1. Portuguese Presidency
Proposals for the MTP
Portuguese Presidency

2. EUPAN Network
The European Union Public Administration Network is the suitable forum to :
Share information
Share experiences
Share best practices
Compare current developments and reforms
Promote EU-wide concepts and strategies for public services
Jointly search for solutions to the common challenges.
A EUPAN tem como campo de acção a administração pública, lida com diversos temas mas a abordagem é restrita à Administração pública .

3. MTP 2008/2009 MAIN GOAL = MTP APPROVAL UNDER THE PORTUGUESE PRESIDENCY
IN DIRECTORS –GENERAL MEETING
IN LISBON/DECEMBER 2007

4. MTP – Sources
Ministers Resolution of 22 June 2007 (German Presidency);
Directors-General Resolutions of June 2007 (German Presidency);
Memorandum on MTP format presented at the Directors-General meeting of 5 December 2006 (Finnish presidency);
Final Report of Lisbon Ad-hoc group – May 2005;
The results of the assessment made during the German Presidency
WGs Contributions during and after meetings

5. MTP – Sources Ministers Resolution Directors-General Resolutions
Approval of the two main priorities for the future EUPAN work
Directors-General Resolutions
Agreed on the main working areas for the different WGs
Memorandum on MTP
Guidelines for the new MTP format
Report of Lisbon Ad-hoc group
Defined common priority areas according to the Lisbon Strategy
Assessment results
Identified the main issues that the MS would like to handle within EUPAN

6. MTP – Main Priorities
Main Priorities to be developed by all EUPAN Working Groups
HRWG
IPSG
1 – Enhancing the efficiency of public management and governance
2 - Demographic change & Ageing
E-Gov.

7. MAIN PRIORITIES FOR FUTURE WORK EUPAN
MINISTERS RESOLUTION
MAIN PRIORITIES FOR FUTURE WORK EUPAN
OBJECTIVES
ENHANCING THE EFFICIENCY OF PUBLIC MANAGEMENT
Demands of citizens and private businesses;
Strategic management in public administration;
Quality level and efficiency in public administration.
Promoting project-related and team oriented forms of work-enhancing communication within the PA.
Transparency, ethics, integrity, and confidence building in the public service
Use of information and communication technologies
Changes and reforms—new challenges
Mobility between PA of EU Members States

8. MAIN PRIORITIES FOR FUTURE EUPAN WORK
MINISTERS RESOLUTION
MAIN PRIORITIES FOR FUTURE EUPAN WORK
OBJECTIVES
DEMOGRAPHIC CHANGE AND AGEING
Ensuring efficient and effective organization
Pension systems
Public services taking into account a changed age structure of the population;
Training , integrations and promotion to guarantee equal opportunities for entry into public services;
Promoting flexibility taking account of changing of personnel structures in the public service;
Work conditions and improving health management in pa
The attractiveness of public service as an employer

9. METHODOLOGY FOR THE 2008-2009 MTP
Memorandum on MTP format presented at the Directors-General meeting of 5 December 2006 (Finnish Presidency)
Guidelines:
“...the network can have common goals to which the different working groups are asked to contribute.”
“enhancing the steering role of the directors- general.”
“The Mid Term Programme should be built more around themes common for the whole network decided by the Directors-General(…)”

10. PROJECTS THAT CAN CONTRIBUTE FOR LISBON TARGETS
IPSG:
National Lisbon Programs benchmarking;
European User Satisfaction Indices;
Efficiency of public administration;
Collection of service needs.
HRWG:
Strategic Management & Leadership;
Efficiency of Public Administration;
Recruitment – impact of demographic change;
Reward Systems.
DEBR:
Methodology for measuring “administrative burdens” - quality;
Efficiency of public administration;
Quality of new national “Lisbon regulations”;
Evaluation of different models in Public-private dimensions.
E-Government:
European User Satisfaction Indices;
Efficiency of public administration;
ICT Licence for Administrative Staff;
Professionalisation of ICT Staff.
Source: Lisbon ad hoc group results report

