1. DEPARTMENT OF AGRICULTURE, FORESTRY AND FISHERIES
BRANCH: FISHERIES Working for Fisheries Programme (WFFP) (EPWP)
REVIEW & EVALUATION STUDY

2. Presentation Outline Background Purpose Function of the WFFP Office
Past Performance
Review of the WFFP
The Review Process
Recommendations
Project Initiation and Approval process
Database enlistments
Appointment of service providers
Structure and staffing
Current Project Expenditure
Current and Future Projects
Acronyms

3. Background
EPWP was established in 2004 as a nation wide public employment programme in 2004
EPWP I: 2004 – 2009
EPWP II: 2009 – 2014
EPWP III: 2014 – 2019
Led by Department of Public Works and has four sectors:
Infrastructure Sector
Environment & Culture Sector – DEA lead department
Social Sector
Non-State Sector
DEAT approved “coastal livelihoods” projects in 2009 to:
Provide alternative livelihoods,
Job opportunities, and
Capacity building through training interventions
The programme was transferred from DEA to DAFF in 2010.

4. Purpose
The Working for Fisheries Programme (WFFP) aims to create short term job opportunities, infrastructure development, training and capacity building within the fishing communities through the use of labour-intensive methods targeting the unemployed, youth, women, the disabled.
The WFFP creates alternative livelihoods opportunities for communities that previously relied on fisheries resources for livelihoods.
With the depletion and collapse of some fisheries many fishing communities have suffered from loss of economic opportunities and employment, which has led to an increase in illegal fishing.

5. Function of the WFFP Office
Strategic management of WFFP/EPWP in line with DAFF Strategic Plan (creating job opportunities).
Overall management of WFFP/EPWP unit (Financial, Supply Chain, Contract Management Administration, etc).
Facilitate capacity building projects.
Monitor & evaluate all WFFP/EPWP projects (site visits, etc) ; and
Co-ordination and reporting to DPW.

6. Past Performance 658 FTES in 2014/15 535 FTEs in 2015/16

7. Review of the WFFP
AG audit findings on consistent under-expenditure and procurement weaknesses.
Lack /limited information, records & official documentation.
Irregular project expenditure.
Absence of Standard Operating Procedures.
Capacity & Structure (3yr funding cycle – negatively impacts business continuity).
Areas of non-compliance by Project Implementers (EPWP criteria, Financial reporting, etc).
Legal (Contractual Documentation Lacking; SLAs).
Lack of Asset Registers & recovery of assets.
Turnaround Timeframes.
Incomplete Projects.
Project Monitoring & Evaluation.
Project Reporting.

8. The Review Process An EPWP SPECIALIST was appointed.
Review was conducted from 31 Oct 2017 – 31 Mar 2018 to review & evaluate The Working for Fisheries Programme (WFFP/EPWP).
Approach & Methodology.
Establish concept document.
Focus Areas - compliance and governance, structure; capacity implementation framework, project reporting, WFFP SOP; & monitoring and evaluation tools
Inputs were received from the E&C cluster & DPW.
Project Review & Evaluation Close-out report was produced on 16th Mar 2018.

9. Recommendations
Implementation of a projects initiation and approval process
Development of a database enlistment process (service providers)
Process to appoint service providers
Recommendations of structure and staffing

10. Implementation of a projects initiation and approval process
Director: WfF define a process of soliciting projects & present to the WfF Steering Committee for approval
WfF Steering Committee considers & approves the process
Director: WfF prepares a submission to DDG for establishment of the Project Specifications & Project Evaluation Committees
DDG approves the appointment of the Committees
Project Specifications Committee develops the ToR for project applications and the application process and documents
Director: WfF submits the specifications to the Steering Committee for approval
WfF Steering Committee Approves the specifications
D: WfF calls for projects in line with the Steering Committee approved process
Evaluation Committee evaluates the project proposals
D: WfF presents proposed projects to the WfF Steering Committee
D: WfF prepares a submission of recommended projects for DDG's approval
DDG approves the recommended projects

