1. IT Transformation: Strategic Plan & Pilot Public Education Department
Project Certification Committee (PCC)
September 28, 2016
John Kraman, PED CIO
Lisa Hamilton, PED Data Quality and Analysis

2. Outline Agency mission Project stakeholders and governance
The high level project overview including objectives, budget and timeline
Project approach and management strategy
Details on the solution
Identify risks, issues, and mitigation strategies
Hanna Skandera
Secretary of Education

3. Agency mission To make New Mexico
the fastest growing state in the nation
when it comes to student outcomes
– measured by NAEP, PARCC,
graduation rate, and
postsecondary remediation.
Hanna Skandera
Secretary of Education

4. Project Stakeholders and Governance
Secretary of Education
PED Program Offices
PED IT Division
Local Education Agencies across the state
Governance:
PED Management Team
PED Data Governance Program
LEA Advisory Committee
Hanna Skandera
Secretary of Education

5. Phases of Work: FY2017-2021 P1: FY17 P2: FY18 P3: FY19+
Phase 1 is analysis, exploratory and pilot
Organizational Assessment and Performance Metrics
Real-Time Data Pilot
P2: FY18
Scale up from pilot, adding IV&V and Architectural oversight
Longitudinal Warehouse
Vertical Reporting System
P3: FY19+
Full implementation
All Districts
All Reports
Hanna Skandera
Secretary of Education

6. Project Overview: Organizational Assessment
A comprehensive assessment of the PED IT Division’s organizational structure and key processes
A data diagnostic, performance metrics, and recommended fixes required to institutionalize process transformations
Cost of ownership for “current”/“as-is” and “future”/“to-be”
Enterprise management, including data governance, project management and enterprise architecture
Prioritization and decision making within the PED IT Division that reflects state/PED priorities and strategic plan
Requirements to develop data validation tools based on the recommended enterprise architecture requirements
Hanna Skandera
Secretary of Education

7. Project Overview: Real-Time Data Pilot
Needs Analysis, Solution Design and Data Transformation Design
Data Transformation Services (import from source systems, export to reporting systems)
Integrated Operational Data Warehouse
Flexible Data Reporting
Single Sign-On Services for Dashboard
Operational Monitoring and Service Health
Solution Deployment, End-User Training and Professional Development
Hanna Skandera
Secretary of Education

8. Project Overview: Implementation Budget
Cost
Organizational Assessment and Performance Metrics
$1,199,882
Real-Time Data Pilot
$992,478
TOTAL
$2,192,360
Hanna Skandera
Secretary of Education

9. Project Overview: Deliverable Deadlines
Phases of Work
Oct -16 to Nov-16
Dec-16 to
Feb-17
Mar-17
Apr-17 to
Jun-17
Gap Analysis , Metric Alignment, Organizational Assessment & Design
Data Diagnostic, Data Mapping, Customization Plan, Data Governance & Project Management Plan Implement.
Strategic Plan, Data Transformation, Custom Reporting Plan & Deployment
Process Re-Engineering, Extraction Protocols & Custom Report Delivery
System Testing, Validation, Training, Security Review, Documentation & Close Out
Hanna Skandera
Secretary of Education

10. Project Approach and Management Strategy
PED CIO/ Program Director
PED Project Manager
Real-Time Data Pilot Project Manager
Real-Time Data Pilot Technical Lead
Organizational Assessment Project Manager
Organizational Assessment Technical Lead
Close Coordination between PED PM and Project PMs
Close Coordination between Project PMs and Technical Leads
Hanna Skandera
Secretary of Education

11. Solution Overview Organizational Assessment Real-Time Data Pilot
Assessing data, systems, infrastructure, process and people
Producing recommended structures, process re-engineering, detailed business rules for development
Establishing performance management metrics and processes
Real-Time Data Pilot
Establishing open-source solution to move live data from districts to state levels reports
Solution will reflect state and local business needs and rules from organizational assessment
Hanna Skandera
Secretary of Education

12. Risks, Issues, and Mitigation Strategies
Risk 1: Lack of district willingness to participate in the real-time data pilot
Mitigation: based on an initial assessment of districts data/reporting issues, ensure the alignment of local pain points to solution, as well as providing resources and partnership to offset local costs
Risk 2: Current inefficiencies will scale with real-time data solution
Mitigation: organizational assessment will mirror development of real-time data pilot, aligning sustainable solutions and re-engineered processes with state and local priorities/pain points
Risk 3: Internal PED resources/capacity to support solution
Mitigation: organizational assessment will assess costs, track savings and create professional develop pathways to restructure and improve the human capacity in PED IT to support solution
Hanna Skandera
Secretary of Education