11. MTP 2008-2009 MINISTERS RESOLUTIONS EUPAN priorities OBJECTIVES
ENHANCING THE EFFICIENCY
OF PUBLIC MANAGEMENT
AND GOVERNANCE
DEMOGRAPHIC CHANGE AND
AGEING
OBJECTIVES
OBJECTIVES
WORKING AREAS
Topics/Activities/Projects

12. METHODOLOGY FOR THE 2008-2009 MTP
To present the MTP for with a developed format and content, so it may be a more target oriented document, focusing on a transversal approach of the themes defined as main priorities.
To be successful in this transversal approach the subjects to deal with should be defined in a limited number dealt with in a more in-depth way.

13. ENHANCING THE EFFICIENCY DEMOGRAPHIC CHANGE AND
MTP
CONSIDERING
THE PORTUGUESE PRESIDENCY PRESENTS IN THE FOLLOWING SLIDES THE PROPOSES FOR THE NEW EUPAN MTP
EUPAN priorities
ENHANCING THE EFFICIENCY
OF PUBLIC MANAGEMENT
AND GOVERNANCE
DEMOGRAPHIC CHANGE AND
AGEING

14. MTP 2008-2009 – HRWG PRIORITIES PUBLIC SERVICE IMAGE WORKING AREAS
PROMOTING TRUST,COMPETITIVENESS,TRANSPARENCY,QUALITY
VISION OF PUBLIC SERVICE
II. STRATEGIC MANAGEMENT
CHANGE MANAGEMENT;
REWARD SYSTEM
IMPROVING LEADERS OR MANAGERIAL SKILLS OR LEADERSHIP SKILLS
SUSTAINABILITY OF PENSIONS SYSTEMS POSITIONS

15. SOCIAL DIALOGUE WORK PROGRAMME 2008-2009
WORKING AREAS
SOCIAL DIALOGUE (HORIZONTAL THEME)
SUSTAINING EFFICIENT ADMINISTRATION, IN VIEW OF DEMOGRAPHIC CHANGES
EFFECTIVE CONTRIBUTION OF CENTRAL GOVERNMENT ADMINISTRATIONS TO THE IMPLEMENTATION OF THE LISBON STRATEGY
VIOLENCE AT WORK (THREATS AND HARASSEMENT)

16. MTP 2008-2009 – IPSG PRIORITIES WORKING AREAS QUALITY CONFERENCES CAF
CUSTOMER FOCUS
EFFICIENCY OF PUBLIC ADMINISTRATION
GOVERNANCE/GOOD ADMINISTRATION
DEMOGRAPHIC CHANGE & AGEING
KNOWLEDGE
MANAGEMENT AND SHARING PRACTICES

17. MTP 2008-2009 – E-GOV PRIORITIES
WORKING AREAS
Reduction on administrative burdens - main goal of eGovernment services is to reduce administrative burdens for citizens and companies and to develop better and more efficient services.
Inclusive Government- Increase social impact by ensuring that all citizens benefit from eGovernment services

18. MTP – Co-operation Considering
The number of MS has increased and that difficult profound debates within and between the WGs
The assessment lead by German Presidency that shows that MS have some different needs and expectations

19. MTP – Co-operation The Portuguese Presidency proposal is :
To enhance co-operation for an effective connection among EUPAN Working Groups in order to achieve common targets by using specific and agreed methods.

