar Signature Task Pane To remove Signature, click symbol - the Signature Task Pane opens Click down pointing arrow Click Remove Signature

33 Mark a Presentation as Final
Click the Office button, point to Prepare Click Mark as Final Click OK

34 Run a Compatibility Check
Click the Office button, point to Prepare Click Run Compatibility Checker Use to determine elements not supported by previous versions of PowerPoint Click OK

35 Save Presentations in Different Formats
Saving Slides as a PowerPoint Show Saved with file extension .ppsx Type a name and Click Save Click Office, Save As, PowerPoint Show

36 Save Presentations in Different Formats../2
Saving Slides as a PowerPoint Saved with file extension .ppt Click Office, Save As, PowerPoint Type a name and Click Save

37 Save Presentations in Different Formats../3
Saving Slides as .PDF or .XPS format Click Office, Save As, PDF or XPS Select file format, Type a name To save in PDF format, must install PDF add-in download from Microsoft Click Publish

38 Save Presentations in Different Formats../4
Saving Slides as Images Can save ‘Every slide’ or the ‘Current slide’ Click down arrow to display types and choose GIF, JPEG or TIF formats Type a name Click Save

39 Save Presentations in Different Formats../5
Save As a Web Page Click down arrow and choose ‘Single File Web Page’ Type a name More

40 Save Presentations in Different Formats../6
Saving as a Web Page./2 Click Publish button to display the Publish Web Page dialog box More

41 Save Presentations in Different Formats../7
Saving as a Web Page../3 Specify what to publish and the desired browser Click OK Click Publish Click to open the Web Options dialog box

42 Package for CD Click Office, Publish, Package for CD
Click to copy presentation and all related files to a folder or to a CD

43 Package for CD../2 Options Dialog Box
Click to include PowerPoint viewer Click to include any linked files Click to include True Type Fonts Click OK

44 Features Summary How do you import a Word outline?
In a blank presentation Click New Slide button arrow in Slides group in the Home tab Click Slides from Outline

45 Features Summary How do you export a presentation to Word ?
Click Office, Publish, Create Handouts in Microsoft Office Word

46 Features Summary How do you Paste all items from the Clipboard?
Display the Clipboard pane, then click Paste All

47 Clears all items from the Clipboard task pane
Features Summary How do you Clear all items from the Clipboard? Clears all items from the Clipboard task pane

48 3. Switch to PowerPoint and move to desired slide
Features Summary How do you Embed an Object? 1. Select chart in Excel 2. Click Copy 3. Switch to PowerPoint and move to desired slide 4. Click Paste arrow Click OK 5. Click Paste Special

49 Open both source and destination files
Features Summary How do you link an Excel Chart? Open both source and destination files 1. In Excel, Copy the chart 2. Move to the destination slide 3. Click Paste arrow 5. Click Paste Link and Click OK 4. Click Paste Special

50 Click the New Comment button
Features Summary How do you insert a comment? Click the Review tab Click the New Comment button

51 To delete a comment select
Features Summary How do you delete a comment? To delete a comment select Then press delete key

52 Click the Office button, Prepare, Properties
Features Summary How do you modify properties? Click the Office button, Prepare, Properties Document Information Panel opens

53 Click Office, Prepare, Inspect Document
Features Summary How do you inspect a presentation? Click Office, Prepare, Inspect Document

54 Click the Office, Publish, Package for CD
Features Summary How do you Package for CD ? Click the Office, Publish, Package for CD

55 Type a name and Click Save Choose Single File Web Page
Features Summary How do you save as a Web page? Type a name and Click Save Choose Single File Web Page

56 ASSESSING PROFICIENCY
Coming Next Workplace Ready ASSESSING PROFICIENCY

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