11. Development of a database enlistment process (service providers)
Departmental Bid Committee approves the enlistment of service providers on different databases
Director: WfF submits a list of recommended suppliers to the Departmental Bid Committee for approval of enslistment.
Evaluation committee evaluates the proposals
DDG approves the appointment of the Committees
Director: WfF in partnership with SCM advertise for enlistment of suppliers on the different databases
Specifications Committee prepare the specifications for service providers
Director: WfF prepares a submission to the DDG to approve the appointment of the Service Provider Specifications & Evaluation Committees

12. Process to appoint service providers
WfF & SCM will source detailed quotations from service providers in the database based on specific projects
SCM to evaluate the service providers on the basis of price abd BEE
SCM (in partnership with WfF & Line function) to submit a request to DDG for approval of the recommended service provider
DDG approves the request for appointment of a service provider
SCM Communicates the decision to the service provider
WfF Facilitates the signinig of the contract with the service provider
Contract signed between DAFF (DDG) & the Servcice provider

13. Recommendations of structure and staffing
Programme Director: WfFP
Project Manager: WC & NC
Project Administrator: WC & NC
Project Manager: EC & KZN
Project Administrator: EC & KZN
Project Manager: Inland Provinces
Project Administrator: Inland Provinces
Manager: EPWP Reporting & Evaluation
Data Capturer X 2
Assistant Director: Programme Evaluation
Office Administrator

14. WFFP Current Project Expenditure 2018
PROJECT/ALLOCATION
PROJECT No
BUDGET
EXPENSES
BALANCE %
EC Hamburg Aquaculture
338
R9.5m
R7.410m
R2,089m
78%
Administration
Cost Centre 332
R3,9m
R960k
R1.6m
59%
The entire WFFP/EPWP process is under review. This led to the WFFP being under capacitated. The department intends to adopt an approach facilitating an greater degree of outcomes and alignment in conjunction with EPWP compliance
WFFP 2018/19 (Baseline) Budget
WFFP/EPWP > R80m
EXPENDITURE

15. Current and future projects
CURRENT PROJECTS
PROJECT No
BUDGET
TIMEFRAME
Job
STATUS
EC Hamburg Aquaculture
338
R9.5m
Sep16-Aug19 23
Operational
RENEWED PROJECTS
Fishing Harbours Facilities Management
347
R68m
3yrs
335
Bid process underway
Marine Anti-Poaching
331
R30m 39
Signed MOA with DEA
Data Catch Monitoring- Commercial /SSF Fisheries
346
R75m
300
NEW PROJECTS
Aquaculture Multispecies -EC
R10m 15
To be re-advertised
Port Nolloth
Hondeklipbaai Hatchery/Holding 20
Feasibility Study

16. WFFP Budget Allocation (3 year period)
YEAR PROJECT/ALLOCATION
INCOME
INCENTIVE
EXPENSES %
2016
R60m
R7m
R70m
100.04%
2017
R58m
R13m
R48m
68%
2018
R80m
R4m
R12m
14%
EXPENDITURE

17. Acronyms AG = Auditor-General of South Africa
DAFF = Department of Agriculture, Forestry and Fisheries
DEAT = Department of Environmental Affairs and Tourism
EPWP = Extended Public Works Programme
FTE = Full Time Equivalent
SLA = Service Level Agreement
SOP = Stand Operating Procedure
TAC = Total Allowable Catch
WFFP = Working for Fisheries Programme

18. Thank You Potential Clients - Marginalized Communities
Women fishing to feed there families
Women harvesting bait for resale
Women harvesting & intercepting small catches from recreational fishers, for own consumption
Women harvesting bait in estuary, for resale to recreational fishers
Potential Clients - Marginalized Communities
Potential Clients - Marginalized Communities