20. Transversal Working Areas
MTP – Co-operation
How is it possible to enhance the co-operation among the working groups?
Transversal Working Areas
New Working Methods

21. Efficiency & Governance
MTP – Co-operation Transversal Working Areas
PUBLIC SERVICE
Efficiency & Governance
Demographic change
Reduction of administrative burdens
Sustainable of pensions systems
Strategic management
Leadership skills
HR productivity
Staff motivation
Quality Conferences
Competences development
CAF
Gender orientation
Public service image
Flexibility – forms of work
Standards of Good Administration
Lifelong learning
Customer focus/inclusive Gov.
Knowledge management
CUSTOMER ORIENTATION
HRWG
IPSG
E-GOV

22. HRWG & IPSG productivity
MTP – Co-operation Transversal Working Areas
CUSTOMER
ORIENTATION
CUSTOMER
ORIENTATION
Efficiency
Governance
Demographic change
HRWG & IPSG productivity
eGov & IPSG reduction of adm. burdens
eGov
Inclusive Government
HRWG & S.D.
Leadership skills
S. Dialogue
Work flexibility
IPSG
Customer focus
IPSG
Knowledge management
HRWH
Competences
development

23. MTP – Co-operation New Working Methods:
Set up of “Learning Teams” (LT);
Participation of WG’s chairs in all other WG’s meetings in each presidency;
Virtual Meetings by using the potentialities of the CIRCA website.

24. MTP- Co-operation- LT
Within each WG can be set out temporary LTs on the basis of particular common interests of some members, with the objective to produce outputs to share within the WGs.
Relate the LTs theme to WGs/EUPAN mission
The LT could have two primary kinds of outputs:
Innovative: to develop new themes.
Sharing: to find transferable practices between MS

25. The Learning Teams participants could be:
MTP- Co-operation- LT
The Learning Teams participants could be:
Members of one group;
Members of different EUPAN WGs;
Experts/consultants of MS invited by the LT

26. LT guidelines & principles
MTP- Co-operation- LT
LT guidelines & principles
The LT philosophy of action should be “win-win”: all LT members should learn with the LT experience.
The LT nature is not academic but practice.
The LT “clients” are the LT members, the WGs members, the EUPAN network and the European public services.
The LT is free to set up the form of work, namely the coordination, the responsible for the minutes of the meetings, the possible reports and presentations, etc.
The LT is free to set up the most appropriate way of work .To avoid extra costs to MS attendance meetings it is not a prerequisite, but LT members are free to decide on this.

27. Main advantages of the LTs
MTP- Co-operation- LT
Main advantages of the LTs
Aligning the WGs activity to the Member States needs and expectations (volunteer basis).
Covering more themes in the MTP which increases the WGs results.
Sharing practices and findings among MS in a more deep way.
Working on specific themes which don’t have the necessary consensus of the WGs to be a common project.

28. MTP- Co-operation- WGs Chairs
Formalization of the participation of WG’s chairs in all other WG’s meetings in each presidency
Active participation in order to contribute with knowledge/experience of a different WG to the work developed in the host WG

29. MTP- Co-operation
Virtual Meetings
Exploiting the CIRCA website potentialities to:
Exchange information between the WGs;
Ask/answer questions related to a specific project or subject ;
Develop a common project.
Main advantage: allows communication with no costs involved

30. MTP- Co-operation Levels of co-operation Working methods
Specific goals
Level of co-operation
Creation of LTs
To work together in a common project
Integration
Virtual Meeting – possible on CIRCA Website
To exchange information between the WGs
Information
To collect different views or ideas about specific subjects
Consultation
To ask/answer questions related to a specific project or subject
Collaboration
To develop a common project
Participation of WG’s Chairs in other WG meetings
To contribute with knowledge/experience of a different WG to the work developed in another WG

31. MTP Evaluation The Portuguese Presidency:
Considers that an assessment should be undertaken during 2009 regarding the present MTP (subjects and proposed methodology) .

32. Time Frame Actions Dates Innovative Public Services Group
Social Dialogue Task Force
Human Resources Working Group
E-Government
November
19 November
20 November
3 - 4 December
Presentation to the Troika Secretariat
26 November
Presentation to the DG’s Troika
9 December
(Final version)
Presentation for approval in the DG meeting
10 – 11 December

33. THANK YOU FOR YOUR ATTENTION.